Calendar, Contacts, Tasks and Notes Copyright Gary Maunder, 2003 Nipawin School Division No.61, Box 2044 Nipawin, SK

Calendar  When you launch Microsoft Outlook you will be placed in the “Outlook Today” screen from which you can go to all the various parts of Microsoft Outlook  We have already examined the Mail functions of Outlook however Outlook is a personal manager which has several other functions  The first one we will use will be the Calendar  This is actually much more than a calendar, it is an automated personal assistant which will keep track of appointment, events and meetings.  You launch it by clicking here.

Calendar  Your screen may look somewhat different, however it will have the same basic components  There are the usual menu buttons across the top  The current month or months  An the current day, divided into half hour segments  Finally, there are the Outlook function buttons so you can quickly transfer back to or any of the other functions

Calendar  If you enter an appointment into the Outlook calendar, Outlook can remind you at specified periods of upcoming appointments.  To enter an appointment, click on the day of the month for your appointment

Calendar  Now click on the time of the appointment  The blue bar will appear  You may have to scroll up or down the page to find the proper time

Calendar  Type in a short message for your appointme nt  Then press enter

Calendar  Position your cursor on the wall of your appointment  Drag the wall up or down to “block out the duration of your appointment

Calendar  To add a reminder of this appointm ent:  right click on the bar  choose Open

Calendar  On this screen, you can change as set a lot of the parameters for this appointment  First put a check mark in the Reminder box  Then drop the options list down and choose how long before the appointment you wish to be reminded

Calendar  If you wish you can have your appointments color coded, by dropping down the options list next to the “Show time as” label  Your choices are Free, Tentative, Busy and Out of the Office  Choose one

Calendar  You can color code the appointmen t by dropping this options list and choosing the appropriate category

Calendar  If this appointm ent is to be a recurrent appointm ent, click the Recurren ce button

Calendar  Choose whether this appoint ment is to recur Daily, Weekly, Monthly or Yearly

Calendar  I have chosen Weekly  This appointm ent will recur every Tuesday

Calendar  I have also chosen to have this appointm ent stop after 10 occurrenc es  When you are done choose OK

Calendar  Now you will be dropped back to the previous screen  If you are finished, choose the Save and Close button

Calendar  When you set a reminder for an appointment, this screen will pop up at the time you set, to remind you that the appointment is due or overdue  To get tell Outlook to remind you later, click Snooze  To get Outlook to stop reminding you, click the Dismiss button

Extras you might want to try  Test yourself:  Start up Outlook Calendar  Set up a recurring appointment for the next 3 Tuesdays at 6:30pm for 2 hours to be at L.P.Miller