Request For Qualifications (RFQ) Missouri Local Programs How to Complete the RFQ & Get it Advertised

Step 1 Complete LPA Figure  1. Copy Fig onto your local letterhead  2. Date – Enter the date this form is completed  3. Local Agency Name – Enter your organizations name  4. Number of Pages – This tells the consultant how long to make their Letter of Interest. Generally these are 3 to 5 pages.  5. Received by date – This is the deadline date for consultants to respond to the advertisement. Remember the RFQ will need to be advertised on the MoDOT website for 14 calendar days. Please allow an additional 3 to 7 days for MoDOT review and advertisement.

Step 1 – Continued  6. Local Agency Address – Enter your organizations mailing address  7. Local Contact Name – Enter local agency contact person consultants should call with any questions about the project.  8. “Title” – This is the job title of the local agency contact person

Step 2 – Complete Solicitation Table  1. “City/County, Route” – Enter the name of your Local Agency and the route or location of the work to be completed.  2. Federal Aid Number – This is the unique Federal Project Number assigned by MoDOT (ex. STP-9999 (999) or SRTS-INF- H000 (000) ect..)  3. Location – Enter the project location including City, County, Route/street, and project limits. Your engineering contract will be limited by these construction boundaries. Therefore, you need to use the largest limits possible. (add example of how project limits can limit your flexibility)  4. “Proposed Improvement” – This should be a brief description of the project. You may use the description from the application.

Step 2 – Continued  5. “Length” – Approximate length of the proposed improvement from beginning to end of project in miles.  6. “Approximate Construction Cost” – This should be an estimated construction cost of the proposed improvement. (ref EPG) If needed, you may contact your MoDOT Contact for assistance.  7. “DBE Goal Determination” – This percentage will be provided by MoDOT District Staff.  8. “Consultant Services Required” - This is where you will identify all of the potential services that will be needed to deliver the project. If a service needed is not identified here, you will not be able to include that service in the engineering contract in any way. Example scopes for different projects are provided ….

Step 2 – Continued  9. “Other Comments” – This is where you can let the potential consultants know of any special circumstances that may present a challenge that needs to be overcome to deliver the project. You may also ask the consultant how they anticipate overcoming these obstacles and/or ask them for references to projects with similar difficulties to follow up with the owner to see how they say the consultant performed.  10. Contact – Enter local agency contact information for the person consultants should call with any questions about the project.  11. Deadline - This is the deadline date for consultants to respond to the advertisement. This will be the same date as indicated in the RFQ letter.

Step 2 – Continued  12. Submit – This is where you will identify the number of pages (as you did in the RFQ letter) and the number of statements of qualifications packets you need from consultants for the selection team.  13. Selection Criteria – You are required to inform the consultants of what criteria you will use to evaluate their proposals. You will need to decide how many points you would like to assign to each of these 3 criteria and enter them. If additional criteria is desired, you may add them to this section. This will require MoDOT approval before advertisement.

Step 3 – Submit to MoDOT  - Now that we’ve complete the RFQ, You will submit it to your MoDOT contact for approval.  - MoDOT will work with you to make revisions if needed.  - You will be informed by of the advertisement date as soon as the document is posted to the MoDOT website.

The End! Please contact MoDOT with questions