Visual Basic Group Project Clint Schramek Jennifer Webb Mark Puffer

Project Sponsor Dr. Rob's Salsas Inc., Dr. Rob Bay Area Boulevard Houston, Texas (281)

The Business Definition  Dr. Rob’s is a vendor who rents shelf space from area grocers in the Houston area.  The salsa is supplied and inventoried by Dr. Rob employees.

The Business Problems  An inefficient manual process is currently used for inventory ordering and sales. This process is time consuming and inefficient.  Currently a company representative visits each store location and physically counts the inventory, and then records it on paper. The order is called in to the home office to be placed. At the home office once an order is placed it is manually recorded. An invoice is manually generated and sent store location. The grocery store in turn sends a check for payment.  This is a completely manual process and needs to be improved.

The Business Solution Develop an automated system that will allow for electronic ordering, tracking, invoicing, and reporting.

TheRequirements The Requirements The process improvement would require a programmed windows application (Graphical User Interface) that incorporates the following aspects:  An module for inputting customer inventory.  An module for inputting company inventory.  An module for customer placing orders.  An module for generating invoices.  An module for generating internal reports.  A database to maintain and store sales/production/customer information.

Business Values  Tangible  Cut Workforce  Cut Inventory and Ordering Costs  Better Control over Inventory Loss Costs  Intangible  Employee Satisfaction  Reduced Employees’ Work Related Stress  Customer Satisfaction

TheFunctionality The Functionality The modules would update various tables in the database application. The database would be accessed to generate reports and invoices, as well as track inventory and sales.

TheFunctionality: Inputs The Functionality: Inputs  Store Numbers  Product Numbers  Inventory Product Counts  Customer Information  Customer Order Information  Delinquent Account Data Inputs would include:

TheFunctionality: Outputs The Functionality: Outputs  Sales Invoices.  Sales Reports.  Inventory Report.  Billing Notices.  Delinquent Notices.  Management Reports.  Hot Sellers List  Discontinued Lines Outputs would include:

TheConstraints The Constraints Technical:  System and software development.  Database management personnel.  System communication and networking. Financial:  Cost of development.  Hardware/Equipment. Administrative:  Employee Training.

Conclusion  Comments?  Suggestions?  Critiques?