ISO 14001 4.4.4 DOCUMENTATION. ISO 14001 Environmental Management Systems2 Lesson Learning Goals At the end of this lesson you should be able to:  Name.

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Presentation transcript:

ISO DOCUMENTATION

ISO Environmental Management Systems2 Lesson Learning Goals At the end of this lesson you should be able to:  Name the different levels and types of documentation in ISO  In small groups, summarize the purpose of each of the 17 elements of the Standard

ISO Environmental Management Systems3 What ISO EMS Documentation says: The organization shall establish and maintain information in paper or electronic form to: (a) describe the core elements of the management system; (b) provide direction to related documentation.

ISO Environmental Management Systems4 EMS Documentation Levels  Policies: High level documents that state the organization’s commitments  Management System Procedures: Describe the core elements of the EMS, how they function and who is responsible for each  Standard Operating Procedures: Organization or department operating procedures  Work Instructions: Details of how to carry out specific tasks

ISO Environmental Management Systems5 ISO in Brief 4.2ENVIRONMENTAL POLICY: Proclaims organization’s commitments to environmental management 4.3PLANNING 4.3.1Environmental Aspects: Assessment of which operations may impact the environment, and identification of the activities, products, or services with significant impacts Legal and Other Requirements: Finding and maintaining an inventory of all relevant legislation concerning the environment, and any voluntary environmental commitments

ISO Environmental Management Systems6 ISO in Brief (Cont’d) Environmental Objectives and Targets: Goals for improvement set by the organization Environmental Management Program(s): Action plans and schedules for achieving environmental objectives and targets 4.4IMPLEMENTATION AND OPERATION 4.4.1Structure and Responsibility: Roles, responsibilities, and authority for planning and implementing the EMS, including those for the Environmental Management Representative

ISO Environmental Management Systems7 ISO in Brief (Cont’d) Training, Awareness and Competence: Identifying training needs, implementing training, and assuring competence in the EMS Communication: Internal and external communications on the EMS EMS Documentation: Overall description of the environmental management system Document Control: Ensuring EMS documents are properly developed, authorized, and retained, up-to-date, secure, available where/when needed

ISO Environmental Management Systems8 ISO in Brief (Cont’d) Operational Control: Process control technology used to prevent pollution; documented procedures developed to control key operations; suppliers and contractors included in the EMS Emergency Preparedness and Response: Potential environmental emergencies are identified, response plans made and tested 4.5 CHECKING AND CORRECTIVE ACTION Monitoring and Measurement: Monitoring programmes track environmental performance; instruments properly calibrated; regulatory compliance routinely evaluated

ISO Environmental Management Systems9 ISO in Brief (Cont’d) Non-conformance, Corrective and Preventive Action: When non- conformances occur in the EMS, corrective and preventive actions are prompt, and are appropriate to the magnitude of actual or potential environmental impacts Records: As with other documents, records are up-to-date, secure, available where and when needed, and retained for a specified time EMS Audit: Audits done regularly to assess whether the EMS conforms with ISO MANAGEMENT REVIEW: Top management periodically assesses the suitability, adequacy, and effectiveness of the EMS

ISO Environmental Management Systems10 Concluding Thoughts Important points to remember are:  Management system procedures are second level procedures that describe the core elements of ISO  ISO has 17 elements in five sections: policy, planning, implementation and operation, checking and corrective action, and management review  Each element is interdependent with the other 16 elements; all are essential to an effective EMS