PeopleSoft HR Upgrade Project Shane Pitman

Project will be released in 3 Phases: HR Upgrade Project Project will result in a fully integrated HR solution for recruitment, appointments, onboarding, payment, training and performance management of staff, facilitated through an employee homepage. Project will be released in 3 Phases: Phase 1: Release of PeopleSoft Periodic Tax Rules 28 June 2015 Phase 2: Release of Other PeopleSoft Modules 16 November 2015 Phase 3: Release of PeopleSoft ePerformance Module 2016 (General Staff Only) Shane Pitman 2

Modules to be Released on 16 November 2015: HR Upgrade Project Modules to be Released on 16 November 2015: PeopleSoft Module / Functionality Changes Online Engagement for Casual/Sessional No Change Online Sessional Schedules Minor Changes Online Timesheets for Casual Staff Training and Development On boarding for all Staff NEW “My Staff Page” Fluid Interface eRecruitment Online Adhoc Claims for all Staff Payroll / Time and Labour / Leave Shane Pitman 3

HR Upgrade Project My Staff Page: ‘Fluid’ Home Pages (for use on Mobile Phones, Tablets, and PCs) 6 x Menu Options (Drop Down Selection) Replaces Individual Links in Staff Portal Function / Activity Based ‘Tiles’ to Select from each Menu Option Access via “Key Services” or “Connect Here” within Staff Portal Shane Pitman 4

HR Upgrade Project Time and Absence: Review Leave Balances, Apply for Leave, and View Leave History Enter and/or Approve Timesheet Hours (General Casual Staff) Enter and/or Approve Sessional Schedules and Variations Enter and/or Approve Adhoc Claims Online (No More Forms) Mileage Claims Overtime Payment Additional Hours On Call Allowance Edit Casual Timesheet Prior to Approval (Manager Only) “Proxy” Functionality to Delegate Approval Shane Pitman 7

HR Upgrade Project Online Tax File Number Declaration Changes Personal Details: Online Tax File Number Declaration Changes Simplified Process to Change Bank Account/s Easier to Read Payslips Certificates, Licences and Memberships (eg First Aid Certificate) Dietary Requirements for Catering at Training Programs Work Profile Allocation Recorded (Academic Staff) Highest Qualification Recorded where Verified Shane Pitman 9

HR Upgrade Project

Review Training History / Summary Enrol in Training (Short Courses / Internal Training Programs) Review Training History / Summary

Training Administration

Training Administration

HR Upgrade Project Recruitment: Hiring of All Categories of Staff in One Location Copy, Save and Search Functionality (Advertisements + Applicants) Pre-Population of Data for Positions and Applicants No Approval Required for Jobs with Direct Hires Automated Workflow Approval for Advertisement Requests and Appointments Raised Implementation of Position Management to Streamline Data Same Look and Feel Onboarding for All Staff Shane Pitman 17

Create Job Opening

Search for an Applicant

Prepare Job Offer – Direct Hire or Advertised Position

Careers Job Search Page

Onboarding / Induction 3 mins PeopleSoft will also host our onboarding for new staff. The onboarding is activity driven and displays a task progress bar enabling the new staff member a visual reminder of task to complete. Where possible the activities have been linked directly to where the staff member can take direct action to complete the University requirements. 22

Reduction of 4 x Templates (A - D) to 2 x Templates (1 and 2) Workflows Between Employee and Supervisor To Be Released Early February 2016

ePerformance – Template 1

ePerformance – Template 2

HR Upgrade Project Next Steps: Refer to the HR Upgrade Project Website: Home > University Administration > Human Resource Management > HR Information System Update Tailored Training Sessions (Per Module) Frequently Asked Questions (askhr@griffith.edu.au) Transition from PageUp (eRecruit) to PeopleSoft Recruitment (Advertising Freeze: 9 to 13 November 2015) Transition for Staff Onboarding via PageUp and PSP Shane Pitman 26

Questions