OCS-Data Import Tool (DIT) A tool designed to import OASIS files into the OCS Database Provided by OCS Education E-learning Network A tool designed to import OASIS files into the OCS Database Provided by OCS Education E-learning Network

 © 2008 OCS, Inc. 2 Articulate Presenter -Control Features

 © 2008 OCS, Inc. 3 Our Mission To contribute to client success by providing information that improves organizational performance and patient outcomes.

 © 2008 OCS, Inc. 4 OCS-DIT – Getting Started What Do You Need? −Install OCS-Gateway What Do You Need to Know? −Where your OASIS export files are located ◘ OASIS Files:_______________________________ −Where the OCS-OASIS database ‘lives’ ◘ OCS-OASIS Database:____________________ ◘ OCS has completed the initial import of historical data and returned the database to your agency ◘ Local drive or network?

 © 2008 OCS, Inc. 5 OCS-DIT - Glossary OCS-DIT – Glossary − OASIS Export files ◘ CMS-formatted files of OASIS records transmitted to the State ◘ Created from OASIS data collection systems − Importing ◘ Process of bringing files through an ‘interface’ and converting the data to the OCS database format − Verified records ◘ OASIS patient records that are locked without error − Unverified records ◘ OASIS patient records that are not locked due to verification errors or incomplete responses

 © 2008 OCS, Inc. 6 OCS-DIT - Detail OCS-DIT – The Detail −What is it? ◘ A separate software tool to pull assessment data from an import source into the OCS-OASIS database ◘ Function to convert data to proper format ◘ Ability to import masked private pay data ◘ Reports detailing results of the import process, such as number of records, number and types of errors ◘ Optional verification utility that checks the validity of the data as it is imported  Edits for date errors  Unanswered M0-items  Logical inconsistencies within and between question

 © 2008 OCS, Inc. 7 OCS-DIT - Detail OCS-DIT – The Detail (cont.) −Additional benefits ◘ Facilitates accurate ‘real-time’ reporting at the desktop level with OCS-OASIS and OCS-EPIC ◘ Facilitates quarterly submission of data to OCS for benchmarking

 © 2008 OCS, Inc. 8 OCS-DIT - Getting Started Login to OCS-Gateway with your unique User ID and Password

 © 2008 OCS, Inc. 9 OCS-DIT OCS-DIT is located in the Utilities tab in OCS-Gateway

 © 2008 OCS, Inc. 10 OCS-DIT OCS-DIT – Data Flow with Verification Edits Turned On

 © 2008 OCS, Inc. 11 OCS-DIT OCS-DIT Main Screen

 © 2008 OCS, Inc. 12 OCS-DIT OCS-DIT – Setting User Preferences

 © 2008 OCS, Inc. 13 OCS-DIT OCS-DIT – Setting User Preferences

 © 2008 OCS, Inc. 14 OCS-DIT OCS-DIT – Setting User Preferences - Auto-Commit Selections −Identifies how the OCS-DIT will commit records to the database

 © 2008 OCS, Inc. 15 OCS-DIT OCS-DIT- Setting User Preferences - Auto Report Selections −Identify which reports you would like printed once the import is complete

 © 2008 OCS, Inc. 16 OCS-DIT OCS-DIT – Setting User Preferences - Report Outputs Selection −Identifies where and how the file is to be saved

 © 2008 OCS, Inc. 17 OCS-DIT OCS-DIT – Setting User Preferences - Verification Selection −Identifies your desired verification settings

 © 2008 OCS, Inc. 18 OCS-DIT OCS-DIT – Setting User Preferences - Final Step

 © 2008 OCS, Inc. 19 OCS-DIT OCS-DIT – Import Data Into (OCS-OASIS Database)

 © 2008 OCS, Inc. 20 OCS-DIT OCS-DIT – Importing Multiple OASIS Files

 © 2008 OCS, Inc. 21 OCS-DIT OCS-DIT – Importing Multiple OASIS Files

 © 2008 OCS, Inc. 22 OCS-DIT OCS-DIT – Importing Multiple OASIS Files

 © 2008 OCS, Inc. 23 OCS-DIT OCS-DIT – Import Multiple OASIS Files

 © 2008 OCS, Inc. 24 OCS-DIT OCS-DIT – Import Multiple OASIS Files

 © 2008 OCS, Inc. 25 OCS-DIT OCS-DIT – Import Summary Report

 © 2008 OCS, Inc. 26 OCS-DIT OCS-DIT – Report Features/Functions

 © 2008 OCS, Inc. 27 OCS-DIT

 © 2008 OCS, Inc. 28 OCS-DIT OCS-DIT – Failed OASIS Imports

 © 2008 OCS, Inc. 29 OCS-DIT OCS-DIT – Exiting the Utility −Press the Exit button to close the program

 © 2008 OCS, Inc. 30 OCS-DIT Final Thoughts The import process is important −Accomplishes collection of accurate, complete data to build the reports on the desktop −Provides the ability to gain valuable information ◘ If the data is in the database, it can be accessed to import invaluable information, guiding your organization towards successfully managing cost and quality

 © 2008 OCS, Inc. 31 OCS-DIT Final Thoughts (cont.) The import process is relatively easy −Know where your source data is located −Know where to find your import tools −Determine how often to import your data – MAKE IT A HABIT! −If the process is followed consistently, there will be less rework for you ◘ For example: Data Integrity issues at benchmark submission time (all files imported, problems resolved prior to sending OCS the data)

 © 2008 OCS, Inc. 32 Resources OCS Websitewww.ocsys.com OCS e-Learning Networkhttp://marketing.ocsys.com/e-learning.asp ◘ Anytime! Anywhere! ◘ Self-Paced −On-line trainings ◘ Recorded ◘ WebEx presentations −Access Training Calendarhttp://marketing.ocsys.com/training_calendar.asp ◘ Group WebEx Presentations OCS eDGE (electronic Discussion Group & Education) −

 © 2008 OCS, Inc. 33 Additional Resources OCS Client Services −Call TECH (8324) − −Live Chat The OCS-Website: −Additional training courses and educational seminars −Important information −Software updates

 © 2008 OCS, Inc. 34 Speaker Information Sue Blockberger-Miller RN BSN OCS Director of Education Leslie Knudsen-Wells, RN BS Performance Improvement Educator For More Information