Geographic Records Management

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Geographic Filing  Alphabetically organizing records by geographic region, area, or location

What trends lead to businesses expanding geographically?  Improved communication technology  Inter-state and international mergers and partnerships  International trade  E-commerce

Advantages  Convenience  Analysis  Management

Disadvantages  Complexity  Need for indexes

Types of Geographic Arrangements  Dictionary  All units alphabetical  Encyclopedic  Alphabetic regions or divisions  Subdivisions alphabetic within regions

Indexes  Alphabetic Index of all correspondents  Master Index of all filing units  Page 294

Cross Referencing  Organizations with multiple addresses  Organizations doing business under other names

 What are the advantages and disadvantages of the geographic storage method?

Questions:  Explain the difference between the lettered guide plan and the location name guide plan.  What are three types of cross-references used in geographic storage?

 Cross reference sheets in folders.  Cross reference guides as permanent markers.  Cross references on folder tabs (see also)