Indiana University Foundation Policies & Procedures Sheila Decker, Executive Director, Administration CATS Meeting September 22, 2004.

Slides:

Advertisements

Similar presentations

Bloomfield School District PURCHASING CARD PROGRAM

Advertisements

Documentation, Cash & In-Kind Match. Session Objectives Gather information on proper documentation Allowable, allocable & reasonable costs Gain knowledge.

DARTMOUTH COLLEGE Restricted Funds Management. 2 AGENDA  Introduction and Overview  What are Restricted Funds?  Why is it important that we properly.

Foundations of Real Estate Management BOMA International ® Module 2: The Well-Versed Real Estate Manager Accounting and Reporting ®

Updated February Endowment Accounting Growing Our Future.

Gifts & Endowments. Grants A grant is a type of financial assistance awarded to an organization for the conduct of research or other program as specified.

PCard Program Roles and Responsibilities Review Karen Brookbanks, C.P.M., CPPB.

Budget Office June Participants Understanding Of:  Endowment Definition  Types of Endowment Funds  Terms and Definitions  Income Cost Center.

CHAPTER 8 INTERNAL CONTROL AND CASH After studying this chapter, you should be able to: 1 Define internal control. 2 Identify the principles of internal.

Financial Controls Presentation to the Evanston Public Library Board June 19, 2013.

Disbursement Process for Foundation Spendable Funds.

Endowment Consolidated Report A very useful tool in monitoring the overall status of your Endowments.

Title Page Rozzie Gerstman May 15, Overview of Presentation.

Financial Responsibility Catherine Oakes, CPA SCTE Headquarters SVP, Operations Tim Funk Comcast Communications Great Lakes Chapter.

Financial Responsibility Catherine Oakes, CPA SCTE SVP, Operations.

Cash and Financial Investments. McGraw-Hill/Irwin © 2004 The McGraw-Hill Companies, Inc., All Rights Reserved Internal Control Over --Cash Receipts.

Fund Accounting Jim Corkill Accounting Services & Controls November 2011.

An Educational Computer Based Training Program CBTCBT.

Research Gift vs. Grant Nadia Wong COI Administrator Office of Research Lauren Greenstein Manager, Gift Administration Gift Administration.

(Host Club) CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING THE ROTARY FOUNDATION.

Introduction to FAI.  Who is Foundations Accounting & Investments (FAI)?  How is a foundation different from “the University”?  Types of revenue received.

Audio is available via internet. Please be sure your… speakers are attached and turned on and your volume is up.

Controller’s Division February Purchase Orders are processed by Supply Chain (Purchasing). Purchase Order Check Request P-card Check Requests are.

2013 Florida State University Research Foundation Florida State University Research Foundation.

Associated Student Body Training Presented by Finance Division.

Your Agency’s Fiscal Health and Controls. What are the objectives of Internal Controls? To prevent loss or theft of assets To minimize opportunities for.

Expenditure transfers Accounting Transactions (A)Creating New Funds and Organization (B) Changing Financial Manager.

Trust Administration December 10, Trust Information December is the peak giving month of the year Donors are increasing looking for ways to support.

“Establishing Internal Financial Controls” Presented by: Fred Thomas, Bureau Chief of Administration.

FISCAL RESPONSIBILITY IN TITLE III AND OTHER SPONSORED PROGRAMS AND GRANTS ADMINISTRATION Presented by Sharon S. Crews, M.Ac., CPA Vice President for Administrative.

Best Practices: Financial Resource Management February 2011.

FUND 320 Chartstrings Building Endowment Chartstrings.

Administrators Academy What you need to know... Accounts Payable & Student Activity Presented by: Stephanie De Los Santos, Accounting Coordinator August.

INTERNAL CONTROL AND CASH Quiz on Thursday Nov 13 CHAPTER 7.

2011 Florida State University Research Foundation Florida State University Research Foundation.

UTF Disbursement Policy Posted on UT policies website for comments Posted on UT policies website for comments Not new practices Not new practices Draft.

FISCAL OFFICER Financial Policy I-1 Role of Fiscal Officer, Account Manager, and Account Supervisor.

Automated Statement of Accounts Project and Operational Guideline March 2011.

U.S. DEPARTMENT OF LABOR EMPLOYMENT AND TRAINING ADMINISTRATION ARRA GREEN JOB AND HEALTH CARE / EMERGING INDUSTRIES NEW GRANTEE POST AWARD FORUM JUNE.

Effective Scholarship Administration- Are You On The Right Track? Judy Florian Macomb Community College January 31, 2011.

© 2008 California State University, Fullerton MANAGING NON-STATE FUNDS Cal State Fullerton Philanthropic Foundation (CSFPF) Presented by: Cheryl Perreira.

Endowment Reporting Finance Director Presentation April 17, 2012 Presented by: Jennifer Hinkle with Renee Fitzmorris.

Account & Gift Administration CATS November 2007 Sheila N. Decker Executive Director, Administration.

Managing Chapter Funds Brent Woods, Esq., CAE, SPHR NIGP Executive Director for Business Operations and Finance.

Endowment Module Norm Peacock, Assistant Director ITS Indiana University Foundation Mary Wheeler, Kuali Project Specialist Cornell University.

Fund Accounting Jim Corkill Business & Financial Services November 2014.

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 1 A. The Purpose of This Policy This policy describes our accounts- payable procedures for processing.

Cash Reconciliations and Cash Handling WASBO Accounting Conference March, 2016.

Fiscal Officers Development Series February 12, 2009 John T. Keith, Assistant Vice President, Office of Gift Planning Sheila N. Decker, Assistant Vice.

Experience perspective // CPAs & ADVISORS CLUB FINANCIAL MANAGEMENT BEST PRACTICES Presented by Rick Wittgren, CPA, partner.

PTA Treasurer Ensure the unit’s financial records are audited according to the bylaws before assuming his or her duties; Ensure the filing of the unit’s.

1 Fund AccountingNovember 17, 2015 Fund Accounting Jim Corkill | Controller Business and Financial Services Controller’s Office.

Cash Management Policy

Financial Management-The Accounting System

General Accounting Donations

PROC Foundation, Inc. “Don’t Dream It, Drive It”

The Treasurer’s Workshop

IUP Travel Card Training

GIFT DEPOSITS To Report a Cash Gift Received by a Department

Foundation or Sponsored Programs?

Financial Assistance and Sponsorship Payments to Outside Organizations

Cash and Financial Investments

Financial Transactions with the Stout Foundation

Fund Management 101 Presented by: Stephanie Bradford April 23, 2018.

Legal Aspects of Fund Management

Tim Stepp, Internal Audit

The University of Texas at Arlington

Legal Aspects of Fund Management

Iowa Extension Council Association Iowa 4-H Youth Development

P-Card statements will be generated when transactions have taken place and ed to cardholders monthly. Statements print budget code information for.

Presentation transcript:

Indiana University Foundation Policies & Procedures Sheila Decker, Executive Director, Administration CATS Meeting September 22, 2004

Administration Account Administration Services Account Maintenance Gift Agreements Gift Administration Deposits Recording & receipting of charitable gifts Accounts Payable Disbursements Transfers between Foundation accounts

IU vs. IUF Policies Correlation between IU and IUF policies Why is it important to consider both?

Understanding IUF accounts EXPENDABLE vs. ENDOWMENT

Understanding IUF accounts EXPENDABLE the donor has indicated that both their gift and any associated investment earnings received may be used to support the purposes of the gift. ENDOWMENT Lasting gift to the University by donor Only earnings can be spent Only donor can restrict funds into perpetuity

How can funds be used? Must adhere to donor intent Refer to Gift Agreement Understanding IUF accounts

Gift Agreement What is it? A legal document outlining how the gift will be used, responsibilities of the Foundation and school or department, as well as, a means to provide for alternate use of funds if needed. Understanding IUF accounts

Account Manager & Supervisor Responsibilities: Oversee account activity Review monthly account statements Authorize transactions Disbursements Deposits Transfers Ensure compliance with donor intent Supervisory Role

Check requests require 2 signatures (the manager and supervisor) Attach original invoices or receipts Specify business purpose of event/expense Provide scholarship recipient information Disbursements

Donor Intent Fund Types (expendable vs. endowment) 32 & 38 expendable, 37 endowment Flexibility of Gift Agreement Language Compliance Issues Signature Cards-Alternate Signers TOP 10 LIST

Web Access to Information Other Income Deposits Lockbox Dormant Accounts Donor Endowment Statements TOP 10 LIST

QUESTIONS? Notes: Account Services (Melinda & Cheryl) **** Visit the Extranet at iufbusiness.iu.edu