Informatics Analysis Case Study

Public Health Informatics: An Overview of Key Issues Requires: MORE THAN TECHNOLOGY! Public health and informatics Systems thinking!

Public Health Informatics: An Overview of Key Issues Requires: Who? What? When? Where? Why? How? Systems thinking! How well? There is more than one way to approach this analysis

Public Health Informatics: An Overview of Key Issues Zachman Framework

Public Health Informatics: An Overview of Key Issues Popkin/Zachman Framework

Public Health Informatics: An Overview of Key Issues A review! Function – How?Business Process Model – Functional Process Chart Process  Resources Data – What?Sematic Model – Conceptual Data Model Business Entity  Business Relationship People – Who?Work Flow Model – Organizational Chart People  Work Product Network – Where?Logistics Network – Business Concept Location  Linkage Time – When?Master Schedule – Object State Transition Business Event Time  Business Cycle Motivation – Why?Business Plan – Business Rules End (objectives)  Means (strategy)

Public Health Informatics: An Overview of Key Issues Steps to analysis Getting started Current status Goal/vision Transition to implementation

Public Health Informatics: An Overview of Key Issues Getting started Determine scope, objectives Determine approach/methodology Identify project team Develop project workplan Obtain commitment/resources

Public Health Informatics: An Overview of Key Issues Current status: where are we today? Organizational structure Document organizational goals and objectives Preliminary functional business model  A function is any set of actions performed in the course of conducting business  A function is defined by its parts  Function=task=process=activity

Public Health Informatics: An Overview of Key Issues Current status: where are we today? Organizational structure  Gather recent organizational charts (including originating and partner organizations) Department names and location People’s titles/position People’s names and contact information Reporting lines (direct and indirect) Number of people in department  Indicate relationships between organizational units

Public Health Informatics: An Overview of Key Issues Current status: where are we today? Document organizational goals and objectives  Review organizational goals and objectives  Determine organizational critical success factors  Identify any political or controversial factors  Produce report of findings for review and confirmation by administration

Public Health Informatics: An Overview of Key Issues Current status: where are we today? Preliminary functional business model  Include all domains (major functional area) within organizational structure  Divide each functional area into its subfunctions (important to take time and careful notes when conducting this step)  Decompose functions using an iterative process until all functional areas and connected sub-functions are identified  Examine functions to determine if a new categorization or hierarchy of the functional business model appears to better describe the functions  Use an iterative process with team and stakeholders to determine if new functional business model

Public Health Informatics: An Overview of Key Issues IDPH Laboratory SpecimenPatient PATIENT INFO Current status: Lab Information Flow Example: CDC LabInitial Repeat INITIAL RAW DATA WORK- SHEET (start) SUSPECT REPORT FINAL REPORT CDC REPORT REPEAT RAW DATA PROBABLE REPORT WORK- SHEET (finish) Tomines, 2004

Public Health Informatics: An Overview of Key Issues Goal and Vision: what needs to change? Review functional analysis Identify and interview/survey all stakeholders Analyze information gained to identify significant findings and opportunities Develop project goal and vision Review project goals and vision with all participants

Public Health Informatics: An Overview of Key Issues Specimen IDPH Laboratory Patient PATIENT INFO FINAL REPORT WORK- SHEET (start) SUSPECT REPORT WORK- SHEET (finish) PROBABLE REPORT Goal and Vision: Lab Info Flow Tomines, 2004

Public Health Informatics: An Overview of Key Issues Transition to Implementation: what needs to happen? Meet with stakeholders to discuss project implementation Develop appropriate sequence of actions  Systems/applications that create data should be developed before systems/applications that use data Develop a plan for conversion from existing to new system Maintain project monitoring

Working groups: Informatics Analysis