Microsoft Office Excel Sorting Filters Formulas Terry Stewart Sue LaPlaunt

Basic Sorting: Allows you to change or customize the order of your spreadsheet data. Sort data by: Alphabetical Order Numerical Order Date or Time

Sort By Alphabetical Order: 1.Select a cell in the column you want to sort. (Last Name) 2.Select the Data tab and select Sort and Filter group. 3.Click ascending (sort A-Z) or descending (sort Z-A). 4.Data in spreadsheet organized alphabetically.

Sort By Numerical Order: 1.Select a cell in the column you want to sort. 2.Select the Data tab. 3.Click the ascending command to Sort Smallest to Largest, or descending command to Sort Largest to Smallest. 4.Data in spreadsheet organized numerically.

Sort By Data or Time: 1.Select a cell in the column you want to sort. 2.Select the Data tab. 3.Click the ascending command to Sort Oldest to Newest, or descending command to Sort Newest to Oldest. 4.Data in spreadsheet organized by date or time.

Custom Sorting: Used to identify your own sorting order (i.e., t-shirt from smallest to largest). 1.Select the Data tab, click the Sort command. The Sort dialog box opens. 2.Select the column you want to Sort by. Use the drop-down arrow in the Column field. (i.e., t-shirt size) 3.Select the Values in the Sort On field. 4.In the Order field, choose Custom List … 5.Select New List and enter how you want the data sorted in the List Entries box. (i.e., Small, Medium, Large, X-Large). Click OK. 6.Data in spreadsheet organized.

Filter Data: Filters are used to narrow down data in a worksheet and hide parts of it from view. Filtering only displays the data you want to see. 1.Start with a worksheet that identifies each column using a header row. 2.Select the Data tab and select the Filter command. 3.Drop-down arrows appear in the header of each column. 4.Click the drop-down arrow. (i.e., Type column) 5.Filter menu appears. 6.Uncheck the box next to the data you don’t want to view. (i.e., uncheck Select All) 7.Check the boxes next to the data you want to view. (i.e., Laptop) 8.Click OK. Now only laptops appear in list.

To Clear a Filter: 1.Click the drop-down arrow in the column you want to clear the filter. 2.Choose Clear Filter From … from menu or uncheck the selected boxes. 3.The filter will be cleared from the column. 4.Data hidden will be displayed.

Create Formula using the Point and Click Method: 1.Select the cell where the answer will appear (B25). 2.Type the equal sign (=). 3.Click on the first cell to be included in the formula (A24). 4.Type the operator needed (*). 5.Click on the next cell in the formula (B24). Press enter for the value.

Complex Formulas Using the Order of Operations: 1.Click on the cell where you want the formula result to appear (G24). 2.Type the equal sign (=). 3.Type an open parenthesis, then click on the cell that contains the first value you want in the formula (D4). 4.Type the first mathematical operator (the addition sign, +). 5.Click on the cell that contains the second value you want in the formula (E4), and then type a closed parenthesis. 6.Type the next mathematical operator (the multiplication sign, *). 7.Type the next value in the formula (F4). 8.Press Enter for the value.

Relative Reference: Used when you are repeating the same kind of calculation across multiple rows or columns. Create and Copy Formula Using Relative References: 1.Select the first cell where you want to enter the formula (C32). 2.Enter the formula to calculate the value you want (C30+C31). Press Enter for the value. 3.Select the cell you want to copy (C32)and click on the Copy command from the Home tab. 4.Select the cells where you want to paste the formula and click on the Paste command from the Home tab. (Or, drag the fill handle to fill cells.) 5.Formula is copied to the selected cells as a relative reference (C32=C30+C31, D32=D30+D31, E32=E30+E31, etc.) and the values are calculated.

Group Tasks- Group 2- Determine amount of each size and color shirt to order First sort by color Second sort by size Use filters for color and size to see the difference Total the number of T-shirts for each color and size Group 1- Determine which homeroom sold the most T-shirts Sort spreadsheet first by homeroom Add the total T-shirts for each homeroom Group 3- Calculate Profit earned by the fundraiser Calculate sales tax and total cost of T-shirts Calculate difference between sales price and cost Determine Profit *** Use Excel file in class Wiki

Coming Up Tomorrow: We will determine the most popular T-shirt color ordered.