Chapter 6

Uses of Word Processing Word-processing programs can be used to create almost any kind of printed document, such as letters, reports, and brochures.

Opening a Document for Editing  Editing can take place at any time after you have created the document. To do so, you need to open the file you created so you can work on it again.

Uses of Word Processing  They can also be used to create calendars, return-address labels, and labels for homemade CDs. It is no surprise that word- processing software is the application that people use more than any other application

 Which of the following is not a function of a word-processing program?  A.writing  B.editing  C.scanning  D.printing

 Which type of software do people use most often?  A.spreadsheet  B.word processor  C.graphics  D.database

 This means using the mouse or keyboard to move through a document.  A.editing  B.formatting  C.scrolling  D.printing

 When you type a document in a word- processing program, how many blank space(s) should you insert between sentences?  A.1  B.2  C.3  D.4

 In this typing mode, as you type new characters, they replace any characters in front of them.  A.insert mode  B.overtype mode  C.delete mode  D.backspace mode

Opening a Document for Editing  You can use a word-processing program’s Open command to open a file, or you can use a file management program to find files on a disk. In Windows, file names have extensions, such as.txt,.rtf,.doc, or.wpd, although these extensions may be hidden from view. On a Macintosh computer, documents are simply listed by file name.

Opening a Document for Editing  Word-processing programs make editing easy. You can add words simply by typing them. You can delete characters by pressing the Delete or Backspace keys. Powerful features in these programs help you do even more.

Selecting Text  Usually, people edit more than one character at a time. The select text feature lets you highlight anything from a word to a whole document. Then you can delete it, move it, copy it, or change its formatting. 

Selecting Text  To select text, simply click and drag the mouse over the text you want. Most programs also let you select text using the keyboard. You hold down the Shift key while you use the arrow keys and other keys to select the text. Selected text is highlighted on the screen; that is, it appears with a different background color.

Working With a Word- Processing Document  When you open a word processing program, a new, blank document is created. It looks like a blank piece of paper on the screen. The program is ready for you to start writing. You can create another new document at any time by clicking the Office button, clicking the New command, selecting Blank Document, and clicking the Create button. In most word processing programs, you can also create a new document by pressing Ctrl+N (hold the Ctrl key and press N).

Working With a Word- Processing Document  Every time you create a new document, you need to save it. Click the Save button on the Quick Access toolbar. When the Save As dialog box opens, name your document.

Working With a Word- Processing Document  Insertion Point The insertion point shows where the text you type will appear. It moves as you type.

Working With a Word- Processing Document  Scrolling As you write, you might want to reread or change something you wrote earlier. That is made easy by scrolling—using the mouse or keyboard to move through the document.

Basic Features  Most word-processing programs have four basic features. They help you write, edit, and save your work.

Basic Features  With word wrap, the program automatically starts a new line, or “wraps” the text, when the current line is full. If you wish, you can force text onto a new line by pressing Enter.  When a page is full, the pagination feature automatically starts a new page. You can also force a new page by inserting a special character, called a page break.  The AutoCorrect feature fixes common spelling mistakes as they are typed. You can turn off this feature or modify it to accept unusual words that you often use.  The AutoRecover or autosave feature protects you from losing work. It does so by automatically saving a document as often as you want. If the computer shuts down accidentally, you can retrieve the most recently saved version. 

Standards for Word- Processing Documents  As you write, keep in mind three standards of style to make your work look professional.

Standards for Word- Processing Documents  Two standards are met automatically by many programs. They change two hyphens (- -) to an em dash (—). They also convert quotation marks to curly quotation marks, or “smart quotes.”

Standards for Word- Processing Documents ..