This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited Long Term Data Storage, Retention and Usage

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page Overview - Key Drivers (Examples) Contractual Project 1: Retain Information for 2yrs after Development, plus 10 year CLS Contract Supply of Spares, subject to Satisfactory Funding for maintenance of Documentation. For 40yrs from start of contract Project 2: Bid for Assessment Phase - Required to produce a ‘Data Management Plan’ covering the CADMID Lifecycle Will be Required to provide Information using the STEP Standard (See SSE) Future Contracts may require Frequent Updating of Functionality Business Contractor Logistics Support Contracts Continuous Use of Product Information over many years Legal We have an Obligation to Maintain the Information for 15 Years after the Last Delivery or Relevant Change to the Product ‘Latent Damage Act 1986’

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page Overview - Digital Information Issues Tools, Applications and Platforms refreshed/updated frequently Many times during the Lifetime of our Products Majority of Product Information in Electronic Format Only Little/No Paper Backup Digital Data is Required - no option to return to paper Does not just concern Engineering Data (Office, ERP etc) The means of accessing Digital Data will become obsolete For example: Sherpa, VAX hosted Software Major Platforms will change For example: Sherpa > PDM, Artemis > Primavera The amount of required Digital Storage is increasing exponentially Much Information is ‘Incomplete’, ‘Poor Quality’, ‘Unstructured’ and ‘Not Indexed’ Many Applications dependent on Hardware Platforms Need to Minimise the Tailoring of COTS tools

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page The ‘Five’ Themes ‘Five’ Themes: 1.What to do to Reduce the Risk of not being able to Read/Access Information? 2.How to Manage Information – Indexing, Retrieval, Storage/Archive 3.What information must be stored and for How Long? 4.What Media should be used for Storage, Archiving? 5.What to do with the old ‘Electronic’ Information – Can it be retrieved?

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page STRATEGY PDM SAP Structured Un-Structured Integrated Themes J:\Drive Master Data What? Where? Provenance? Context? Duplication! Old Electronic Data What to do? Archive Media (On-Line / Offline) What / Structure Duration / Management Index / Retrieval Archive Short Term Manage Existing/Future Data What to Store Format How Long? Clean Removing Duplication Quotas? Structure Index Virtual Structure? Doc Manager? Data Management Manual / Automatic Reduce Size Quotas? Data Migration

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page Reduce the Risk of not being able to Read/Access Information? Way Forward dependent on the ‘Information Type’ For each type, choose from following Suggested Options: Use De-Facto Industry Standards Use International ISO Standards to save information in Neutral Formats For example STEP, PLCS Migrate all Archived information into New Application Versions Archive in Original Format together with Application and Platform Archive in Original Format with recognition of Future Re-Engineering Paper Back-Up Others? Must also consider information stored in PDM Not able to ‘Bulk’ load to new tool version as ‘Change to Product Build Standard’

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page How to Manage Information – Indexing, Retrieval, Storage? Maximise the use of PDM and ERP Indexing and Retrieval of Information Unstructured information in ‘J Drive’ etc What?, Where?, Provenance?, Context? Duplication Introduction of an ‘Indexing’ Capability? Addition of ‘Categorisation' information to aid ‘Searching’? Information Quality Completeness?, Accuracy?, Integrity? Error Free? Laptops How to ensure Local Information ‘ Backed up’? How to Backup up’ Memory Sticks/CDRs etc? (common to desktops)

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page What information must be stored and for How Long? What information should be retained from the viewpoint of? Contractual/Project:Specific Contract Requirements Business:To support Future Developments of existing Products To support Future Strategic Business Opportunities: CLS, Contract for Availability etc Legal:Various Liability Responsibilities Finance, HR Completeness? Include Context, Rationale etc. How long should the information be stored? Dependant on the ‘Type and Use’ of the information May be inefficient if at ‘Individual File’ level Removal of ‘Unwanted’ information Drafts Informal s Personal Introduction of ‘Fixed’ Quota’s? To encourage the removal of ‘Unnecessary information’ This may encourage removal of information that ‘Should be Kept’ for Legal reasons

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page What Media should be used for Storage, Archiving? Electronic Storage Media – Short Lifespan: Expert advice now suggests longer - BUT not enough Management of Stored Information Refresh of Media etc? Retrieval of Stored Data Indexing, Categorising, Metadata, Search Archive Strategy/Policy? Need to Compare Costs with ‘Keeping all Information LIVE’ when all Mechanisms deployed to ‘Control/Reduce Size of’ Live Storage’

This document and the information contained herein is proprietary information of MBDA UK Limited and shall not be disclosed or reproduced without the prior authorisation of MBDA. © MBDA UK Limited LTDRU_DC Pres: - Page What to do with the old ‘Electronic’ Information Can it be Retrieved? All information on SAN – ‘Live’ and Backed Up Longevity of Media OK Software Library Variety of ‘Old’ Media and ‘Formats’ How many can actually be Read? - Irrespective of ability to use the information If not able to Read and Use – What value in Keeping?? Possible audit to gauge ‘Size of Problem’ Other Stored Data Information stored on CDs and Optical Discs Media Longevity? Ability to Use?