Process Evaluation and Your HSIP Summary Process Index Facilitated by Dr. David K. Lohrmann, Associate Professor Department of Applied Health Science Indiana University

Objectives Review key concepts of process evaluation Review key concepts of process evaluation Explain why and how to use a Summary Process Index Explain why and how to use a Summary Process Index Prepare and score a Summary Process Index Prepare and score a Summary Process Index

Process Evaluation Tracking your progress toward fully implementing your HSIP

Tool = Process Index (customized to your HSIP)

Process Index Step 1—Periodically assess progress Step 1—Periodically assess progress Step 2—Focus--identify supports and barriers Step 2—Focus--identify supports and barriers Step 3—Adjust and determine what to do Step 3—Adjust and determine what to do Step 4—Act on plan Step 4—Act on plan

HSIP Goals and Objectives Periodically Assess Progress Focus on Planned Activities Adjust as needed Act Achieve

Process Index— Step 1 Periodically assess progress toward completing activities under each objective Periodically assess progress toward completing activities under each objective –Not Started –In Planning –In progress –In Place How often? Every six months How often? Every six months

PROCESS INDEX—Name of District/Corporation OBJECTIVE #: ASSESSMENT PERIOD NO. 1 FROM ________TO, 19________ Not Started In Planning In Progress In Place Activity TOTAL SCORE *The ENTIRE process index, Steps 1-4, is completed at the end of each six-month assessment period.

Summary Process Index New

What?? “Snap-shot” summary of your team’s accomplishments every six months

Track global progress toward fully implementing your Healthy School Improvement Plan (HSIP) Track global progress toward fully implementing your Healthy School Improvement Plan (HSIP) “Quick report” mechanism for others “Quick report” mechanism for others –District or corporation school health council, –administrative team and/or –school board.

Summary Process Index HSIP ObjectiveTime Interval (Months) Social/Emotional Climate / / / / / / / 2. Family and Community Involvement / / / / / / / 3. School Facilities and Transportation / / / / / / / 4. Health Education / / / / / / / Pretend Objectives 5-9 are here 10. Coordination of School Health Programs / / / / / / / 11. Program Policy and Strategic Planning / / / / / / / Total / / / / / / /

Example Summary Process Index HSIP ObjectiveTime Interval (Months) Coordination of School Health Programs 0/9 /9 /9 /9 /9 /9 /9 Count number of indicators are under each Count number of indicators are under each HSIP objective and make denominator HSIP objective and make denominator Example: Objective 10—Coordination of School Example: Objective 10—Coordination of School Health Programs has 9 indicators, Health Programs has 9 indicators, therefore denominator= /9 therefore denominator= /9 How to Complete

Example Summary Process Index HSIP ObjectiveTime Interval (Months) Coordination of School Health Programs 0/9 4/9 /9 /9 /9 /9 /9 Every six months, count up all Every six months, count up all indicators “in place” under the objective and indicators “in place” under the objective and enter as numerator enter as numerator Example: at 6 months 4 indicators are “in place”, Example: at 6 months 4 indicators are “in place”, therefore numerator = 4/ therefore numerator = 4/ How to Complete—Next

How to Complete Final How to Complete Final --Repeat for all HSIP objectives--

Tracking Progress Add up the number of indicators “in place” at a monitoring point for all objectives Add up the number of indicators “in place” at a monitoring point for all objectives Enter as numerator under Total Enter as numerator under Total “Total” denominator is the sum of all indicators for all objectives e.g., “Total” denominator is the sum of all indicators for all objectives e.g., = = 67

Example Summary Process Index HSIP ObjectiveTime Interval (Months) Social/Emotional Climate 0/7 3/7 /7 /7 /7 /7 /7 2. Family and Community Involvement 0/5 2/5 /5 /5 /5 /5 /5 3. School Facilities and Transportation 0/5 1/5 /5 /5 /5 /5 /5 4. Health Education 0/6 4/6 /6 /6 /6 /6 /6 Pretend Objectives 5-9 are here 10. Coordination of School Health Programs 0/9 5/9 /9 /9 /9 /9 /9 11. Program Policy and Strategic Planning 0/6 4/6 /6 /6 /6 /6 /6 Total 0/67 31/67 /67 /67 /67 /67 /67

Before Noon Prepare (denominators) and complete (numerators) Summary Process Index for Prepare (denominators) and complete (numerators) Summary Process Index for past 6 months past 6 months Complete Process Index Step 3 for Complete Process Index Step 3 for –Coordination –Policy and Planning Adjust HSIP as needed Adjust HSIP as needed Prepare calendar of team meeting dates and times and site visit Prepare calendar of team meeting dates and times and site visit

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