EDUID Education Unique Identification

EDUID What is EDUID PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Educational Unique Identification A nine digit unique identification number A critical base element needed to collect and report data within the State Longitudinal Data System.

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – User Manual

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – Application A system allows the lookup, verification, and assignment of unique identifiers for people in the education system in the state of Idaho apps.sde.idaho.gov/EDUID Requires Users to be registered Requires Users to have the EDUID role provisioned Authorization is granted through submitting Authorization form

EDUID – Authorization Form PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – Authorization Form

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – Authorization Form

Spaces and hyphens are not used in scoring First, Middle and Suffixes Names are Given Names. Last Names are Family Names. Specific fields are required. PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – Things to remember

General Please use the following guidelines: Use the name exactly as it appears on the legal documentation Do not add hyphens or other characters if they do not appear on the legal documentation Do not include nick names or “also known as” names in legal name fields PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Naming Guidelines

Names should come from a legal document. Examples of legal documents are: Birth Certificate Court Document Marriage Certificate State Driver’s License State Issued ID Tribal Identification Certified Degree of Indian blood (CDIB) PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Naming Guidelines

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Name Changes Examples of acceptable documents for name change include: Marriage Document Divorce Decree Certificate of Naturalization (with new name) Court order for new name change Adoption papers New Birth Certificate (post adoption) Tribal Enrollment Verification

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION EDUID – Link

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Requesting EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Verifying EDUID

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION No Match Found

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Name Examples Full NameGiven Name(s)Family Name(s) Jonathan Michael PorterJonathan MichaelPorter Rosa de los Angeles Martinez Portillo Rosa de los AngelesMartinez Portillo John Many HorsesJohnMany Horses Fatima Abdullah Al-AhmedFatimaAbdullah Al-Ahmed Harold William Henry Franklin IV Harold William Henry IVFranklin Nina Miller-JensenNinaMiller-Jensen

PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION More Examples Gender - Select the gender; Male, Female, or {Unknown}. Birth Date - Birth dates can be entered in any of several formats, as demonstrated by these examples: 5/21/1999 5/21/ (note that is not allowed) Last School Code - Enter the 4 digit state code for the last school attended by the person. If you type in part of the name or number of the school, a list of suggestions will be presented. This field is optional.

Birth Date Transposition – 9/6/2002 instead of actual birthdate 6/9/2002 First/Last Name Transposition – James Alexander as opposed to correct Alexander James Incomplete Name – Roswell Allen Josephs. Full name should be Roswell Allen Grey-Josephs Phonetic Error – Bibiana O’Hare. Should be Viviana O’Hare. Dual Phonetic Errors – Phred Head. Should be Fred Hed Nick Names – Timmy Thomas Hoolihan. Should be Timothy Thomas Hoolihan PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Common Entry Mistakes

Submitting EDUID Corrections/Updates using an FTP Client PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Submitting EDUID Corrections Naming Convention for EDUID Correction file to upload 000_staffname_ xls District Number_ Submitters Name _ Contact Phone Number.xls

Excel Information needed for EDUID Corrections PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Submitting EDUID Corrections EDUID/LastName/FirstName/MiddleName/Suffix/Gender/DateOfBirth

SDE Support Desk PROVIDED BY THE IDAHO STATE DEPARTMENT OF EDUCATION Support Information SDE IT Support Desk SDE IT Support Desk Phone: