Sacramento City College Budget Committee Handbook October 22, 2001

Committee Charge Establishes and recommends criteria to evaluate requests for budget allocations as well as procedures and calendars used in the college budget process. Recommends allocations of the moneys available in the college discretionary funds; reviews proposed non-block grant budget requests.

College Budget Committee Recommends allocations of the College Discretionary Fund (CDF) for equipment purchases, base increases (permanent and one-time-only), use of instructional support accounts (equipment maintenance, laundry, etc) and allocation of the Educational Enrichment Program (EEP).

College Revenue Sources College Discretionary Fund (CDF) Educational Enrichment Program (EEP) Categorical Programs and Special Projects

College Discretionary Fund (CDF) Funds allocated to the college for operational costs such as: supplies, student help, equipment, travel, and temporary classified staff

College Discretionary Fund (CDF) Funding Formula Full Service College Base + Weekly Student Contact Hours (WSCH) + Building Square Footage + Book Value of Equipment + Regular Staff FTE

Educational Enrichment Program (EEP) Income from extracurricular activities and college auxiliary services such as the College Store and Vending Commissions Supports: extensions of classroom instruction student-centered, student-focused activities

Categorical Programs and Special Projects Restricted funds that must be used in compliance with guidelines structured by the funding source. Examples: VTEA Matriculation DSPS

Budget Development Process

Administrative Services issues a call for requests in October for the following budget year Requests for: Funding Base Equipment Support Accounts EEP

Budget Development Process Areas develop requests All requests must be justified by: program changes enrollment increases changes in instructional delivery relationship to unit plan

Budget Development Process Area Managers and Department Chairs prioritize requests for their entire organizational unit Requests are forwarded to appropriate Vice President for review Requests are forwarded to Vice President Administrative Services for review

Budget Development Process Request are forwarded to Budget Committee Budget Committee breaks out into subcommittees Base/EEP Equipment

Budget Development Process Budget Hearings/Forums are held Representatives discuss their budget requests Representatives respond to direct questions from the subcommittee

Budget Development Process Subcommittees deliberate and prioritize recommendations Subcommittees make recommendations to the full Budget Committee Final recommendations to the College President

College Budget Committee Tri-Chairs Administration Classified Faculty Membership Administrators Classified Faculty Students

Subcommittees Equipment Request CDF Base Funding Request EEP Base Funding Request Equipment Subcommittee Base & EEP Subcommittee Base & EEP Subcommittee Prioritize Requests Prioritize Requests Prioritize Requests Budget Recommendation

Budget Request Flowchart Prepare Budget Request Budget Request 1 part form Department Chair/Area Manager Pending Budget Request 1 part form Appropriate Vice President Pending Budget Request 1 part form Vice President Administrative Services Pending Budget Request 1 part form Budget Committee Pending

College Budget Development Timelines October - December Call for Requests Unit-level Budget Development Early January Units Submit Budget Requests to Appropriate Vice President Late January Appropriate Vice Presidents Forward Budget Requests to Vice President of Administrative Svcs Early February Vice President of Administrative Services Presents Requests to the College Budget Committee February - March Budget Committee Hearings and Budget Committee Deliberations April Budget Committee Recommendations Forwarded to College President