McGraw-Hill Technology Education © 2006 by the McGraw-Hill Companies, Inc. All rights reserved. 33 CHAPTER BASIC APPLICATION SOFTWARE

CE06_PP03-2 Competencies (Page 1 of 2) Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features Page 58

CE06_PP03-3 Competencies (Page 2 of 2) Discuss database management systems Describe presentation graphics Discuss integrated software Describe ways to share data between applications Page 58

CE06_PP03-4 Application Software Basic applications Specialized applications Page 60

CE06_PP03-5 Basic Applications Called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Page 60 Return

CE06_PP03-6 Specialized Applications Also known as special-purpose applications Includes thousands of other programs that are more narrowly focused on specific disciplines and occupations Return Page 60

CE06_PP03-7 Common Features Graphical User Interface (GUI) Windows Menus Toolbars Help Page 60

CE06_PP03-8 Toolbars Commonly used commands Contain shortcuts Most common Standard Formatting Page 60 OpenSavePrint Standard 

CE06_PP03-9 Web-Based Applications Access to applications stored on Web sites Application service providers (ASP) Special sites Allows access to Web-based applications Page 61

CE06_PP03-10 Word Processors Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Word processing programs Microsoft Word Corel WordPerfect Lotus Word Pro Page 64

CE06_PP03-11 Word Processor Features Word Wrap Editing Thesaurus Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists bold italics colors size Page 64

CE06_PP03-12 Creating a Report Page 66

CE06_PP03-13 Spreadsheets Programs that manipulate numeric data Spreadsheet programs Microsoft Excel Corel Quattro Pro Lotus Page 67

CE06_PP03-14 Spreadsheet Features Workbook files Worksheets Formulas Functions Analytical graphs or charts What-if Analysis Page 67

CE06_PP03-15 Creating a Sales Forecast Page 69

CE06_PP03-16 Creating a Chart Page 70

CE06_PP03-17 Database Management Systems DBMS A collection of related data Sets up a structure for data storage Database programs Microsoft Access Corel Paradox Lotus Approach Page 72

CE06_PP03-18 Database Features Tables Records Fields Record sorting Queries Forms Reports Page 72

CE06_PP03-19 Creating a Database Page 73

CE06_PP03-20 Creating a Query Page 74

CE06_PP03-21 Presentation Graphics Programs that create visually interesting presentations Presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics Page 75

CE06_PP03-22 Presentation Graphics Features Slides Design templates Special effects AutoContent wizard Page 75

CE06_PP03-23 Creating a Presentation Page 76

CE06_PP03-24 Integrated Packages A single program that provides the functionality of several widely used programs Popular with many home users Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works Page 77

CE06_PP03-25 Software Suites Collection of separate application programs sold as a group Four types of suites Productivity suite Personal suite Specialized suite Utility suite Page 78

CE06_PP03-26 Sharing Data Between Applications Copy and paste Object Linking and Embedding (OLE)LinkingEmbedding Powerful and useful features Connects separate applications Supports sharing and exchanging files Page 79

CE06_PP03-27 Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain updated data Page 79 Return

CE06_PP03-28 Return Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object are not reflected in the original source file Page 79

CE06_PP03-29 A Look to the Future Web-based application software helps ease maintenance Use of the Web to connect to an application service provider No programs to install Allow for a simpler and cheaper computing system Page 81

CE06_PP03-30 Explain the difference between general- purpose and special-purpose applications. What is the difference between a function and a formula? How is a formula related to what- if analysis? What are presentation graphics programs? How are they used? Discussion Questions (Page 1 of 2) Page 88

CE06_PP03-31 Explain the difference between a linked object and an embedded object. What are the advantages of OLE? What is the difference between an integrated package and a software suite? What are the advantages and disadvantages of each? Page 88 Discussion Questions (Page 2 of 2)