1 Archived File The file below has been archived for historical reference purposes only. The content and links are no longer maintained and may be outdated. See the OER Public Archive Home Page for more details about archived files.archivedOER Public Archive Home Page

2 Electronic Submission R01 Transition Results For PRAC 4/19/2007 Megan Columbus

3 Kudos To the Applicant Community Applicants well prepared for the electronic submission of R01s February 5 (R01 - New ) March 5 (R01 - Resubmission, Renewal, and Revision) Total AppsNearly 4,000Nearly 5,000 % error-free on first submission 70%63%* % error-free with 2nd submission 94%90%* # paper apps. received11 *Due to longer processing times, some applicants resubmitted their applications before receiving the results of the prior submission.

4 Meeting System Demand February 5 – both NIH eRA and Grants.gov systems easily handled the load March 5 – Grants.gov processing times were much longer than applicants are accustomed to, however, most applications were processed well within the Grants.gov 48 hour target –NIH extended the five business day error-correction window by two business days to accommodate the subset of applicants (~4%) that experienced Grants.gov processing times in excess of 48 hours to ensure they had sufficient time to correct their applications March 5 set new records for daily system usage with 23,877 eRA Commons logins

5 Meeting System Demand February 5March 5 Processing time from applicant submission to Grants.gov to response from NIH Median 10 mins. Average 76 mins. Median 9 hrs. 58 mins. Average 14 hrs. 8 mins. NIH eRA portion of overall processing time Median 2.27 mins. Average mins. Median 2.5 mins. Average 3.8 mins. Application SizeAvg. 4.9MB Largest 70.6MB Avg. 5.8MB Largest 91.7MB Grants.gov processing target – 48 hrs. NIH eRA processing target – 1 business day

6 System-to-System Usage Increasing Feb. 5March % applications received via System- to-System 10%15% Marked increase in System-to-System transmission –System-to-System transmission is a submission of application data elements directly to Grants.gov –Some institutions developed their own system-to- system interface and some paid a service provider to submit the data on their behalf

7 Mac Concerns Subsiding Mac users had access to a new IBM PureEdge Viewer as well as the Citrix service –No way to track exact # of submissions, but both Citrix and the new IBM viewer were used to successfully submit applications. –Very few issues were reported. Still occasional grumblings, but no volume. –Applicants looking forward to Grants.gov’s new Adobe form solution.

8 Responding to Applicant Feedback We continue to Refine NIH error & warning messages Edit application guide for clarity Continue to convey applicant feedback on form functionality to Grants.gov Look at ways to simplify process and improve application image

9 Beyond April… Grants.gov ’07 system due to be deployed in May –Uses Adobe eForms –NIH needs to determine our transition strategy from PureEdge to Adobe forms Transition dates for Fs, Ts, Ks will be set once we have a firm form delivery date from Grants.gov –Requires NIH software development after forms delivered from Grants.gov Complex mechanisms still on horizon

10 Questions? Suggestions?