Word Processing Basics How to Create, Edit, and Print a Microsoft Word document

Review: File Management Part 2: Formatting Text Part 3: Tools Contents Introduction Part 1: Keyboard Basics Review: File Management Part 2: Formatting Text Part 3: Tools

What Are Word Processors? Why use Word Processors? Introduction What Are Word Processors? Why use Word Processors? Drafts Layout Colour Images Flexibility

Kinds of Word Processors WordPad Corel WordPerfect Microsoft Word

Practice Moving Your Cursor Part 1: Keyboard Basics Tab Caps Lock Backspace Keyboard Exercise Practice Moving Your Cursor Shift Space Bar Enter / Return Arrow Keys

Keyboard Basics Review Arrow Keys Space Bar Tab Enter/Return Shift Caps Lock Backspace

Review: File Management Three Ways to Open a File Double Click on the Desktop Icon OR Find “Microsoft Word” on the Start Menu OR Double Click on a Word file

Title Bar Menu Bar Toolbars Buttons Document: Write Here Find the cursor (the flashing vertical line). Your text will appear here when you type. Document: Write Here

Part 2: Formatting Your Document Moving Text: Highlighting Cutting & Pasting / Dragging & Dropping The Clipboard Page Setup Font Undo - Redo

Moving Text: Highlighting Click and Hold Drag Lift

Moving Text: Cut and Paste Highlight the Text Go to the Edit Menu Choose “Cut” OR ctrl+x Paste: Move your cursor to where you want to put the text. Choose “Paste” OR ctrl+v

The Clipboard can hold up to 24 items Cut or copied text goes to the Clipboard and stays there so that you can use it and reuse it It is a way of moving text from one application to another. The Clipboard can hold up to 24 items If you copy a 25th item, the first item in the Clipboard is deleted

Under the File Menu, click on Page Setup. You can change margins, page orientation and paper size.

Font You can change the font type and size by using the Format menu and clicking on Font … … or you can use the shortcuts in the Format toolbar

Did you make a mistake? Don’t panic! Undo/Redo Did you make a mistake? Don’t panic!

Undo & Repeat

When you are saving your file for the first time OR Saving a File Save vs. Save As Use Save As When you are saving your file for the first time OR When your are saving your file to a new place OR When you are saving your file under a new name Use Save When you have made a change to your document OR CTRL+S Remember: Save your file OFTEN !

Saving a File

Save your work!!

Part 3: Tools – Spell Checker Finds (potential) spelling errors in your document Compares each word against the words in the built-in dictionaries Highlights a word if it can’t find a match May highlight words that are actually spelled correctly because they are not in the built-in dictionary Cannot identify a misspelled word if it correctly spells another word E.g., from vs. form; there vs. their

Part 3: Tools – Spell Checker To check your file for spelling mistakes Go to the beginning of your document Click the Spell Checker button in the toolbar The Spelling & Grammar Window will appear if Word encounters a spelling problem

Part 3: Tools – Spell Checker To add a word to the dictionary Right-click the highlighted word Click “Add to Dictionary”

Part 3: Tools - Printing Print Preview Printing

Shows you what your file will look like on the printed page Part 3: Tools - Printing Shows you what your file will look like on the printed page Saves time and money Process: Go to the File menu Click Print Preview (See handout, p. 3) One of the great things about Word is that it gives you the option to preview what your document will look like when you print it. You can look at this preview and if it doesn’t look how you want it to, you can make changes before printing. This saves both time and paper. It’s like building a model of a house before building the house itself. You can see if there are any problems before putting the money into the final version. To see the print preview, go to the File menu and left click on “Print Preview.” 24

Part 3: Tools - Printing Close

Part 3: Tools - Printing Close

Part 3: Tools - Printing

Printing a Selection Highlight the text you want to print Choose “Print” from the File menu Click on the circle beside Selection Click “OK”

Final Exercise: Print Your Letter Part 3: Tools - Printing Final Exercise: Print Your Letter Print Preview Do you like the formatting? Print How many pages do you want to print? Do you want to print the entire file or just a selection?