Office of the Vice-Principal (Research) Orientation Session for Recently Appointed Faculty August 30 and 31, and September 2, 2004 OIR Presentation Fall 2004 Office of International Research, McGill University

OIR Mandate 1.OIR plays a liaison and advocacy role vis-à-vis Canadian and foreign government agencies and private sector companies and foundations, as well as with the numerous academic and administrative units at the university which have an international component to their activities. Fall 2004 Office of International Research, McGill University

OIR Mandate (continued) Simplified and partial organizational chart Fall 2004 Office of International Research, McGill University

OIR Mandate (continued) 2.OIR is involved in the development of proposals to ensure full technical and budgetary compliance, thus helping increase McGill’s success rate in highly competitive calls. The Office also identifies new and non-traditional sources of funding and has been very successful in diversifying the pool of donors supporting international activities. Fall 2004 Office of International Research, McGill University

OIR Mandate (continued) 3.Upon project selection, the Office acts as the authorized representative of the University and takes the lead role in negotiating contractual terms and conditions with project partners and funding agencies. 4.Once a contract or a grant agreement is in place, OIR’s team of professional officers promotes and ensures the application of the highest standards of business practices in the operational and financial management of McGill’s international projects. Fall 2004 Office of International Research, McGill University

International Activities at McGill University - Currently the Office oversees in excess of 85 active projects and provides support to another 70 under development. On-going projects are worth over $70 million. - In , 40 new international contracts or grants were signed, with a total value of $11.2 million. Fall 2004 Office of International Research, McGill University

Benefits of International Collaboration - Complementarity of expertise, exchange of knowledge, technology transfer - Access to research facilities (and data, samples, groups) - Graduate students, postdocs, visiting scholars - Personal life experience Fall 2004 Office of International Research, McGill University

Types of Funding Opportunities - Research grants - Travel funds; international conference grants - Contribution Agreements - Contracts with private sector (competitive, for profit) Fall 2004 Office of International Research, McGill University

Typical Sponsors - Foundations (e.g. USA, Europe, Japan) - Canadian International Development Agency (CIDA) - International Development Research Centre (IDRC) - International financial institutions (e.g. World Bank, Asian Development Bank) - Government of Québec (MDERR, MRI, MEQ) Fall 2004 Office of International Research, McGill University

Pre-award: Overall Responsibilities - Identification of funding sources - Liaise with business, governmental and non-governmental sectors - Disseminate and share information - Coordinate agreements - Proposal preparation and review - Contractual agreement negotiation Fall 2004 Office of International Research, McGill University

Pre-award: Proposal Preparation and Review OIR ensures that your proposal is: - responsive with respect to agency requirements (budget structure, management, reporting), - endorsed by your Chair and Dean, and - in conformity with university guidelines (on intellectual policy, overhead rates, ethics certifications, etc.). Fall 2004 Office of International Research, McGill University

Pre-award: Proposal Preparation and Review Faculty Endorsement Checklist Fall 2004 Office of International Research, McGill University

Pre-award: Contractual Agreement Negotiation OIR ensures that the contract or grant is: - reviewed from legal, insurance and financial perspectives, - endorsed by the Faculty, - signed by the authorized McGill administrator, and - complete with an accessory agreement with Canadian or foreign partners (if necessary). Fall 2004 Office of International Research, McGill University

Post-award: Overall Responsibilities OIR ensures proper: - opening of research accounts, - monitoring of project implementation, and - financial reporting. Fall 2004 Office of International Research, McGill University

Post-award: Overall Responsibilities Fall 2004 Office of International Research, McGill University

Post-award: Project Implementation OIR supports Principal Investigators by: - structuring and opening accounts, - oversight (staffing, scheduling, reporting), - troubleshooting (conflicts, delays, audits), and - regular financial management workshop (with R&RF). Fall 2004 Office of International Research, McGill University

OIR Team François Carrier, Director Claire Chadwick, Project Officer James Bobyn, Project Officer Olga Naiberguer, Financial Management Advisor Florise Lam, Project Administrator Katherine Ferguson, Administrative Coordinator Elisa Pylkkanen, Executive Assistant Ranganath Udupa, Data Manager Fall 2004 Office of International Research, McGill University

Contact Information 3550 University Street Montreal, Quebec H3A 2A7 Tel.: Fax: Fall 2004 Office of International Research, McGill University