EIS Progress Report Steering Committee Meeting December 3, 2008 11/29/20151.

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Presentation transcript:

EIS Progress Report Steering Committee Meeting December 3, /29/20151

Major Milestones Achieved September - October 2008 Planned milestonesResults Acquisition of EIS hardware Board approved the purchase 7/7/2008.  Purchase Order issued 7/31/2008.  Equipment arrived the week of 9/15/2008.  Acquisition of EIS implementation services Completed the selection process 6/4/2008.  Submitted for Board approval 9/8/2008  Hardware and software installed Technical Architecture Document 9/15/08  Banner Pre-install validation 9/22/08  Banner Seed Install 9/29/08  System status verified by SunGard 10/26/08  11/29/20152

Major Milestones Achieved November 2008 Planned MilestonesResults Identity Management planning Single sign on study and recommendation 11/5/08.  Deployment strategy 11/5/08.  Luminis Portal platform install Portal hardware operational 11/7/08.  Finance Business Process Analysis Business process analysis of the old and new 11/11/08.  Change strategy recommendation 11/11/08.  HR Training Kick Off Training of HR users on Banner system. 11/11/08.  Luminis Parallel Deployment Fault tolerant architecture installed 11/14/08  Luminis Content Planning session Town Hall Meeting (Foothill / De Anza) Deployment recommendation of Luminis portal content 11/18/08  11/29/20153

Major Events Ahead December 2008 Planned activitiesDates Expected results Student Business process Analysis12/1/08 Business process analysis between the old and new Change strategy recommendation Finance Technical training12/1/08 ETS internal technical team training Maintenance of Finance module HR Training12/8/08 HR Foundation basic training Employment administration Financial Aid Business Process Analysis12/8/08 Business process analysis between the old and new Change recommendation Report Strategy –ODS (Operational Data Store) planning call 12/15/08 Planning the installation of ODS reporting environment in January 2009 Introduction to team leads of ODS Purchasing training12/15/08 Purchasing training on Banner purchasing module Oracle training12/15/08 ETS technical team training Disaster Recovery RFP12/16/ /11– Invitation to Bid release 12/16 – Bid response deadline 11/29/20154

Major Events Ahead January 2009 Planned activitiesDates Expected results Oracle training 1/12/09 Oracle database access language training ETS technical team Acquire capability to write query language Student Implementation Planning 1/19/09 Student module implementation planning Project team task layout and planning Luminis Data Integration 1/19/09 Lumins core Banner module data integration HR training 1/26/09 Benefits, deductions, tax administration training Understanding of functionalities of Banner HR module Luminis Organizational Planning 1/26/09 Luminis deployment role and task assignments Roll out task plan for Luminis module Data Warehouse installation TBD Installation of Banner ODS and Enterprise Data Warehouse. Disaster Recovery Board agenda 1/20/09 Outcome of the selection of DR RFP 11/29/20155

Project Progression Chart 11/29/20156

Project budget Current budget vs expenditure as of 11/30/2008 Project ItemBudget amountExpenditureBalance Banner/Oracle Implementation 3 years 6.6M6.3M+0.3M EIS Hardware1.0M1.1M-0.1M Backfill1.7M0 Start up cost year 2/31.3M0 Project Contingency1.2M0 Total11.8M7.4M4.4M 11/29/20157

SunGard project implementation hours As of 11/30/2008 TaskHours usedHours planned% of total completed Project Management / 4,400*89 / 18.6 Review and validate proposed environment Banner Installation HR consulting92.51, Finance consulting36.01, Luminis Business Process Analysis Other tasks492.09, Total hours2, , Implementation consulting hours for 3 years based on Sungard RFP 1152 proposed hours * 1 st year allocated hours / three years total hours 11/29/20158

Questions 11/29/20159