Eligibility Rules Ole Damsgaard Lead Partner Seminar 1st October, 2015, Kuopio, Finland

NPA Eligibility Rules General principles  All costs needed for implementation of project  Eligibilty rules exhaustive  Simplified methods & flat rates  No mix of methods, no double funding  Same method used throughout project period  Fact sheets with audit trails

NPA Eligibility Rules The budget lines  Staff costs  Office and Administration  Travel  Equipment  External Expertise and services costs  In kind

Staff Costs a.full-time b.part-time - part-time with a fixed percentage of time dedicated to the project - part-time with a flexible number of hours worked on the project - contracted on an hourly basis c)Fact sheet defines what can be covered

Staff costs, part time assignment, flexible number of hours  dividing the monthly gross employment cost, including vacation payment if this is incurred on monthly basis, by the monthly working time fixed in the employment document expressed in hours; or  dividing the latest documented annual gross employment cost, including vacation salary, by hours.

Office and administration  Cover operating and administrative expenses of the partner organisation that support delivery of project activities:  Direct costs are costs that can be attributed directly to the project and are in accordance with accounting principles and internal rules of the organization.  Indirect costs are costs that cannot be assigned in full to the project, as they link to various activities of the organization, including activities that do not relate to the project.  Fact sheet defines what can be covered

Office and administration Indirect costs may be calculated as a flat rate:  15% of eligible direct staff costs no documentation needed.  up to 25% of eligible direct costs, provided that the flat rate is calculated on the basis of a fair, equitable and verifiable calculation method, verified by FLC, regularly updated  No mixture of direct and indirect costs!!

Travel and accommodation  Travel and accommodation costs must clearly link to the project and be essential for effective delivery of the project activities.  For travels outside the programme area that have not been included in the approved project application, pre-approval by the Joint secretariat (in writing), is requested.  Except for: Travelling to and from the JS in Copenhagen for meetings and seminars; travelling to and from project partners located outside the programme area.  For partners from Member States travel costs incurred outside the EU/programme areas shall be reported

In-kind Refers to contributions from an organization outside the project partnership. In-kind match-funding in the projects can take the form of:  Own used resources from a “third party organisation” such as the provision of works, goods, services, land and real estate  For which no cash payment supported by invoices, or documents of equivalent probative value, has been made by the beneficiary.  The value and the delivery of the contribution can be independently assessed and verified

Q&A!!