Fall 2014 Conference Kick-Off Committee Meeting Tuesday, September 9, :30 – 8:30 p.m. Conference Co-Chairs Madrienne Hampton, DTM & Catherine Magruder, DTM

Agenda Welcome Conference Vision and Objectives Conference Theme and Venue Committee Directory Budget Committee Chair Reports Success Factors Timed Agenda Next Steps and Questions

Vision To successfully create a conference experience that empowers and inspires attendees to pursue their goals to be the best speakers and leaders they can be.

Objectives Attendance of 325 To celebrate the accomplishments of District ONE via the Hall of Fame To empower the District ONE family to continue striving to improve their communication and leadership skills via the Business Meeting To create opportunities for our members to showcase their speaking and leading techniques via the Table Topics and Humorous contests To be enjoyable, engaging and educational

Theme iSpeak iLead

Add-on to the Theme TM Talks “Words Worth Expressing”

Venue: The Grand in Long Beach

Venue: Pacific Room

Venue: Grand Ballroom

Venue: Palm Courtyard

Budget Each team will be given a budget amount for their activity. All expenses are to be reimbursed, not advanced. Over budget items are donations. Committee Chairs must manage their budget for the entire team. All expenses must be submitted and approved by their Committee Chair prior to the expenses being incurred. Send all expenditure requests to the Co-Chairs via for approval. Please copy both Conference Co-Chairs on expenditure requests. The reimbursement cycle is 5 weeks per the reimburse- ment form and receipt(s) being submitted to the Co-Chairs.

Budget ChairDescription Budget_ ContestGoodie Bags$ RegistrationName Tags/Holders$ RaffleBags/Tags$ CertificatesSupplies/Printing$ Chief JudgeSupplies$ BreakfastSupplies$ DecorationsSupplies$ TOTAL$646.00

Committee Directory iLead Chairs Structure  Marketing & Public Relations & Branding  Fundraising  Operations  District Activities & Roles

Committee Chairs Marketing & Public Relations & Branding - VenueGloria Davis, DTM - Graphic DesignerTina Tomiyama, DTM - WebmasterJon Caplan, DTM - Public RelationsJanet Cormier, DTM - Supply StoreThe Dunnings, PDG/ DTM - Information TablesChiuhing Casey, DTM

Committee Chairs Fundraising 1) Raffle - Gift Co-ChairDavid Kitchen, PDG/DTM - Gift Co-ChairCarol Otters, DTM - Program AdsCatherine Magruder, DTM - Sales Rodger Cota, PDG/DTM - MerchandisingHaifa Haj-eid, ACB 2) Program AdsCatherine Magruder, DTM

Committee Chairs *NEW TEAM Operations - RegistrationBob Dung, DTM - Multi-MediaAndrew Chiu, ACG/ALB - HospitalityDanny Chu, ACS/ALB - DecorationsEvelyn Woolridge, DTM - CertificatesJulie Broady, DTM - ContestMargaret Mitchell, DTM - TimekeepingSam Weatherly, ACS/ALB - Event Exit Coordinator*Florentine Christian, CC

Committee Chairs District Activities - Business MeetingMarlow Wilkerson, DTM - Credentials________________ - Leadership BreakfastWalt Grassl, CC - Hall of Fame LuncheonLarry Stubbs, DTM DTMLarry Lee, DTM Roy D. Graham________________ - Supply StoreThe Dunnings, PDGs/DTMs

Committee Chairs District Roles - Protocol OfficerJulie Broady, DTM - Chief JudgeKevin Gray, DTM - Sergeant-at-ArmsRichard Carbajal, CC - PhotographerGwen Jones, CC/ALB - Evaluator_________________

Success Factors Weekly project updates via Strict adherence to budge constraints What we are being evaluated against Avoid duplicate team members Three Rules of Thumb:  It is always better to over-communicate, never be afraid to ask.  Always provide the best possible customer service to our members and our contestants  Take ownership of your role

Timed Agenda Preliminary until the day of the conference Timed agenda specialization Pick up a timed agenda at registration Review the time agenda

Next Steps and Questions Conference Committee Monthly Meetings Tuesday, September 9, 2014 Tuesday, October 14, 2014 Kick the Tires November 4, 2014 Conference Day Saturday, November 8, 2014 Lessons Learned Meeting Tuesday, December 2, 2014

Thank you!