Safety Groups Program HCHSA Safety Group February 21, 2005

Workplace Assessment Let’s Discuss: purpose of the workplace assessment recommended 1st year elements complex elements when N/A can be used should be completed in full any questions you may have

Start of Year Action Plan Each firm must choose at least 5 elements from the Achievement List: ¬ Each group will choose 1 group/common element - HCHSA safety group common element is Health & Safety Policy ­ Each firm will choose 1 element from Leadership and 1 element from Organization or Hazard Recognition & Assessment ® Each firm will choose at least 2 elements from any of the categories

Action Plan Completing the Action Plan Example: WHMIS Objectives for year Complete all 5 Steps THIS IS A POOR EXAMPLE

Action Plan Completing the Action Plan Example: WHMIS Objectives for year Set specific policy outlining roles & responsibilities; review at semi-annual meeting; upgrade employees annually or as required; institute periodic inspections of workplace for compliance; recognize employees for successful completion of training THIS IS A GOOD EXAMPLE

Objective Setting Think ahead to what your company expects to accomplish and what activities need to be completed to meet each of the 5 steps Keep it SMART S - specific M - measurable A - achievable R - realistic T - timely

5-Step to Managing Health & Safety To achieve an element a firm must be able to demonstrate: –written standard for the element –means of communication to employees –provided the necessary training –evaluate have a plan to Evaluate –make changes and acknowledge success

Step 1 - Set Standards written statements outlining expectations and policies use minimum legal standards as a starting point see Employer Guidelines - page 11 –policy statements - management’s expectations and policies about health & safety –procedures - step by step instructions for particular tasks or processes –safe work procedures - written directions that include health & safety in the work processes –workplace rules - when a workplace sets its own standards i.e. daily cleanup procedures First Aid - develop & implement written first aid procedure; refer to the First Aid Requirements (Reg. 1101)

Step 2 - Communicate ensure that everyone knows and understands what is expected of them and what to expect of others can take place through many different means including: –training & guest speakers –print or electronic i.e. memos, s, newsletters –staff meetings & toolbox talks maintain copies and attendance records First Aid - advise employees of procedure, location of first aid kits, qualified first aiders; post list of all qualified first aiders; post WSIB’s “In Case of Injury at Work’ poster

Step 3 - Train managers, supervisors and workers receive training appropriate to their workplace and job training can take place in many different ways: –orientation training –planned training sessions for specific staff –on-going training in safe work procedures –demonstrations by a supervisor or –observing another colleague maintain records of all training & certificates First Aid - send required number of employees for First Aid training; renew training every 3 years; photocopy certificates