11/24/20151 Guidelines for NECA CMP Representatives National Electrical Contractors Association

11/24/20152 Preparation is Essential Representatives read all the proposals first (should be done before the meeting). Representatives review all proposals and identify similar issues with multiple proposals, editorial issues, and any proposals which are outside the scope of the panel Where there are similar proposals, identify the key working proposal and tie others to it.

11/24/20153 Materials to Have NEC Style Manual Copies of the Proposals (electronic or hard copies) Past editions of the NEC. Nice to have the previous ROP and ROC. Note: The previous ROP and ROC should have been used and referenced in your preparations for the meeting.

11/24/20154 Evaluating Proposals Representatives should act on the merits of the proposal, not on who or what organization submitted it. Economic impact of changes should not be a major factor in the final outcome. The key interest and focus should always be directed toward electrical safety and developing Good Code.

Contractor Perspectives Representatives recognize the impact of proposed changes to installers and contractors. Representatives support proposals and comments with positive input during the meetings Representatives focus on national perspectives rather than local concerns or issues. 11/24/20155

6 Establishing Starting Point Representatives determine which proposal or comment is best to begin deliberations. Identify proposals or comments which can be acted upon and will allow the panel to quickly address other proposals of similar nature. Representatives should be prepared to debate the issues for and against a proposal or comment at length.

11/24/20157 Categorizing the Proposals Representatives often categorize proposals by the specific proposed change (some proposals will attempt to achieve the same result with different text etc., others may go further or include additional proposed changes).

11/24/20158 Categorizing the Proposals Each proposal or comment should be handled individually and must be reviewed in detail. Representatives identify the issue and define the proposals or comments that go beyond the issue. Representatives identify differences between proposals or comments as this will help develop adequate panel statements if needed

11/24/20159 Preparation Methods Representatives must understand the original requirement and what is proposed as a change to the requirement and why. Representatives develop a proposed panel action on each proposal or comment. Representatives develop a proposed panel statement that supports the proposed panel actions.

11/24/ Proposed Panel Statements It is a good practice to develop a proposed panel statement even if a proposed panel action is to accept. When developing panel statements, representatives should work to address ALL the submitter’s concerns (all) in the substantiation.

11/24/ Evaluating the Proposals Good Code language Practical, understandable, and enforceable Keep the national perspectives on the proposals and not the local practices. Where unsure of how to act in the interest of enforcement, utilize the NECA Codes and Standards Committee for direction where necessary. Observe notes and directives from the TCC

11/24/ Meeting Activities Communication is important in the Code-making process. Representatives take the opportunity to network with other panel members to gain different perspectives on proposals and comments. Representatives make sure the voice and perspective of contracting and the installer is expressed and explained.

11/24/ Roberts Rules of Order Representatives should be familiar with Roberts Rules of Order. Representatives should be respectful of others and be recognized before speaking at the panel meetings. Representatives should understand the method of ending debates, etc.

11/24/ Motions Main motions in an NFPA TC meeting require a second and are debatable. This will include a motion to: –AcceptA –RejectR –Accept in PrincipleAPR –Accept in PartAPA –Accept in Principle in PartAPP –Hold (ROC only)H

11/24/ Alternate to the Principal The Alternate representative takes part in the discussions and debates and is encouraged to participate in Task Group activities. The Alternate delegate needs to have a position consistent with the Principal delegate. In the absence of the principal, the alternate has voting privileges.

11/24/ Alternates to the Chairs NECA alternates must be present and he/she takes part in the discussions and debate. NECA Alternate and Principal representatives are expected to be on the same side of the issue.

11/24/ Voting on Proposals Voting at meeting is by simple majority, but 2/3 is required for moving forward. Both the alternate and principal must vote on the ballot. Both the alternate and principal must have the same vote and statement on the written ballot.

11/24/ Documentation in Real Time NECA representatives typically document activities (NOTES) at the time of the meeting in real time (they are the most accurate). Both the alternate and principal Identify critical turning points on proposals and comments. Capture critical statements of discussions where possible.

11/24/ NECA Appreciation NECA Code-Making panel representatives service to the Code development process is commendable. NECA is proud of this representation and appreciates the time and efforts dedicated to developing the NEC.

11/24/ Guidelines for NECA CMP Representatives National Electrical Contractors Association Thanks for Participating!