Reporting Updated 05/2014

Handbook References Chapter 3: Administrative Guidance – Demographic Report – Match Report – Annual Report – Deaf and Hard of Hearing Compliance Report – Evaluation – Success Stories 2

MONTHLY DEMOGRAPHIC REPORTING

Monthly Demographic Report Final monthly report is responsibility of county faculty PA may be asked to provide information in the same or a different format Very similar to national reporting form Many methods available to collect data

Direct Education vs. Indirect Education One or the other – not both Direct education = active engagement

Direct Education vs. Indirect Education Direct must have all 5: – Age – SNAP benefits participation – Gender – Race – Ethnicity If one is missing, then Indirect

Part Ia&b: Unduplicated Count by Age & Gender PEOPLE How many people did I teach? Only report 1 st time you teach the person

Part I: SNAP Recipients vs. SNAP-Ed Participant Receives SNAP benefits (food stamps) Takes FNP Classes FNP Participant

Part I: Reporting SNAP Recipients Schools – Free Lunch Percentage Collect from individuals OR Site Staff provides Sign in sheets – not allowed Rosters – OK

Part Ic: Unduplicated Count by Race & Ethnicity

Part Ic: Collecting Race & Ethnicity Data Schools – Use rosters from classroom Large group settings – intake forms or surveys – Check before they leave to be sure all info is there! – If not reported, can not be direct education Use Federal Race and Ethnicity Categories handout as reference

Example 1 Where would you report this person?

Example 1 This person selected – Hispanic for Ethnicity – One race – Black/African American

Example 2 Where would you report this person?

Example 2 This person selected – Not Hispanic for Ethnicity – Two races – Black/African American & White

Example 3 Where would you report this person?

Example 3 This person selected – Hispanic for Ethnicity – Two races – Black/African American & Asian

Part 2: Duplicated Count by Age & Gender CONTACTS Interactions How many times did you teach each person?

Reporting Unduplicated & Duplicated Counts 1 st Time – Report BOTH places 2 nd Time – Duplicated ONLY

Reporting Unduplicated & Duplicated Counts: Example October – PA teaches 30 2 nd Grade students two times – School is 40% FREE What are unduplicated (people) and duplicated (contacts) counts?

Reporting Unduplicated & Duplicated Counts: Example < 5 yrs yrs yrs. 60 yrs + Total by Ages # of SNAP recipients in FNP 12 # of all other participants in FNP 18 Total # of FNP participants 30  People (unduplicated)

Reporting Unduplicated & Duplicated Counts: Example Givens: – 30 Students – 40% Free Calculation: – SNAP Participants: 30 students X 40% = 12 – Other Participants: 30 students – 12 students = 18

Reporting Unduplicated & Duplicated Counts: Example < 5 yrs yrs yrs. 60 yrs + Total by Ages Contacts with SNAP recipients in FNP 24 Contacts with all other persons in FNP 36 Total Contacts of FNP participants 60  Contacts (duplicated)

Reporting Unduplicated & Duplicated Counts: Example Givens: – 30 Students – 2 PA contacts Calculation: – SNAP Participants: 12 students X 2 contacts = 24 – Other Participants: 18 students X 2 contacts = 36

Reporting Unduplicated & Duplicated Counts: Example November – Same classroom as October – PA teaches 30 students 3 time How many UNDUPLICATED (People)? How many DUPLICATED (Contacts)?

Reporting Unduplicated & Duplicated Counts: Example < 5 yrs yrs yrs. 60 yrs + Total by Ages # of SNAP recipients in FNP 0 # of all other participants in FNP 0 Total # of FNP participants 0  People (unduplicated)

Reporting Unduplicated & Duplicated Counts: Example Counting people reached throughout year Already included in October No need to report here unless teaching new group

Reporting Unduplicated & Duplicated Counts: Example < 5 yrs yrs yrs. 60 yrs + Total by Ages Contacts with SNAP recipients in FNP 36 Contacts with all other persons in FNP 54 Total Contacts of FNP participants 90  Contacts (duplicated)

Reporting Unduplicated & Duplicated Counts: Example Givens: – 30 Students – 3 PA contacts Calculation: – SNAP Participants: 12 students X 3 contacts = 36 – Other Participants: 18 students X 3 contacts = 54

Part 3: Demographic Data Missing Participants taught but some demographic data missing

Part 4: Duplicated Counts for Non-FNP Staff Similar calculations as for Part 2 These are contacts with non-FNP-paid staff – School Teachers – Agency Personnel – FCS Agents FNP-paid agents report in Part 2

Part 5: Lessons Taught by PA List each PA List number of each type of lesson taught

Part 6: PA Training List each PA Independent Study/Training is conducted under the direction of your Supervisor – Does not include college classes

Online Training nToEARS/ears.html nToEARS/ears.html National Training Format is different Information is the same

MATCH REPORT

Match Report Record of county-provided resources to support FNP Used by legislators to show impact of investment in UF/IFAS Examples of what PA may be asked to provide – Number of Teacher Hours – Copies made on county copier

ANNUAL REPORT

Annual Report Report is responsibility of county faculty Final summary and assessment for year PA may be asked to provide some information

DEAF AND HARD OF HEARING COMPLIANCE REPORT

Deaf and Hard of Hearing Compliance Report Monthly report is responsibility of county faculty PA must: – Inform Supervisor of ANY clients who are deaf or hard of hearing – Complete Communication Assessment – Contact Program Coordinator for assistance with completing forms correctly

EVALUATION

Evaluation Each curriculum includes different evaluation Training on evaluation will occur during curriculum training

SUCCESS STORIES

Importance of Success Stories Generate interest, excitement, and a sense that progress is possible Shows how people are changed

Getting a Good Success Story Ask the right question! Did you learn something from FNP? – Bad question - Yes/No answer What did you learn from FNP? – Bad question - Boring answer How did FNP change your life? – Great question - Exciting answer that shows how people change

Getting a Good Success Story Don’t wait to be told. Ask everyone! Allow multiple ways for people to share. – Write – Video record – Share at last class Stay in touch. Follow up to find out.

Writing a Great Success Story Tell a story Make it interesting Share how the person’s life was changed Where applicable, include how the education went beyond the individual to impact others, agencies, and communities

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