MEETINGS An introduction end show
MEETINGS MEETINGS are a gathering of people for a purpose. Meetings can be either formal or informal
Types of Meeting Informal Meetings: There are 2 main types of meetings: Formal Meetings: These are held all the time in business. These can range from the weekly Sales Team meeting to the Personnel Manager meeting with a member of staff to decide on his holidays. These are normally held for a specific purpose and at regular intervals. Eg an AGM or monthly Board Meeting These must follow rules. back to questions
Annual General Meeting back to questions All public limited companies must hold an annual general meeting to which all shareholders are invited The AGM is required by law and the regulations are laid down by the companies Act The AGM gives the shareholders the opportunity to discuss the performance of the company during the year, discuss the future plans and elect office bearers
Extraordinary General Meeting back to questions A meeting open to all shareholders Normally called to discuss special business which cannot be held over until the next AGM
Board Meeting back to questions A regular meeting of the Board of Directors to discuss strategic and tactical decisions relating to the business
Committee Meeting back to questions Committees are formed to carry out certain tasks and report back to the Board of Directors Meetings are held to look at certain issues and make recommendations to the Board of Directors –Eg whether the company should expand into a particular market
Why are meetings important? They provide an opportunity for people to have a face-to-face discussion for: 1. the exchange of information and views 2.the delegation of tasks and responsibilities 3.a shared approach to problem solving 4.making decisions Effective meetings often produce better ideas, plans and decisions than a number of individuals working alone. back to questions
Effective meetings must be: Well organised and well run This is why the role of the Secretary and the role of the Chairperson are crucial for a successful meeting back to questions
Making arrangements for Meetings An important part of the Secretary’s role prior to any meeting is: the selection of a venue for the meeting. Meetings can be held on the organisation’s premises (internal) or at an external venue back to questions
Revision Questions Try to answer the questions on the next few slides If you need help to answer them then click on the action button next to each question. To the questions
Revision Questions 1 & 2 What are the 2 main types of meeting? Give 2 examples of each type of meeting. next question
Revision Questions 3 What do the letters AGM stand for. Describe this type of meeting. next question
Revision Questions 4 What is meant by an Extraordinary General Meeting? next question
Revision Questions 5 A Board Meeting is a type of meeting. Describe what is meant by this type of meeting. next question
Revision Questions 6 What is meant by a Committee Meeting? next question
Revision Questions 7 & 8 Meetings provide an opportunity for face-to-face discussion. What 4 things can a meeting be used for? Why are decisions made at meetings often more effective than individuals working alone? next question
Revision Question 9 Name the 2 people who are crucial to the effective running of a meeting? next question
Revision Question 10 Who is most likely to choose the venue for a meeting? next question
The End