SPC 2013 Year-End Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” and on SharePoint Codes: BOLD = (appearing as “2013”) ITALICS = (appearing as “2014”) NORMAL = Other pertinent information

April 2013 MondayTuesdayWednesdayThursdayFriday Begin review of remaining 2013 purchase orders; close those with no further activity; use “All outstanding PO’s” report in PS Financials Submit requisitions for renewal maintenance contracts, lease renewals for 2014 Begin submitting 2014 blanket purchase order requisitions to Purchasing Last day to submit all 2013 purchase orders; requisitions submitted after this date will be funded from the 2014 budget Final day to place orders against any open blanket purchase order for 2013 BOLD = ITALICS =

May 2013 MondayTuesdayWednesdayThursdayFriday Summer Session begins Deadline for submission of requests to Purchasing for PO rollovers (see Fiscal Year-End Guidelines) Purchasing to begin reviewing PO rollover requests with Budget Supervisors, Grant Accountants & Jane Mohr 2021 BOT Budget Meeting New Journal Entry Form available for Last day to submit 2014 blanket PO requisitions to Purchasing (see Fiscal Year-End Guidelines regarding business) 27 College Closed BOLD = ITALICS =

June 2013 MondayTuesdayWednesdayThursdayFriday 3 Last day for submission of check requests for goods, services, etc. for the period 07/01/12 through 06/06/ Final day to change custodianship on existing capital assets for Final day to submit current expense budget amendments (B/A) for Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date Session accrual Budget Load for Deadline for 2013 Payroll accruals created, reviewed by Grant Accountants (GA) & Jane Mohr (JM) and posted 21 Deadline for check requests for payments due 07/01/13 from 2014 budget Final day to submit personnel & OPS B/A for 2013 Deadline for Petty Cash reimbursements from 2013 budget Final Session Pay for Asset Tagging deadline Final TRV’s, FRV’s, and local mileage due in Accounts Payable for all travel completed through 06/19/13 Purchasing to process and dispatch 2014 blanket purchase orders to have in vendors’ hands by July Pay-for-Print deposits for 2013 to the Business Offices 27 Last day to process 2013 check run All PCard transactions reconciled in PeopleSoft for fiscal year 2013 Run Comp Abs accrual for June 30, Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Counts: *Cash Counts *Inventories *Pay-for-Print BOLD = ITALICS =

July 2013 MondayTuesdayWednesdayThursdayFriday 1 Deadline for submitting check requests, invoices to AP to be paid from 2013 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, College Closed5 8 Final day for input of receivers for deliveries through June 30, 2013 Signed New Accountability forms sent to Asset Management Deadline for 2013 leave accruals 910 Close blanket POs for 2013 Final day for AP input of 2013 business 11 Deadline for submission of accruals Final review of purchase orders to roll over with Budget Supervisors, Grant Accountants and Jane Mohr Deadline for submission of journal entries for 2013 business Purchasing provides query to Jim Nosewicz to load 2014 rollover budget Jim Nosewicz to load 2014 rollover budgets after review by Business Services’ staff 12 Deadline for 2013 budget journals PO rollover to 2014 processed BOOKS CLOSED 16 Deadline for Payroll accrual reversals for the Payroll accruals done at 6/30/13, again created reviewed by GA & JM and posted BOLD = ITALICS =

Contact Information AREACONTACTTITLEPHONEFAX AccountingVonda WoodsDir of Acctg Amy LockhartSenior Ann ZebertSenior Lori CragleAccounting Accounts PayableSusie CarvellAP Kate WenceSr AP Margo WestlundAccounting Jan WyattAccounting Asset ManagementKaren ReynoldsAsset Mgmt Darlene FullerAsset Mgmt BudgetsJamelle ConnerAVP Budget, Plan & Jim NosewiczBudget Fabiola CastilloBudget Administrative Spec Business ServicesTheresa FurnasAVP, Fin & Bus Construction AccountingJane MohrAccounting Grants / Restricted ContractsDianne JacksonGrant Ruby BeechamGrant Lisa ZickefooseGrant PurchasingPaul SpinelliDirector, Steve YoungPurchasing Marsha EubankSr Purchasing Lori KeeganPurchasing Kimberly MorrowPurchasing Student Acctg, Cash RcptsMike MeigsDirector, Student TravelMark PassmoreAP Travel