Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else.

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Presentation transcript:

Mail merge Sort records in field Select certain records Putting many on the same page Adding a comment – If … Then … Else

On toolbar select Tools, Letters and Mailings Select Mail Merge

Select Mail Merge Toolbar

Select Letter

Mail merge toolbar

Open Data Source Navigate to where found

Can Sort Can Select certain records by Filtering and Sorting

Sort by clicking column heading

Filtering and Sorting

Insert Merge Field

View Merged Data Names display

For exam situations Save the file with all the merge fields Later save with a DIFFERENT file name WHEN merged

Merge to New Document

Easy, simple What about putting more records on the same piece of paper?

Under the details insert a Word Field called Next Record

Copy and paste details to fill the page

Copy and paste the fields Must NOT end with >

Preview in Letter – try, try and try again Make changes in file mailmerge

Must NOT end with a >

All pages filled

What about adding a comment for certain learners only?

Insert Word Field

IF Grade Comparison Compare to Then Or

Default fields show

If grade 12, it shows what it is meant to show! Or just the default

For exam situations Save the file with all the merge fields Later save with a DIFFERENT file name WHEN merged