Orcutt Union School District Board of Education Presentation FCMAT Technology Review February Steven Jorgensen, Christine Statton Peter VanBuskirk, Rich Fagan Team A8

Orcutt Union School District Location - Orcutt & Santa Maria CA Location - Orcutt & Santa Maria CA Schools Schools 6 Elementary 6 Elementary 2 Junior High Schools 2 Junior High Schools Enrollment - 4,800 Students Enrollment - 4,800 Students Challenges Challenges Declining Enrollment Declining Enrollment High Cost of Living High Cost of Living Restricted New Home Starts Restricted New Home Starts

Orcutt Union School District Technology Department & Staff History Technology Department & Staff History Prior to 9/99 – department lead by 0.5 FTE Technology Coordinator (0.5 FTE Principal) Prior to 9/99 – department lead by 0.5 FTE Technology Coordinator (0.5 FTE Principal) 9/99 Full Time Management Position Created Director of Educational Technology 9/99 Full Time Management Position Created Director of Educational Technology 1/00 Certificated Teacher Assigned as Interim Director 1/00 Certificated Teacher Assigned as Interim Director 5/00 Interim Director is Made Permanent 5/00 Interim Director is Made Permanent Network Analyst Separates and is Not Replaced Network Analyst Separates and is Not Replaced

FCMAT Technology Review Leadership & Communication The primary Leadership improvements are: Director of Technology and Technology Department assigned to Assistant Superintendent of Business. Director of Technology and Technology Department assigned to Assistant Superintendent of Business. Create a Technology Steering Committee to establish the goals and direct the activities of the Technology Department. Create a Technology Steering Committee to establish the goals and direct the activities of the Technology Department. Technology Steering Committee will create district Technology Plan. Technology Steering Committee will create district Technology Plan.

FCMAT Technology Review Leadership & Communication The primary Communication improvements are: Work with Director and Technology staff to improve internal communications Work with Director and Technology staff to improve internal communications Director will attend and report on technology at management meetings Director will attend and report on technology at management meetings Technology staff will partner with any departments/users on technology projects Technology staff will partner with any departments/users on technology projects Establish checklist for Sysop communications Establish checklist for Sysop communications

FCMAT Technology Review Staffing & Organization Restructure the work calendar for the Director of Technology Services from a 10-month position to a 12-month position Restructure the work calendar for the Director of Technology Services from a 10-month position to a 12-month position Establish a list of district-wide mission critical applications for reference when needing to utilize the entire technology staff to address an issue Establish a list of district-wide mission critical applications for reference when needing to utilize the entire technology staff to address an issue Establish a rotation work schedule for technicians Establish a rotation work schedule for technicians

FCMAT Technology Review Staffing & Organization (Cont.) Eliminate two computer specialist positions Eliminate two computer specialist positions Leave Network Systems Specialist position vacant Leave Network Systems Specialist position vacant Re-evaluate staffing needs in November, 2009 Re-evaluate staffing needs in November, 2009

FCMAT Technology Review Systems A primary goal for systems improvement is to increase compatibility among all systems Implement new web-based student information system Implement new web-based student information system Implement a complete overhaul to the district’s network system Implement a complete overhaul to the district’s network system Identify County financial system modules that can be implemented and accessed via the internet Identify County financial system modules that can be implemented and accessed via the internet Implement a web-based technology service request system. Implement a web-based technology service request system.

FCMAT Technology Review Systems The new SIS will be the largest undertaking. A stakeholders research group will prepare the RFP, analyze and evaluate, and choose a new system for full implementation by Aug 15, 2010 The new SIS will be the largest undertaking. A stakeholders research group will prepare the RFP, analyze and evaluate, and choose a new system for full implementation by Aug 15, 2010 The new system will allow for greater usage of all modules, heightened security settings, and greater system compatibility The new system will allow for greater usage of all modules, heightened security settings, and greater system compatibility Improving district usage of the County financial system will allow for more efficient systems Improving district usage of the County financial system will allow for more efficient systems On-line requisitions, purchase orders, position control, and real-time budget reports will improve efficiency. On-line requisitions, purchase orders, position control, and real-time budget reports will improve efficiency.

FCMAT Technology Review Network Review All System Access Control Lists (ACL’s) Review All System Access Control Lists (ACL’s) “Deny” Statements to prevent hostile attacks “Deny” Statements to prevent hostile attacks Virtual Terminal Interfaces Virtual Terminal Interfaces Use Simple Network Management Protocol (SNMP) Use Simple Network Management Protocol (SNMP) Restrict telnet access to network devices Restrict telnet access to network devices

FCMAT Technology Review Network Purchase TACACS+ software Purchase TACACS+ software Verification of login authentication on all ports Verification of login authentication on all ports Provides control and configuration of network devices Provides control and configuration of network devices Purchase syslog software Purchase syslog software Permanent off-device log Permanent off-device log Central device logging and archiving for legal documentation Central device logging and archiving for legal documentation

Orcutt Union School District QUESTIONS?