FUNDING REQUEST WORKSHOP January 20, 2011

Odyssey Funding Who is eligible for Odyssey funding? How does one request Odyssey funding?

Three important resources: Odyssey Office Odyssey Program Guide Your project sponsor

Four easy steps 1.Generate and develop an idea for a project. 2. Prepare a proposal and budget. 3. Complete the paperwork. 4. Turn the materials in.

Generate and Develop Your Project What do you want to do? Why do you want to do it? Gather background information. Select and consult with an appropriate sponsor.

Prepare the paperwork Proposal Form Narrative (with sponsor approval) Signatures Funding Request Abstract Attachments (if needed) Odyssey Budget Request Form Budget Attachments (if needed)

Proposal Funding Request -NEW- Form Form Odyssey Budget Request Form Odyssey Forms

Writing Your Narrative First paragraph-describe your project. Next pages/paragraphs-detail your methods, timeframes, and objectives. Address any possible concerns the CEL may have. Concluding paragraph-make the case for Odyssey credit. Explain how the category you have chosen is appropriate. 2-4 pages in length. Use the available resources: --sample proposal handouts in the Odyssey Office --checklist on the back cover of the Odyssey Program Guide.

Prepare a budget Think through all the steps of your project Check your math!! $25 $15 $10

Budget Details What else do I need to know about a budget?

$ tuition at other colleges or universities; stipends for paid internships ; durable equipment, hardware or supplies; projects by seniors which take place predominantly or exclusively after their graduation; ordinary expenses to travel abroad (passports, visas, immunizations, etc.); study abroad. The CEL generally does not fund:

Budgets that include student or faculty stipends must include the Hendrix share of FICA expenses (7.65% of gross salary). The recipient’s FICA expenses will be deducted from the gross salary. Example: $2, for 8 weeks $ for the Hendrix FICA $2, total stipend request Stipends

Things to consider: We aren’t made of money. It’s a very competitive process. Faculty and students have an equal chance at getting funding. The goal of the CEL is to be fair and prudent in the allocation of funding. Have a back-up plan if you wish to pursue your project and you don’t receive funding. Odyssey credit granted to a project is independent of funding decisions.

October 1, 2010 Spring Semester 2011 projects February 1, 2011 Summer 2011 projects NOTE: The February 1 deadline is the most competitive of the year. April 1, 2011 Fall Semester 2011 and Winter Break projects. Due by 5 p.m. on the day of the deadline to the Odyssey Office in SLTC 246. Odyssey Deadlines

What happens after I submit my request? 1.Proposal approved for Odyssey credit - you are sent a letter. 2.Paperwork is forwarded to the CEL for consideration. 3.CEL reviews all requests, deliberates and votes. 4.Funding decisions sent to the Committee on Faculty for final approval. 5.Notification letters are sent to all proposers. Allow approximately FOUR weeks for the decisions to be finalized.

The Committee on Engaged Learning makes the funding decisions. The members of the Committee for are listed below: Dr. Joyce Hardin (Biology), Chair of the Committee Dr. Jon Arms (Foreign Languages) Dr. Jay Barth (Politics), Director of Civic Engagement Projects, ex officio Dr. Peg Falls-Corbitt (Philosophy), Associate Provost for Engaged Learning, ex officio Dr. Nancy Fleming (Music), Director of the Odyssey Program, ex officio Dr. Dorian Stuber (English) Dr. David Sutherland (Mathematics), Associate Provost, ex officio Dr. Ann Wright (Physics) Claire Burns and Lydia Nash, representatives appointed by the Student Senate You can contact the entire committee by at NOTE: If you choose a CEL member as your sponsor, that person will not participate in evaluating your request.

What happens if I receive funds? Sign a form agreeing to the following before any funding will be released: By accepting this Odyssey grant, I hereby acknowledge my obligation to complete the project for which this funding is awarded within ONE YEAR of the time of this acceptance or by the time of my GRADUATION from Hendrix College, whichever comes first. If I fail to participate in the project or am unable to complete the project prior to the deadline established in the preceding sentence I shall refund to Hendrix College the full amount of the grant set forth above. I acknowledge that the project is not considered complete until a Project Completion Form is submitted to and approved by the Hendrix College Odyssey Office. Sign a Waiver of Liability Form (if you receive funding for a project that involves travel). Participate in a mandatory orientation session at the end of the semester (if your project will take place overseas).

Special Situations Travel to Countries on the State Department Warning List (travel.state.gov) Research with Human Test Subjects Medical Service Work Abroad If your project involves any of these situations, consult with the Odyssey Office or see the Odyssey Program Guide for specific policy information.

Finishing up… Turn in a Project Completion Form Share your photographs to document your experience with the Odyssey Office or Communications. Share your experience with the campus: Odyssey Exemplar Presentations

Questions? Go ahead and ask! Good luck on your funding request!