(Brief) Overview

Our (Short) Agenda  What?  When?  Who?  How?

What is the Expense System?  Web-based system, accessed through my.CU portal (my.cu.edu) and used to process:my.cu.edu * Travel Authorization Requests * Employee Reimbursements (travel/non-travel) * Procurement Card Transactions

When does this happen?  Being phased in during 2009 for CU…

Who is available to help?  Your Department or Dean’s Office  Our On-Site Trainer  Learning Resources  Finance & Procurement Help Desk

A Quick Look: Log in to Portal

Opening the Expense System…

Delegates  Individual authorized to act, in the Expense System, on behalf of another person.  Employee Reimbursements  Procurement Card (Currently referred to as “Reallocator”)

Setting Delegates

Acting as a Delegate

Overview  Required field  Searches  Exceptions  Tooltips Warning Exception (red flag) Caution Exception (yellow flag)

How does your work change for Procurement Card?  Reallocate in ACARD System  Monthly statement from ACARD  Receipts from purchases  File Expense System

Procurement Card Expense Reports  Let’s take a look at creating Procurement Card Expense Reports  Also, full array of learning resources available at: *

How does your work change for travel?  TA # from TAP  Per diems from website  Receipts from trip  Travel Voucher (TV)  File Expense System

Travel Authorization Requests  Let’s take a look at Travel Authorization Requests  Also, full array of learning resources available at: *

Itineraries  Let’s take a look at Itineraries  Also, full array of learning resources available at: *

Reimbursement Expense Reports with Travel Authorizations  Let’s take a look at creating Employee Reimbursement Expense Reports with Travel Authorizations  Also, full array of learning resources available at: *

Wrapping Up  Do you have questions?  Remember your resources    Finance & Procurement Help Desk  or  Welcome to the Expense System!