PSUG-SE Tips/Tricks and Considerations for creating a standard-based report card Bob Cornacchioli DERO Technical Services

Agenda/Participants will be engaged in: Brainstorming session Tips and tricks of creating a standard based report card Learning report card language ReportWorks vs Object Reports NOT DYNAMIC so it’s all about real estate. Exploring the curriculum side of standards Parkbench Visual PST (object report writer) Listen to announcements of how these will be given away! Target Audience – Admins/Curriculum/Lead Secretaries for more resources

CEO - DERO Technical Services Contractor- PowerDataSolutions - ANCGroup Evangelist/- Level Data Process Assistant Marketing/- ParkBench Software Trainer Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs) PowerSchool Administrator ( 6 yrs)

WHO ARE YOU Trained in Object Reports? Created Standard Based Report Cards?

CURRICULUM/ADMIN TECHNICAL DRAW A LINE IN THE SAND

Design Considerations Years & Terms Semester – Trimester – Quarters Landscape vs. Portrait More space for standard text (65) Larger Font- Landscape Headers vs. Standards Graded or not Shading Lines Gray Boxes Code vs. Text ( Code & Text ) ^(*std.info.name;02.LA.01) You or someone else

Location-Location-Location The subliminal message do you send to your community by the placement of your subjects? UPPER RIGHT of page #1 is BOARDWALK

Summative - Student Records ^(*std.stored.comments;ELA.4.50;T1) ^(*std.stored.comments;MA.4.17;T1) 1.Teachers will write TOO MUCH! 2.Set Max Width to keep text in the box 3.SOMEONE must inform teachers of character max count! Stay inside the lines Better Identifier?? All comments- 1 report card in Student Record Folder

Version 7.03 Comment Length can be set at the District- List Standards-for all your comment standards

Content Specific Comments To stay within lines Max Width needs to be set for each comment area. Object Reports – FIXED BOUNDARIES ReportWorks – Dynamic Typically reserved for MS Level Requires considerably more Real Estate If space is not available, tech team must change code as needed ^(*std.stored.comments;02.LA.50;Q4) Do elementary PE Teachers write comments?

Attendance Codes & Chasing Ghosts ^(*DABS;T1;format=#0 ^(decode;~(schoolID); ;~(per.att;HR(M- F);Tpr;T1); ;~(per.att;HR(M- F);Tpr;T1); ;~(per.att;HR(M- F);Tpr;T1); ;~(per.att;HR(M- F2);Tpr;T1); ;~(per.att;HR(M-F2);Tpr;T1))) TEST EARLY and OFTEN!

Chasing Attendance Ghosts SPECIAL NOTE – IF THE CODE WORKED LAST YEAR BUT NOT THIS YEAR SPECIAL NOTE – IF THE CODE WORKS FOR MOST STUDENTS BUT NOT ALL Check Code to Day Conversion Values “sometimes” the EOY process does copy these values from last year and you’ll find this page blank! Check Transfer Info for FTEid Value If Full-Time Equivalency can be BLANK especially if you IMPORT new students and forget to bring in that value

Which code to use/what will it display? ^(*std.stored.high;ELA.5.1;T1;2010) = highest stored grade for standard T1, 2010 ^(*std.stored.num;ELA.5.1;T1;11) = average stored grade for standard T1 in Grade 11 ^(*std.stored.transavg;ELA.5.1;T1) = stored number grade for standard T1 ^(*std.transhigh;ELA.5.1) = stored number grade for standard

= Not Assessed This Term – Strategies! Teachers will have to either: 1) leave standard blank 2) select a conversion scale choice of NA 3) All standards will be seen by teacher even if correct term is selected – no element refers to term ID UNLESS someone changes the Enable selection Not Recommended as this will be a repeatable labor cost

BE ON THE SAME PAGE Key/Assessments Sending Home Letter Grades and Percentages will confuse Parents and Students Avoid confusion with homebound papers: Curriculum/Admin issue NOT Technical!

Multi-page Reports Duplex Printers - Stapler Name of student on each odd #’d page!

21 st Century Effort Habits of Mind Essential Skills for Learning Social Demeanor Elementary – One teacher – all subjects Middle School – Multiple teachers – individual subjects Standard for each, spacing code is significant for the section below

Not Dynamic – space for everything 1.Have admin consider limiting standards in each content area! 2.Battlegrounds between core academics and special subjects 3.Generic Standards for all Performance Groups (BCO) and Foreign Language (F,S,C,L) G e t R e a d y t o R u m b l e ! Strategy – Less standards if Class doesn’t meet daily

Corrections on screen or print? Create a comment only report for teachers rather than printing entire report cards Sample available on DERO Technical Website- Report Cards!

So what about ReportWorks? ReportWorks is a next-generation custom report development solution: latest version to handle grades and attendance delivering all the benefits of anywhere, anytime web-based access feature-rich environment rivaling the capabilities of third party reporting apps meets the needs of experienced report developers and beginners files listing standards grades are available, however; sharable traditional report card resources limited at this time

ReportWorks vs. Object Reports Object Reports are based upon legacy code that is not compatible with ReportWorks! Q: Are Object Reports going away? A: Not anytime soon, $$$$ and time ( 5-8 years – MAYBE!) Q: If I need a report card for this fall, recommendation? A: Go with what you know, no experience – contract Q: Are you planning to create them with ReportWorks? A: NO, as I prefer to teach clients remotely and find it far more difficult to teach REMOTELY. Personal Choice Q: I have a funky schedule with lots of options for student, what would you use? A: ReportWorks is dynamic referencing the CC table

Report Tools for the Future? Traditional – Handwritten Traditional – Electronic Standards Anchor Standards Common Core Rubric Assessments by Term Graphical Progress on Standards Online Push Technology Audio Video Cumulative K-12 with yearly progress on Graduation Local/State and National Comparisons

District Pricing : $250 / year - total cost for one, or as many computers or users in your school / school district. Price includes use on all platforms supported and all updates and upgrades during that year (365 days). Renewal of the license is required each year to continue using the program. Did Anyone attend ParkBench Sessions yesterday? SPEAK TO MARK MESSIAS at LUNCH TODAY

What you see is what you get object report writer

Search and Replace in VST Exciting feature, but! ^(*std.stored.transavg;ELA.5.1;T1) can easily become ^(*std.stored.transavg;RE.5.1;T1) Changing RE to Math could result in ^(*std.stoMAd.transavg;MA.5.1;T1) Caution with numbers too

Search and Replace in VST Cautions with numbers too! (Grade levels and code tabs) If a tab measurement contained a portion of the identifier or visa versa, use punctuation to help delineate the difference! ^(*std.stored.transavg;02.LA.02;Q1) ^(*std.stored.transavg;02.LA.02;Q2) ^(*std.stored.transavg;02.LA.02;Q3) ^(*std.stored.transavg;02.LA.02;Q4)

Oracle handles page numbers as text fields and has trouble sequencing object reports greater than 9 pages. A sequence error will occur on your print outs... page 10 will be printed as the 2nd page - page 11 as the 3rd page. Work-Around is to re-order your pages in the file. In my 12 page example which prints as 1, 10, 11, 12, 2-9. I had place ELA as the 10th page as client wanted it printed second. Math became the 11th page and so on. me if you have any questions Of course if your report ( standard-based report cards is less than 10 pages, you have nothing to worry about! Oracle Sequencing Error

Bob Cornacchioli DERO Technical Services Q & A