Draft Needs Assessment Identifying the Spatial Location of Land Use Permit & Water License Applications in the NWT Colin Daniel & Philip Bailey ESSA Technologies December 19, 2006 Draft Findings & Recommendations

Draft Needs Assessment Project Overview Objectives: –review current processes –identify possible changes  tool –evaluate GNWT Spatial Data Warehouse Approach: –interviews –functional requirements –technical requirements –implementation plan

Draft Needs Assessment Project Overview: System Development Stages

Draft Needs Assessment Project Overview: Deliverables & Schedule DeliverablesDelivery Dates Project initiationOctober 24, 2006 Review meetings and interviewsNovember 14-16, 2006 Initial findings and recommendationsDecember 19, 2006 Draft implementation planJanuary 15, 2006 Final reportJanuary 31, 2007

Draft Needs Assessment Today’s Agenda 1.Functional Requirements (09:15-11:30) current process system objectives & users key functions inputs & outputs 2.Technical Requirements (11:30-12:15) feasibility analysis & recommended solution 3.Implementation Plan (12:45-13:30) possible phases schedule & budget 4.Next steps (13:30-14:00) review project workplan and schedule

Draft Needs Assessment Today’s Agenda 1.Functional Requirements (09:15-11:30) current process system objectives & users key functions inputs & outputs 2.Technical Requirements (11:30-12:15) feasibility analysis & recommended solution 3.Implementation Plan (12:45-13:30) possible phases schedule & budget 4.Next steps (13:30-14:00) review project workplan and schedule

Draft Needs Assessment Current Process: Boards & Applications AgencyApplications / year (approx.) Mackenzie Valley Land & Water Board~100 (will increase with pipeline) Wek’èezhìi Land and Water Board~60 Gwich'in Land and Water Board10-15 (will increase with pipeline) Sahtu Land and Water Board120? (estimated by MVLWB) Inuvialuit Land Administration (primarily industry) NWT Water Board5-10 (primarily industry) Total:

Draft Needs Assessment Current Process: Spatial Data Requirements 1.Mackenzie Valley Resource Mgmt. Act: –Latitude/Longitude Rectangle –Maps & sketches –Preliminary plan 2.NWT Water Regulations: –Latitude/Longitude –Map (watercourses & waste deposits) –Plan 3.Additional guidelines for each board

Draft Needs Assessment Current Process: Key Issues and Opportunities 1.Variation in spatial data requirements 2.Spatial extent and site plan 3.Hard-copy submissions 4.Existing spatial database 5.Lack of digital data for reviewers 6.Variation in GIS capacity 7.Cumulative effects assessment

Draft Needs Assessment Overall System Objective To develop a integrated system that will allow for the electronic acquisition, storage and retrieval of location information associated with land use permit and water license applications in the NWT.

Draft Needs Assessment Additional System Objectives 1.Allow for future expansion 2.Store data centrally 3.Allow for agency control 4.Accessible to wide range of users 5.Capability to define overall extent 6.Capability to define optional site plan 7.Allow for GIS data exchange 8.Allow for historical data entry 9.Scientific review only – not application fees

Draft Needs Assessment System Functions: Overall Concept All applications accompanied by GIS maps Internet software tool Overall extent and site plan On-screen digitizing or GIS file upload Tool assigns Confirmation # Confirmation # submitted with application Map available for viewing

Draft Needs Assessment System Users Type of UserViewEditApprove Proponent Data Authority Editor Reviewer Administrator Public

Draft Needs Assessment Edit Functions

Draft Needs Assessment Review Functions

Draft Needs Assessment Inputs and Outputs User Inputs: –spatial extent: point, rectangle, line, polygon OR single GIS map file with single polygon –site plan: one GIS map file per development type System Inputs: –GIS base maps (1:50,000 NTS) –possible development types –application data from participating boards Outputs: –Extent: Confirmation # and GIS map –Site Plan: Confirmation # and GIS map(s)

Draft Needs Assessment Today’s Agenda 1.Functional Requirements (09:15-11:30) current process system objectives & users key functions inputs & outputs 2.Technical Requirements (11:30-12:15) feasibility analysis & recommended solution 3.Implementation Plan (12:45-13:30) possible phases schedule & budget 4.Next steps (13:30-14:00) review project workplan and schedule

Draft Needs Assessment Technical Options Option 1: Internet Mapping Framework –extend existing SDW technology –add IMF editing suite –customize web interface: editing & review Option 2: ESRI ArcGIS Server –new architecture from ESRI –replace portion of current SDW technology –customize web interface

Draft Needs Assessment Feasibility Analysis CategoryCriteria Option 1: Internet Mapping Framework Option 2: ESRI ArcGIS Server TechnicalPerformance of system-- Interoperability of components, including auxiliary tools and GIS ●●●●● Compatibility with existing and planned infrastructure ●●●● Degree to which technology is proven●●●● Anticipated lifespan of technology-- Scalability of system-- Security of system--

Draft Needs Assessment Feasibility Analysis of Technical Options CategoryCriteria Option 1: Internet Mapping Framework Option 2: ESRI ArcGIS Server OperationalDegree to which system objectives will be met-- Ease of use of system, including the desire/capacity of key users to use it -- Ability to integrate with existing and planned GNWT databases -- Ability to access and integrate with other GIS systems ●●●●● Quality control of data provided●●●●● Availability of support (internally, regionally)●●●●● Vendor stability●●●●●

Draft Needs Assessment Feasibility Analysis of Technical Options CategoryCriteria Option 1: Internet Mapping Framework Option 2: ESRI ArcGIS Server EconomicInitial development costs●●●●● Ongoing support and maintenance costs●●● Time required to develop prototype●●●● Time required for initial system deployment●●●● Total cost of ownership●●●● ScheduleAbility to phase-in future functionality●●●●

Draft Needs Assessment Technical Recommendation  Option 1: IMF is recommended –less custom development required –rapid development possible –less disruptive: can be implemented in smaller pieces –lower cost: both initial and total

Draft Needs Assessment Today’s Agenda 1.Functional Requirements (09:15-11:30) current process system objectives & users key functions inputs & outputs 2.Technical Requirements (11:30-12:15) feasibility analysis & recommended solution 3.Implementation Plan (12:45-13:30) possible phases schedule & budget 4.Next steps (13:30-14:00) review project workplan and schedule

Draft Needs Assessment Possible Implementation Plan 1.Extent mapping only 1a: on-screen digitizing 1b: GIS shapefile upload simple map display 2.Link to application data application data display enhanced map display 3.Site plan mapping - rough it out a high priority 4.Load historical data – extents; site plans 5.Database design – extent mapping

Draft Needs Assessment Today’s Agenda 1.Functional Requirements (09:15-11:30) current process system objectives & users key functions inputs & outputs 2.Technical Requirements (11:30-12:15) feasibility analysis & recommended solution 3.Implementation Plan (12:45-13:30) possible phases schedule & budget 4.Next steps (13:30-14:00) review project workplan and schedule

Draft Needs Assessment System Architecture: Current

Draft Needs Assessment System Architecture: IMF Option

Draft Needs Assessment System Architecture: ArcGIS Server Option