Strategic Planning Studies at Muğla University Prof. Dr. Atila Yücel Vice Rector Haziran 2006 Süleyman Demirel Üniversitesi

2Strategic Planning at Muğla University Muğla University Facts and Figures (June 2006) General: A 1992 University in a city of inhabitants. General: A 1992 University in a city of inhabitants. Students: ( ) Students: ( ) Faculty: 800 (300PhD+) No Medicine or Agriculture Faculties Faculty: 800 (300PhD+) No Medicine or Agriculture Faculties Infrastructure: Campus with 7 Faculties and 5 Schools; Vocational Schools at 8 peripherial locations. Infrastructure: Campus with 7 Faculties and 5 Schools; Vocational Schools at 8 peripherial locations.

3Strategic Planning at Muğla University SP Strategy Quality System- based approach with national and international compatibility in mind. Quality System- based approach with national and international compatibility in mind. Strong leadership support and encouragement. Strong leadership support and encouragement. Involvement of stakeholders (students, local management and job market). Involvement of stakeholders (students, local management and job market). Careful use of good-practices. Careful use of good-practices.

4Strategic Planning at Muğla University Quality System Approach Quality System Quality Assurance Quality Control

5Strategic Planning at Muğla University Quality Assurance Definitions/Documentation (Functions, Organization, Work/ Responsibility Definitions, Process Definitions, Work Flow Diagrams, Procedures, Performance Indicators, Quality Plans, Improvement Plans, Configuration Management Plans etc) Definitions/Documentation (Functions, Organization, Work/ Responsibility Definitions, Process Definitions, Work Flow Diagrams, Procedures, Performance Indicators, Quality Plans, Improvement Plans, Configuration Management Plans etc) QUALITY HANDBOOK. QUALITY HANDBOOK.

6Strategic Planning at Muğla University Quality Control Evaluations, Audits, Reviews, Controls. Evaluations, Audits, Reviews, Controls. Related reporting. Related reporting. There are two aspects of self-evaluation.The first self-evaluation is for determining the present status of the University. The yearly self- evaluations are carried out after the first self- evaluation and are for the sake of recording the changes and developments that took place that year. There are two aspects of self-evaluation.The first self-evaluation is for determining the present status of the University. The yearly self- evaluations are carried out after the first self- evaluation and are for the sake of recording the changes and developments that took place that year.

7Strategic Planning at Muğla University Basic Quality Principles - Single authority level i.e yearly self evaluation (a QC activity) should be done only internally. 3 to 5 yearly audits should be done only by an external agency. - Single authority level i.e yearly self evaluation (a QC activity) should be done only internally. 3 to 5 yearly audits should be done only by an external agency. -Distribution of Authority i.e. First self-evaluation should be done by the Academic Evaluation and Quality Improvement Board. However all QA+QC (self-evaluation and documentation) should be done by an independent authority directly linked to the rector. It is a full time job and should be done by non- academic professionals. -Distribution of Authority i.e. First self-evaluation should be done by the Academic Evaluation and Quality Improvement Board. However all QA+QC (self-evaluation and documentation) should be done by an independent authority directly linked to the rector. It is a full time job and should be done by non- academic professionals.

8Strategic Planning at Muğla University SP List of Activities 1) Mission, Vision and Values statements for the University and all separate Departments 1) Mission, Vision and Values statements for the University and all separate Departments 2) Self -Evaluation with SWOT Analysis 2) Self -Evaluation with SWOT Analysis 3) Strategic Targets, Subjects and Plans 3) Strategic Targets, Subjects and Plans 4) Performance Indicators 4) Performance Indicators 5) Documentation, Data, Reporting 5) Documentation, Data, Reporting 6) Implementation 6) Implementation

9Strategic Planning at Muğla University Status Strategic Planning and Academic Evaluation and Quality Improvement Boards (SPB and AEQIB) established. Strategic Planning and Academic Evaluation and Quality Improvement Boards (SPB and AEQIB) established. University and sub-unit functions determined. (Education, Research, Public Service, Management) University and sub-unit functions determined. (Education, Research, Public Service, Management) SP studies carried out on each unit of the University with respect to the above Functions. SP studies carried out on each unit of the University with respect to the above Functions. Functional Working Groups (WP) formed. Functional Working Groups (WP) formed. Questionaires prepared and distributed for the evaluation of the present state (first self-evaluation) of the University. Questionaires prepared and distributed for the evaluation of the present state (first self-evaluation) of the University.

10Strategic Planning at Muğla University Status Performance Criteria determination(on- going). Performance Criteria determination(on- going). Quality System Plan (QSP) and Quality Assurance Plan (QAP) preparation (on- going). Quality System Plan (QSP) and Quality Assurance Plan (QAP) preparation (on- going). Muğla University Quality Handbook (MUQH) preparation (on- going). Muğla University Quality Handbook (MUQH) preparation (on- going). Continuous Quality Education (CQE) (on- going). Continuous Quality Education (CQE) (on- going).

11Strategic Planning at Muğla University Schedule Defining a schedule at the beginning of the study is dangerous. Defining a schedule at the beginning of the study is dangerous. The pace of the team depends on a number of parameters and is difficult to predict. The pace of the team depends on a number of parameters and is difficult to predict. Risk of forcing for a report is always very high. Risk of forcing for a report is always very high. Key point is motivation and competition i.e. Leadership. Key point is motivation and competition i.e. Leadership. Our aim is to obtain a satisfactory and accepted document before the following semestre. Our aim is to obtain a satisfactory and accepted document before the following semestre.

12Strategic Planning at Muğla University Lessons Learned Leadership- level direction and commitment essential. Leadership- level direction and commitment essential. Basic- level quality training is a must for all personnel (no one is exempt). Basic- level quality training is a must for all personnel (no one is exempt). Involvement circles must be very carefully designed and enlarged (voluntary). Involvement circles must be very carefully designed and enlarged (voluntary). Steps must be taken with end-point in mind (no trial-and- error luxury) Steps must be taken with end-point in mind (no trial-and- error luxury) Critical points needs to be defined not voted. Critical points needs to be defined not voted.