Prof. A.karim Benlaayouni Ibn Zohr University Department of Anglo-Saxon Studies Agadir

Making Presentation Power Point

Part 1 Introduction

1. What is Presentation? (1)Inform comprehensively and accurately in a limited time (2)Listener: ・ Get better understanding ・ Judge or make a decision (3) Speaker: ・ Persuade his/her suggestion ・ Positive communication tool

2. S cenes 1/ Meeting: suggestion, report, explanation, presentation 2/ Events: speech, present a new products, competitions, lectures, etc …

3/ Research: ① Thesis presentation ② Panel discussion, lectures, symposium 4/ Education lectures, research presentation, etc …

3. Constructions of Presentation (General ) (1)Introduction ① Motivate listeners ② Clarify the main point What do u want to say? What is the effective order?

(2) Body: ① Background ( suggestion, explanation ) ② Status Report ( data ) ③ Problem and Solution “ First, … Second, … In conclusion, …” “ Therefore, I suggest …. ”

(3) Conclusion ① Summary ② Repeat and Emphasize the point “ Above all, My suggestion is ……. ” ③ Future Plans “ I suggest to consider …..in the future. ”

4. Presentation Framework (Research Presentation) (1) Introduction ① Statement of the Problem ② Review of Related Literature ③ Statement of the Hypothesis

4. Presentation Framework (Research Presentation) (2) Method ① Description of Subjects ② Description of Instrument ③ Procedure (3) Results and Discussion (4) Conclusions

Part 2 Preparing Power Point

5. Percentages of 5 Senses to collect the information Visual 72% Audio 13% Taste 6% Smell 6% Touch 3% Nagai (2000)

6.Method of communication and the memory (the amount of memory;5 days later) Only words (Audio) ⇒ 10% Only Charts(Visual) ⇒ 20% Words and graphics (Audio + Visual): ⇒ 60% (Nagai, 2000)

7. Right and Left Brain (1)Right brain catches visual stimulation as image (2) Left brain judges the information and leads the action Information from the experience Original Information thoughts Left half Right half perception stimulusExpress Language

8. Visual direction Left to Right, Up to down Clockwise rotation Center to outside Up LeftRight Down

9. Steps to make presentation (1)Comprehensive Materials ① Numeric Data ⇒ Graph, Charts ② Explanation ⇒ Words ③ Information ⇒ Minimum Possible

９ ． Steps to Make Presentation (2) Data Collecting: Literature, Database, Questionnaire,Experiments (3) Plan/ Design ① Analyze the Information ② Organize and Classify the information ③ Put all the information together

９． Steps to make presentation (4) Planning ① Organize the information according to the theme ② Arrange the information according to the listeners ③ Organize the contents according to the time limit (5) Plot Prepare the effective plot Temporal,Spatial, Cause-Effect,Parallel

９． Steps to make presentation (6) Outline Introduction, Body, Conclusion (7) Make Materials ① for Speaker Presentation material, Handouts, Manuscript ② for Listeners Handouts

９． Steps to make presentation (8) Program Intro., Body, Conclusion, Summary, Q&A, Time allotment, Importance (9) Preparation Prepare the scenario according to the program (10) Rehearsal Practice the presentation with a third party

Part 3 Digital Presentation

１０． Merits of Digital Presentation (1)Format ： Save preparation time using the templates (2)Font ： Automatic setting (3)Graphics ： Drawing Tool (4)Coloration ： Colors prepared by experts (5)Layout ： Chose ready-made patterns

１０． Merit of Digital Presentation (6)Special Effects ： Impact to 5senses (7)Materials ： Print out according to application (8)Rehearsal ： Record the time allotment (9)Presentation ： Click and automatic play (10)Manage ： Save as Digital Media

１１． Visualization (1)Merit ： Easy to understand (2)Method ： Gathering the keywords （ KJ method ） ① Write down all what you find as keywords ② Organize the similar words ③ Group them and make titles ④ Decide Graph Jiro Kawakita （ 1967 ， 1970 ）参照

12. Power Point (1)Letter Size ： minimum 24 point (2)Font ： Century or Times (English ） (3) Sentences ： 5 to 7 lines (4) Amount of Letters ： 10 to 20 letters 24 point

KELES 大阪セミナー Hello 大阪セミナー Salut 大阪セミナー Marhaban 大阪セミナー KELES 大阪セミナー

13. Logical Charts ： Visualization ① Hue circle complementary colors ： highlight each other Complementary Colors

13. Logical Charts ： Visualization ② Tone: Adjust to the content Soft, Easy Classic, Dignity Cold Warm

13. Logical Charts ： Visualization ③ Basic Colors Soft Green,Sky blue: Fresh Skin color, Pink ： Warm ④ Emphasis Colors Contrast using Complementary Colors Make colors stronger ⑤ Gradation Brightness ： Soft to Dark

15. Animation (Effects) (1)List up ① Title ： DO NOT cross the title ② Direction ： from LEFT is better ③ Emphasis ： Wipe (to the RIGHT) ④ Listing ： Slide In (from the LEFT)

15. Animation (Effects) (2) Words ① Impact ： Zoom, Spiral ② Key words ： Show word by word ③ Attention ： Turn

KELES 大阪セミナー

15. Animation (effects) (3) Line, Drawings, Pictures ① Line, Arrows, Circle ： Wipe ② Square ： Blind

Part 4 Presentation

16. Check Points (1)Overall impression (2) Program (3)Way of Speaking Clear, Time allotment, Pausing, Speed (4) Attitude Eye Contact, Gestures, Passion

16. Check Points (5) Stage ① Check before the presentation ② the condition to use digital equipment ③ Comprehensive materials ④ Time allotment ⑤ Evaluation ⑥ Feedback