SAP PROCUREMENT TRAINING

Office Depot Purchasing – Master Agreement Using: Contact: Bob King, Major Account Manager

SAP – Favorites

Purchase Orders (PO) Total order: <$5000 ME21N - Create Purchase Order ME22N - Change Purchase Order ME23N - Display Purchase Order SMALL PURCHASES I. OVERVIEW A small purchase is a procurement of materials, supplies, equipment or personal (nonprofessional) services between $ 2,501 and $5,000. At least a minimum of three vendor quotes must be solicited prior to purchasing within this range. The request for quotes and responses from vendors are kept on file with the College in the transaction file. These transactions are handled at the Colleges and require approval by the Vice President of Administrative Services.

Purchase Requisitions (PR) Total order: Over $5000 ME51N - Create Purchase Requisition ME52N - Change Purchase Requisition ME53N – Display Purchase Requisition MEDIUM PURCHASES I. OVERVIEW A medium purchase is a procurement of materials, supplies, equipment, or personal (nonprofessional) services from $5,000 up to the Large Purchase dollar threshold. These transactions are typically reviewed by the college procurement specialist serving the region in which the College is located. For medium purchases, written quotes must be obtained from three or more potential suppliers prior to selection of a specific vendor and making of a purchase. Original quotes are kept on file with the College in the purchaser’s transaction files.

Short Term Agreement (STA) Total Amount: <$5000 and less than 1 year

Asset Creation AS01 – Create Asset Master Record AS03 – Display Asset Master Record Asset:Anything owned by an entity having monetary value  Low Value Asset: an asset which is required to be tracked in SAP that has a value of $250 - $4999 (charged to Commitment Item – G/L Account).  Capital Asset: an asset which is required to be tracked in SAP that has a value of $5,000 or more (charged to one of the 6-series Commitment Item – G/L Accounts i.e ).

Contracts Total Amount: >$5000 ME21N - Create Purchase Order ME22N - Change Purchase Order ME23N - Display Purchase Order