CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction Title III Year 4 Webinar October 14, 2010

TOM TORLAKSON State Superintendent of Public Instruction Welcome Thank you for joining us. Please identify yourself in the chat area now. Introductions will follow.

TOM TORLAKSON State Superintendent of Public Instruction 3 Housekeeping Communication Webinar is in presentation mode. Audio is primarily over the Internet. (Quick Audio Check Poll) Questions are welcomed; submit them online in the “text-chat” area (lower-left). These will be collected and addressed via a FAQ. Conference Call only webinar participants – please send questions to Lilia Sanchez at

TOM TORLAKSON State Superintendent of Public Instruction 4 Housekeeping - cont. Tech Support During the Event text-chat The event is being recorded and will be available afterwards on the Title III Technical Assistance Web page at: (Outside Source).

TOM TORLAKSON State Superintendent of Public Instruction 5 Introductions Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, Language Policy and Leadership Office (LPLO), California Department of Education (CDE) Zoe Ann Brown, Senior Program Associate, Comprehensive Center at WestEd

TOM TORLAKSON State Superintendent of Public Instruction 6 Poll: Who is in the audience today? Superintendent/Assistant Superintendent English Learner (EL) Coordinator for local educational agency (LEA) Categorical Programs Coordinator for LEA Site Principal Other

TOM TORLAKSON State Superintendent of Public Instruction 7 Outcomes Participants will understand: Title III Year 4 Requirements “The 5-Step Inquiry Model” Technical assistance available Resources

TOM TORLAKSON State Superintendent of Public Instruction 8 Title III Year 4 Requirements Elementary and Secondary Education Act Title III, Part A If an LEA does not meet one or more of the Annual Measurable Achievement Objectives (AMAO) targets for four consecutive years, the state educational agency shall:

TOM TORLAKSON State Superintendent of Public Instruction 9 Title III Year 4 Requirements (A)require such entity to modify the entity's curriculum, program, and method of instruction; or

TOM TORLAKSON State Superintendent of Public Instruction 10 Title III Year 4 Requirements (B)(i) make a determination whether the entity shall continue to receive funds related to the entity's failure to meet such objectives; and (ii) require such entity to replace educational personnel relevant to the entity's failure to meet such objectives. (Elementary and Secondary Education Act [ESEA] Section 3122 [b][4])

TOM TORLAKSON State Superintendent of Public Instruction 11 Title III Year 4 Requirements On January 9, 2008, the California State Board of Education approved Item #9, which determined that the CDE would implement ESEA Section 3122 (b)(4)(A) for LEAs failing to meet their AMAOs for four consecutive years. This sanction requires LEAs to modify the curriculum, program, and method of instruction for ELs.

TOM TORLAKSON State Superintendent of Public Instruction 12 Title III Year 4 Requirements Should any LEA fail to submit the required Action Plan, the CDE shall delay Title III funding until such time that the Action Plan is received and fully implemented.

TOM TORLAKSON State Superintendent of Public Instruction 13 Title III Year 4 Requirements By January 13, 2011, enter and submit the Title III Year 4 Action Plan on the California Accountability and Improvement System (CAIS), with completed Needs Assessment, and English Learner Subgroup Self-Assessment (ELSSA) Implement Plan Monitor Plan Improve EL achievement

TOM TORLAKSON State Superintendent of Public Instruction 14 5 Step Inquiry Model for Improving Student Achievement

TOM TORLAKSON State Superintendent of Public Instruction Assess Needs What does the data tell us? What is our EL student achievement? What are the patterns in the data? Which students need the most help? 15

TOM TORLAKSON State Superintendent of Public Instruction Ethnicity, gender, language, length of time in United States schools, language proficiency Parent socioeconomic status Course enrollment Grades Test scores Performance assessments Graduation rates Dropout rates Absences, truancy Behavior 16 Student Data

TOM TORLAKSON State Superintendent of Public Instruction How to gather data Extant reports Data files State tools Surveys Questionnaires Interviews Focus groups 17

TOM TORLAKSON State Superintendent of Public Instruction 18 State Level Data Statewide Accountability Academic Performance Index (API) Adequate Yearly Progress (AYP) Program Improvement (PI) Status Title III AMAOs Statewide Testing Programs Standardized Testing and Reporting (STAR) California High School Exit Examination (CAHSEE) California English Language Development Test (CELDT)

TOM TORLAKSON State Superintendent of Public Instruction The California Department of Education Tools ELSSA Academic Program Survey (APS) District Assistance Survey (DAS) Inventory of Services and Supports for Students with Disabilities (ISS) Equitable Distribution Plan (EDP) 19

TOM TORLAKSON State Superintendent of Public Instruction How to look at data Descriptive data (frequencies, means, percents, and numbers) Compare groups Look over time Identify gaps Bar Graphs Pie Charts Line Graphs Tables 20 RepresentationsAnalyses

TOM TORLAKSON State Superintendent of Public Instruction 21 District Demographics “San Felipe”

TOM TORLAKSON State Superintendent of Public Instruction 22 San Felipe District Demographics Continued Free or Reduced Price Lunch87% ELs33% Gifted and Talented Education13% Students with Disabilities (SWD)11% Reclassified Fluent-English Proficient (RFEP) 4%

TOM TORLAKSON State Superintendent of Public Instruction 23 San Felipe Adequate Yearly Progress Grade Span Data—Grades Six through Eight (6–8) Percent Proficient in English Language Arts on California Standards Test

TOM TORLAKSON State Superintendent of Public Instruction San Felipe California High School Exit Examination Passing Rates English Language Arts Grade 10 24

TOM TORLAKSON State Superintendent of Public Instruction Adequate Yearly Progress Report 25

TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Report 26

TOM TORLAKSON State Superintendent of Public Instruction 27 Poll: Which Annual Measurable Achievement Objective is your local educational agency not meeting? AMAO 1 AMAO 2 –Fewer than five years –Five years or more AMAO 3 –English Language Arts –Mathematics

TOM TORLAKSON State Superintendent of Public Instruction 28 California English Language Development Test Table

TOM TORLAKSON State Superintendent of Public Instruction 29 English Learner Subgroup Self-Assessment Table 5a. AMAO 2: How are EL students performing on California English Language Development Test based on the length of time they have been in US schools?

TOM TORLAKSON State Superintendent of Public Instruction 30 English Learner Subgroup Self-Assessment Survey Questions

TOM TORLAKSON State Superintendent of Public Instruction Identify Causes Why do these problems/challenges exist? What practices are causing our students to have these problems? Identify root causes –brainstorm all possibilities and then verify –use state tools ELSSA Survey questions/summary APS DAS ISS EDP Make educated guesses 31

TOM TORLAKSON State Superintendent of Public Instruction Identify Cause Why won’t the car start? Out of gas? ? ? ? ? ? 32

TOM TORLAKSON State Superintendent of Public Instruction Identify Cause by Diagnosing the Problem Putting gas in won’t solve the problem if it is a dead battery! Avoid jumping to solutions 33

TOM TORLAKSON State Superintendent of Public Instruction Poll 34 In an LEA, ELs are reading far below grade level. The planning team believes a root cause may be that teachers are not providing appropriately modified ELA instruction. How would you verify this?

TOM TORLAKSON State Superintendent of Public Instruction Investigate Solutions Brainstorm ideas to solve each identified problem Look outward and inward Search research literature for evidence of effectiveness for each prioritized solution Eliminate solutions that are not feasible Rank and prioritize solutions Select solutions (strategies) to implement Identify research-based solutions 35

TOM TORLAKSON State Superintendent of Public Instruction 36 Select Research-based Solutions for Root Causes

TOM TORLAKSON State Superintendent of Public Instruction Develop, Implement, and Monitor Plan Complete Needs Assessment (Word.doc) and attach in CAIS Determine goals and create specific, measurable, attainable, realistic, and timely (SMART) goals Select the strategies (solutions from Needs Assessment) Develop Plan 37

TOM TORLAKSON State Superintendent of Public Instruction Develop, Implement and Monitor Plan Complete Action Plan Template (Word.doc) for each goal. –Create action steps and tasks for each strategy. –Designate who is responsible. –Decide when each action step and task will be completed. –Identify funding sources. Create draft Action Plan by combining the Action Plan Templates. Copy (cut and paste) final Action Plan into CAIS. Develop Plan, cont. 38

TOM TORLAKSON State Superintendent of Public Instruction Develop, Implement and Monitor Plan Implement and Monitor Plan 39 Monitor progress Keep track of progress using online system Review student achievement data Modify plan based on data

TOM TORLAKSON State Superintendent of Public Instruction 40 Recognize that the Title III Year 4 Action Plan is a component of the umbrella LEA Plan (LEAP). For overlap districts, it can be cut and pasted into the LEAP or LEAP Addendum. Develop, Implement and Monitor Plan

TOM TORLAKSON State Superintendent of Public Instruction Technical Assistance Available Regional County Office of Education (COE) Leads The CDE LPLO Staff –Carlos Rivera, –Lilia Sanchez, WestEd CA CC Title III Staff –Zoe Ann Brown, –Kurt Larsen, Title III Accountability Documents and Webinars 41

TOM TORLAKSON State Superintendent of Public Instruction 42 California County Superintendents Educational Services Association Regions

TOM TORLAKSON State Superintendent of Public Instruction 43 Regional County Office of Education Leads Region 1 – Sonoma COE (Patty Dineen, Stephanie Wayment) Region 2 – Butte COE (Holly Ahmadi) Region 3 – Sac COE (Jan Mayer) Region 4 – Contra Costa COE (Elvia Teixeira) Region 5 – Monterey COE (Yee Wan) Region 6 – San Joaquin COE (Olivia Sosa) Region 7 – Fresno COE (Guadalupe Solis, Carmen Friesen) Region 8 – Kern COE (Elva Hennessee) Region 9 – San Diego COE (Monica Nava, Antonio Mora, Karla Groth) Region 10 – Riverside COE (Carmen Dixon-Gonzalez) Region 11 – LACOE (Magdalena Ruz-Gonzalez, Silvina Rubinstein)

TOM TORLAKSON State Superintendent of Public Instruction Resources Legal Requirements COE Lead Responsibilities LEA Responsibilities Needs Assessment –Template (Word.doc) Action Plan –Template (Word.doc) –Strategies –Possible Action Steps Assurance Pages Plan Evaluation Criteria 44

TOM TORLAKSON State Superintendent of Public Instruction 45 Needs Assessment Template

TOM TORLAKSON State Superintendent of Public Instruction Action Plan Template 46

TOM TORLAKSON State Superintendent of Public Instruction Assurance Page 47

TOM TORLAKSON State Superintendent of Public Instruction Remember… 48 Action Plans are due on CAIS by January 13, 2011.

TOM TORLAKSON State Superintendent of Public Instruction 49 Questions or Concerns?

TOM TORLAKSON State Superintendent of Public Instruction Next Webinar: 11/9/10 Creating the plan Attaching the Needs Assessment online Entering the plan online in the CAIS 50

TOM TORLAKSON State Superintendent of Public Instruction 51 Don’t miss the upcoming Webinar series with the authors of … Improving Education for English Learners: Research-Based Approaches Diane August and Timothy Shanahan: Effective English Literacy Instruction for English Learners – October 27, 2010.

TOM TORLAKSON State Superintendent of Public Instruction 52 Thank you for your participation! Participant Survey:

TOM TORLAKSON State Superintendent of Public Instruction 53 Title III Year 4 Webinar We will begin promptly at 1 p.m., please stand by October 14, 2010