1 Construction Assessment Hearing May 23, 2001 Shawnee Middle School Cafeteria

2 Overview of Tonight’s Meeting: I. Review the objective of tonight’s meeting. II. Review the history of the project. III. Review the proposed sewer layout. IV. Review the statutory procedures. V. Review the project cost and financing. VI. Review the tentative schedule. VII. Questions and answers.

3 A. This meeting will provide for public participation on the consideration of the construction assessments for the Oakview Subdivision Area. This project consists of providing sanitary sewer service to the Oakview Subdivision Area, Zurmehly Road, Wapak Road, and Nancy Sue Drive. Discussion items will include cost of sewer lines and locations, tentative cost for construction and schedules. I. Meeting Objective

4 II. Project History April, 1999Allen County Health Department completes evaluations of 13 on lot home systems. April 27, 1999Water test samples were collected from ditches. June 10, 1999Second set of water test samples were collected from ditches. Testing TableTesting Table August, 1999Letters were mailed by Allen County Health Department to homeowners of the Oakview Subdivision explaining pollution problem in the ditches. November 17, 1999 Ohio Environmental Protection Agency (OEPA) contacted the Board of County Commissioners and informed the board to submit a Permit To Install (PTI) within six month outlining the sewerage improvements necessary to alleviate the pollution problem in the Oakview Subdivision.

5 II. Project History (continued) December 7, 1999 Informational Meeting is held to explain the details of the project. December 15, 2000 OEPA issued Draft Orders to sewer the project area. Consent OrdersConsent Orders February 24, 2000 Detailed Planning Hearing was held to discuss and explain the project. May 23, 2001 Construction Assessment Hearing.

6 Proposed Party Boundary Proposed Sewer Proposed Pump Station Site III. Proposed Oakview Subdivision Sewer Layout Proposed Force Main Existing Pump Station Site

7 IV. Proposed Sewer Layout (Cont.) Zurmehly Rd. 15” Sanitary Sewer 12” Sanitary Sewer N Amanda Lakes #3 Subdivision Existing Pump Station Zurmehly Rd.

8 12” Sanitary Sewer IV. Proposed Sewer Layout (Cont.) Zurmehly Rd. N S.R. 501 Zurmehly Rd.

9 12” Sanitary Sewer IV. Proposed Sewer Layout (Cont.) Nancy Sue Dr. 8” Sanitary Sewer N Nancy Sue Drive Zurmehly Rd.

10 12” Sanitary Sewer IV. Proposed Sewer Layout (Cont.) S.R ” Force Main N S.R. 501

11 IV. Proposed Sewer Layout (Cont.) Fort Amanda Rd. 8” Sanitary Sewer N Fort Amanda Rd. Wayside Drive Forest Drive Fairgreen Drive

12 IV. Proposed Sewer Layout (Cont.) Fairgreen Dr. 8” Sanitary Sewer N Fairgreen Drive Ft. Amand Rd.

13 IV. Proposed Sewer Layout (Cont.) Fairgreen Dr. 8” Sanitary Sewer N Fairgreen Drive Maple Dr.

14 IV. Proposed Sewer Layout (Cont.) Forest Dr. 8” Sanitary Sewer N Forest Drive Parkway St. Ft. Amanda Rd.

15 8” Sanitary Sewer Lift Station 4” Force Main IV. Proposed Sewer Layout (Cont.) Forest Dr. N Forest Drive Maple Dr.

16 8” Sanitary Sewer IV. Proposed Sewer Layout (Cont.) Wayside Drive N Wayside Drive Parkway St. Ft. Amanda Rd.

17 8” Sanitary Sewer IV. Proposed Sewer Layout (Cont.) Parkway St. N Parkway Street Wayside Dr. Forest Dr.

18 IV. Proposed Sewer Layout (Cont.) Maple Drive 8” Sanitary Sewer N Maple Drive Fairgreen Dr. Forest Dr.

19 IV. Proposed Sewer Layout (Cont.) Forest Drive 8” Sanitary Sewer N Forest Drive

20 IV. Proposed Sewer Layout (Cont.) Force Main Location 4” Force Main 8” Sanitary Sewer Lift Station 12” Sanitary Sewer N S.R. 501 Forest Dr.

21 V. Statutory Procedure A.Conduct Detailed Planning Assessment (DPA) Hearing. B. Legislation approving DPA. C.Complete construction plans. D.Finalize DPA costs, and mail billings to property owners. E.Conduct a Construction Assessment Hearing. F.Five day wait for written objections. G. Respond to all written objections. H.Ten day wait for filing of all appeals to Probate Court. I.Settle all appeals. K.Complete construction of the project. L.Finalize cost of construction and mail billings to property owners. M.Notify property owners to connect to project. N.Certify assessments to the tax duplicate of the property owners. J.Proceed to the construction of the project.

22 1.Estimated Detailed Planning Assessment (DPA) DPA – 5 year Assessment with interest: EstimatedFinal Engineering$71,400.00$69, Soils 8,100.00$ 9, Miscellaneous Expense 3,975.00$ 0.00 Advertising 1,000.00$ Note Interest 5,400.00$ 7, Total DPA Cost $89,875.00$86, Estimated DPA = $89,875.00/136 households = $ Final DPA to be billed to each property owner: $86, / 137 households = $ Note ~ Assessment may be paid in cash or placed on taxes for five years with interest. VI. Cost to Property Owners and Financing

23 2.Estimated Construction Assessment (CA) CA – 20 year Assessment with interest: Engineering (Administrative, Bidding, and Soils)$120, Construction $1,145, Legal $10, Note & Bond Issuance Fees $10, Advertising $1, Permits $10, Interest on Notes $90, Easement Acquisition $5, Contingency$110, Total $1,501, Total Estimated CA Principal Estimated CA: CA = $1,501, / 137 households = $10, Note ~ Assessment may be paid in cash or placed on taxes for twenty years with interest. Cost to Property Owners and Financing (cont.)

24 3.Miscellaneous Non-Assessed Cost to Property Owners a.)Abandonment of existing private sewage system/tank and installation of sanitary sewer lateral to the project. Approximate cost - $ to $1, b.)Once a property has connected to the project he or she will receive a quarterly sewer bill to pay for operation, maintenance and future major capital expenditures for the sewer district. The Breakdown of the County Sewer Billing is as follows: Cost to Property Owners and Financing (cont.) Month’s BilledBilling DateDue DateCost Jan-Feb-MarMayJune$75.00 Apr-May-JuneAugSept$75.00 July-Aug-SeptNovDec$75.00 Oct-Nov-DecFebMarch$75.00

25 Cost to Property Owners and Financing (cont.) 4.Project Financing: Half Year Additional Tax Payments: Construction Project Cost = $1,501, $525,000 funded by 0% Issue 2, 20 year loan $976,000 funded by 5%, 20 year General Obligation Bonds Additional Half Year Tax Payment without 0% Issue 2 Loan = $440 per half year. Additional Half Year Tax Payment with 0% Issue 2 Loan = $380 per half year. Total Estimated Annual Cost = Amortized CA + Annualized Sewer Billing = $ $ = $1, per year or $88.33 per month

26 VI. Tentative Schedule Informational Meeting12/17/1999 DPA Hearing2/24/2000 CA Hearing5/23/2001 Begin Construction8/15/2001 Complete Construction2/15/2002 Assessment Billing4/15/2002 Tax Certification10/1/2002

27 Intermission Before beginning the question and answer portion of the program, we would like to take a 5 minute intermission to allow everyone to use the restrooms, stretch, or leave if you have no questions or concerns pertaining to the project. Thank you.

28 VII. Questions & Answers Note: Please State Your Name and Address, for the record, before asking your question.