 LO4 – Meetings

By the end of the lesson you should be able to:  Identify technology that can aid meetings.  Discuss the use of technology in meetings.  Describe how technology can aid remote meetings.  Apply research skills to extend knowledge of technology in meetings.

e-diaries Video conferencing Audio conferencing Video phones Networks Collaborative whiteboarding Online application sharing

Allows instant contact. Attach minutes, agenda and notice of meeting. Saves time – all attendees contacted at once. Saves money – less stationery/stamps required. E-diary Contact multiple attendees. Check availability/check multiple invites. Set reminders. Meetings cancelled/changed easily.

Video conferencing Can have meeting across borders. Saves time and money. Only allows a certain number of people. Depends on reliable connections. Requires plasma, computer network and suitable software.

All must have internet access Internet connection can affect whether information is received Network can affect ability to receive information Equipment breakdown may affect presentation at meetings