State Reporting Fields Enrollment State Reporting Fields.

Date Most Recently Enrolled in US This field collects the date a student mostly recently enrolled in any public or nonpublic US school (not Puerto Rico). 1. If a student has never attended schools outside of the US, use the date the student first entered any US school at any grade (e.g. code 09/01/2007 for a student currently in 4th grade who entered Kindergarten at the start of SY ) 2. If a student has attended schools outside of the US, use the date the student most recently entered or re-entered any US school at any grade (e.g. code 09/01/2009 for a student who entered a US school at the start of SY ). 3. Schools on US military bases count as US schools 4. Homeschool does not count as a “public or non public US school”. 5. The US date cannot be after the students start date.

Only for high school students taking Concurrent Enrollment. Concurrent Enrollment or ASCENT Registrar will code Concurrent Enrollment. Amber Lopez will code ASCENT student in the high school line of enrollment. If a student is taking all Concurrent Enrollment class off campus and attendance is not being taken at the high school. You must contact the student to take the form called Post-Secondary Teacher Verification. The student must take this form for the 11 window and have their teacher at the college verify attendance. The student must return this form back to you and you will need to bring to your audit when you turn in your documentation.

Pupil Attendance For grade levels KG – 12 Coding will only use the following codes 01 – Resident, Designated School (APS Students) 02 – Resident, School of Choice (APS Students) 04 – Non- Resident, Choice (Non-APS Students) Charter Schools and APS schools without attendance areas will code APS resident students as 02. These types of school should never use the 01 code.

Resident District or State Coding for this field will depend on the coding in the Pupil Attendance. If the Pupil Attendance field is coded with a 01 or o2 then the Resident District or State will remain blank. Peggy will run a script to update this field If the student is coded with 04 then the Resident District or State must be coded with their home District code.

District Defined Fields Last US Entry Date : Last US Entry Date (Please refer back to slide 3 for US Information) Last CO Enr : if the student enrolls from another State please enter in the students enrollment date. If the student has always attended a CO school use the students KG start date If the student drops out or is homeschooled and reenrolls back into school, use the students start date. This will also change the student US date The US date and the Co date cannot be after the students enrollment date.

A student is eligible for full-time funding if the student has a schedule as of the pupil enrollment count date which provides at least 360 hours of teacher-pupil instruction and teacher-pupil contact and instruction in the semester of the pupil enrollment count date. Part-Time Funding: A student is eligible for part-time funding if the student has a schedule as of the pupil enrollment count date which provides at least 90 hours, but less than 360 hours, of teacher-pupil instruction and teacher-pupil contact time in the semester of the pupil enrollment count date. Less than 90 hours is not eligible for funding All PK students will be coded by Early Childhood KG student must be code with funding code 82 Please code all other students based off the students schedule for full time, part time, not eligible

Clerks Teachers fill these sections in the same ink color. October 1st Dates should match No Whiteout or scribbles Clerks

Dates need to match Use form for incoming students from another Colorado School. Examples: COVA Insight Colorado Connections DPS CCSD Fax or scan daily on the day of enrollment. Do not attach supporting documents. Bring those to the audit. No whiteout or scribbles

If students are only taking CC classes and attendance is not taken at the high school. the Teacher at the college must fill out this form.

Are all of your students scheduled for quarter one & two? Are you taking daily attendance?

Should be contacted for truancy issues. Use this form for parent accountability. For your records only. Not required for your audit.

Fill this form out for any new students from Sept 24 - Oct 1. You don't need to enter students on this form after Oct 1. Along with this form you will need a copy of the student’s enrollment form that the parent signed and the notification letter to the former district (only if the student came from another Co District.

No student should be withdrawn on Oct 1 st. If a student cannot be counted at your school, please backdate the student to the last contact day in Sept. If a student attends school on Oct 1 st and withdraws on Oct 2 nd. Please exit the student on Oct 2 nd

Do you have any questions?