Exploring Microsoft Excel 97 Chapter 4 Graphs and Charts: Delivering a Message Office graphic copyright by Microsoft Corp.

Exploring Excel 97 Chapter 42 Objectives (1 of 2) 4 Know advantages and disadvantages of different chart types 4 Distinguish between an embedded chart and one in a separate chart sheet 4 Use the ChartWizard 4 Use arrows and text to enhance a chart

Exploring Excel 97 Chapter 43 Objectives (2 of 2) 4 Differentiate between data series specified in rows versus ones in columns 4 Understand how charts can be accurate statistically yet misleading conceptually 4 Create a compound document consisting of word processing, worksheet and a chart

Exploring Excel 97 Chapter 44 Overview 4 Business graphics one of most exciting Windows applications 4 Determine message of chart 4 Create charts using Chart Wizard 4 Plot multiple data sets on a single chart 4 Dynamically link a chart to a memo

Exploring Excel 97 Chapter 45 Chart Types 4 Always remember to keep it simple 4 Pie and Exploded pie charts, effective for displaying proportional relationships 4 Column chart used for number display 4 Bar charts show numbers horizontally

Exploring Excel 97 Chapter 46 Excel 97 Screen

Exploring Excel 97 Chapter 47 Excel 97 Screen

Exploring Excel 97 Chapter 48 Creating a Chart 4 Embedding in a worksheet or separate chart sheet 4 Use the Chart Wizard a four step process –Step one choosing a chart –Step two review data series –Step three final touches –Step four where to store 4 Enhance with Drawing toolbar or Chart toolbar

Exploring Excel 97 Chapter 49 Excel 97 Screen

Exploring Excel 97 Chapter 410 The Chart Wizard Hands-On Exercise 1 4 Start the ChartWizard 4 Move and Size the Chart 4 Change the Worksheet 4 Change the Chart Type 4 Create the Second Chart 4 Enhance the Chart 4 Format the Data Series 4 Print the Workbook

Exploring Excel 97 Chapter 411 Excel 97 Screen

Exploring Excel 97 Chapter 412 Multiple Data Series 4 What message do you want chart to display 4 Rows versus columns –If data series are in rows the Chart Wizard will use first row for X axis and use first column for legend text –If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text

Exploring Excel 97 Chapter 413 Multiple Data Series Hands-On Exercise 2 4 Rename the Worksheets 4 The Office Assistant 4 View the Data Series 4 Complete the Chart 4 Copy the Chart Sheet 4 Change the Source Data 4 The Stacked Column Chart

Exploring Excel 97 Chapter 414 Object Linking and Embedding 4 Primary advantage of Windows is to create a compound document 4 Embedded object is stored in the compound document 4 Linked object is stored in its own file and used with a compound document 4 OLE pronounced “Oh-lay”

Exploring Excel 97 Chapter 415 Object Linking and Embedding Hands-On Exercise 3 4 Open the Software Memo 4 Copy the Worksheet 4 Create the Link 4 Copy the Chart 4 Add the Chart 4 Modify the Worksheet 4 Update the Links 4 The Finishing Touches

Exploring Excel 97 Chapter 416 Additional Chart Information 4 Excel has 14 standard chart types on the Chart Wizard 4 Line used to display time- related information 4 Combination uses two or more charts 4 Use Accurate Labels 4 Don’t add Dissimilar Quantities

Exploring Excel 97 Chapter 417 Chapter 4 Summary (1 of 2) 4 Charts are an easy to understand way to show data 4 Easiest way to create charts is with the Chart Wizard 4 Charts can be embedded or stored in a separate file 4 Multiple data series may be stored in rows & columns

Exploring Excel 97 Chapter 418 Chapter 4 Summary (2 of 2) 4 OLE enables creation of compound documents 4 Embedding means storing an object within the compound document 4 Linking means storing the object in its own file, and the compound document uses this file

Exploring Excel 97 Chapter 419 Practice with Excel 1. Michael Moldof Men’s Boutique 2.Unique Boutiques 3.Hotel Capacities and Room Rates 4.Steven Stocks Memo

Exploring Excel 97 Chapter 420 Case Studies 4 University Enrollments 4 The Federal Budget 4 The Annual Report 4 Computer Mapping