April 26, – 2013 WBA 2015 / 2016 Board Meeting #1 August 27 th, 2015

WBA 2015/2016 Season Kickoff Agenda Open Positions Summer Re-Cap Upcoming Events (Fall Clinics, Westwood Day, etc) Important Dates (Travel & In-Town) Travel Try-Out Program Change Coordinator Updates Open Positions Vote Open Discussion / Topics

Open Positions Board Positions (1 Year Positions) Web Administrator Facilities Coordinator Safety Coordinator Westwood Day Chair EC Positions (2 Year Positions) Treasurer EC At Large / Metro West Coordinator Vice President

Summer Clinics 1 st through 3 rd Grade Recap

Summer Clinics 1 st – 3 rd Grade Teams

Summer Clinics 4 th through 6 th Grade Recap

Summer Clinics 7 th through 9 th Grade Recap

Summer Clinics and Skills & Drills Recap Sheehan – 103 (135 in ‘14 / 152 in ’13 / 193 in ’12) Summer Coaches TMS & Life Time Fitness: 1 st – 3 rd Grade – 34 Total (25 on ‘14 / 38 in ‘13 / 34 in ‘12) 4 th – 6 th Grade – 61 Total (51 on ‘14 / 25 in ‘13) 7 th – 9 th Grade – 46 Total (46 on ‘14 / 40 in ‘13) Most Travel Teams participated in Summer Leagues (Mass Premier, Dedham, etc.) Coaches organized skills practices at Sheehan, Westwood High School Outdoor Court, Thurston New with WHS Coaches involvement - AWESOME Boys AAU Program completed 1 st year as NE Spartans (8 th Grade and High School)

Fall 2015 Elite Clinics (New Programs) Boys Elite Clinic Mondays – September 14 th, 21 st, 28 th Thurston Middle School 5 th & 6 th Grade 6:30 – 7:45 7 th & 8 th Grade 7:45 – 9:00 Girls Elite Clinic Wednesday – September 9 th, 16 th, Tuesday, September 22 nd Thurston Middle School 5 th & 6 th Grade 6:30 – 7:45 7 th & 8 th Grade 7:45 – 9:00 For advanced players looking to take their game to the next level

Fall 2015 Skills & Drills Clinics Sundays – October 25 th, November 1 st, 8 th Westwood High School 1 st – 3 rd Grades 9:00 – 10:15 4 th – 8 th Grades 10:15 – 11:30

Westwood Day October 3 rd, 2015 – Outdoor Basketball Court 10 – 2 Free Throw Shooting Contest 2 – 3Super Knockout Contest

Travel Try-Out Program Update New Process (One Year Trial) Travel Coaches from Previous Year will not participate in their grade’s tryouts 3 Independent Evaluators will make up the team to select teams 1 of the 3 will be an Executive Committee Member (Current or Former) 2 of the 3 will be Travel Coaches from other grades No Evaluator can have a child in that grade (Boy or Girl) Evaluators are required to attend both tryouts and the Team Selection Meeting following tryout #2 Coaches input will be considered during the player discussions following the tryouts from Previous Year Player Evaluations Tryouts will be run by Coaches from the Boys and Girls High School Program 5 th Grade through 8 th Grade will no longer use colored pinnies. We will move to reversible jerseys that have numbers on both sides front and back.

Travel Try-Out Communication Communication to the WBA Community will be sent to all WBA s informing them of the Try-out process changes We will hold a 4 th Grade Parents Meeting at 8:00 a.m. prior to the 1 st tryout (Sunday, September 27 th for the Girls and Sunday, October 4 th for the Boys) Try-Out Schedules will be published on the WBA Website along with the Weekly School Notices, Westwood Press, and Hometown Weekly

Travel Try-Out Details GIRLS Sunday, September Westwood High School 8:30 – 104 th Grade Girls 10:30 – 125 th Grade Girls 12:30 – 26 th Grade Girls 2:30 – 47 th Grade Girls 4:30 – 68 th Grade Girls Monday, September 28 th WHS – 6 th Grade Girls from 8 – 9:30 (Possibly Earlier – Volleyball) Tuesday, September 29 th WHS – 8 th Grade Girls from 8 – 9:30 (Possibly Earlier – Volleyball) Wednesday, September 30 th TMS – 5 th Grade Girls from 6 – 7:30 WHS – 7 th Grade Girls from 8 – 9:30 (Possibly Earlier – Volleyball) Thursday, October 1 st TMS – 4 th Grade Girls from 6 – 7:30 Targeting early October There are a total of 10 tryouts (5 Boys and 5 Girls) Tryouts will be 2 sessions of 75 to 90 minutes Grades 5 through 8 will be run by the previous year’s A and B Coaches. Grade 4 will be run by the previous year’s Grade Coordinators. There will be 3 additional Independent Evaluators at each tryout There will be at least 1 WBA Executive Board Member present at each tryout. Independent Evaluators will be required to attend both tryouts and participate in the post tryout team selection process. Head Coaches are responsible for securing one evaluator for their tryouts. They will submit their selection to the WBA EC for approval. The EC reserves the right to reject the Coaches selection and replace them w/ a different evaluator.

Travel Try-Out Details BOYS Sunday, October Westwood High School 8:30 – 104 th Grade Boys 10:30 – 125 th Grade Boys 12:30 – 26 th Grade Boys 2:30 – 47 th Grade Boys 4:30 – 68 th Grade Boys Monday, October 5 th TMS – 4 th Grade Boys from 6 – 7:30 WHS – 6 th Grade Boys from 8 – 9:30 (Possibly Earlier – Volleyball) Tuesday, October 6 th WHS – 8 th Grade Boys from 8 – 9:30 (Possibly Earlier – Volleyball) Wednesday, October 7 th TMS – 5 th Grade Boys from 6 – 7:30 WHS – 7 th Grade Boys from 8 – 9:30 (Possibly Earlier – Volleyball) Targeting early October There are a total of 10 tryouts (5 Boys and 5 Girls) Tryouts will be 2 sessions of 75 to 90 minutes Grades 5 through 8 will be run by the previous year’s A and B Coaches. Grade 4 will be run by the previous year’s Grade Coordinators. There will be 3 additional Independent Evaluators at each tryout There will be at least 1 WBA Executive Board Member present at each tryout. Independent Evaluators will be required to attend both tryouts and participate in the post tryout team selection process. Head Coaches are responsible for securing one evaluator for their tryouts. They will submit their selection to the WBA EC for approval. The EC reserves the right to reject the Coaches selection and replace them w/ a different evaluator.

Travel Coaches Selection Once the travel teams have been formed, invitations will be sent out to each players parent / guardian within 48 hours of the final tryout When registering for the team on the WBA website, parents will have the option of volunteering to be a Head or an Assistant Coach We are also open to non-Parent Coaches volunteering to be a Head or Assistant Coach. An to the Travel Coach Selection Chair (Vice President) will notify the EC of your interest in coaching We will hold a Travel Coach Selection Night on Tuesday, October 13 th – May very based on Coaches Selection Committee Availability

Travel Coaches Selection If there are more than one candidate interested in the Head Coach position, all candidates will be required to interview in person with the Coaching Selection Committee (WBA EC chaired by the VP) Following the interviews, the Coaching Selection Committee will notify all candidates of their selection on the night of the decision Head Coaches will be responsible for selecting their assistant coaches but require approval of the WBA EC. All Head and Assistant Coaches mush be CORI’ed prior to any practices or games

WBA Referee Program Update John Gaffney will run the Referee Training again this year Dates and Times will be finalized by mid-September Training is mandatory for participation in In-Town Mark & Marlene Morris will manage Scheduling and Payment

Metro West Update Ben Leder

Finance Update Chris Giovino / Mike Jud

Gym Time Coordinator Update John Cummings Downey has been re-surfaced

Fundraising Update John Gaffney

Equipment Update Peg Harvey Container is moving in early October – Location TBD Ordering new try-out reversible jerseys this week Basketballs were purchased in 2014 – Please return if you haven’t..!!

WestCAT Update Need to determine an opt-in plan for teams to have their games televised Expectations of coaches securing $250 sponsorship has become challenging WestCAT is committed to covering every travel team in 2015/2016

Vote Board Positions (1 Year Positions) Web Administrator – Jason Kissell Facilities Coordinator – Lorne Giroux Safety Coordinator - TBD Westwood Day Chair – Jim Kalamvokis EC Positions (2 Year Positions) Treasurer – Mike Jud (Unopposed) EC At Large / Metro West Coordinator – Ben Leder (Unopposed) Vice President – Mike Mason (Unopposed)

Upcoming Board Meetings Thursday, September 24 th from 7-9 Thursday, October 29 th from 7-9 Thursday, November 19 th from 7-9

Open Discussion Travel Season Improvement Ideas In-Town Season Improvement Ideas Do not allow High School Players to join In-Town Teams following High School Season Require 6 th Grade Travel Players to also play In-Town Off Season Practices / Summer League / Tournaments are not part of WBA Programs Travel Team Budget Concerns – Remove Team Gift Players Repeating Travel in 8 th Grade – Limit WBA Career to 5 Years Open Discussion / Topics