McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Office Excel 2007 Lab 2 Charting Worksheet Data

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Objectives 1.Apply and customize themes 2.Use cell styles 3.Insert and size a graphic 4.Create a chart 5.Move, size, and format a chart 6.Change the type of chart 2-2

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Objectives 7.Create, explode, and rotate a pie chart 8.Apply patterns and color to a chart 9.Document a workbook 10.Size and align a sheet on a page 11.Add predefined headers and footers 2-3

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept Preview Graphics Theme Cell Style Chart Chart Elements Chart Object Chart Layout Chart Style Group Data Label Headers and Footers 2-4

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Improving the Appearance of the Worksheet –Inserting a Graphic –Sizing a Graphic –Modifying the Picture –Using Themes –Customizing a Theme 2-5

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Improving the Appearance of the Worksheet (cont.) –Saving a Custom Theme –Using Cell Styles –Applying Themed Cell Styles –Applying Heading and Total Cell Styles –Modifying Cell Styles –Applying a Number Cell Style 2-6

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Working with Charts –Creating a Single Data Series Chart –Selecting the Data to Chart –Selecting the Chart Type –Moving and Sizing a Chart –Applying Chart Layouts –Applying Chart Styles –Adding Chart Labels 2-7

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Working with Charts (cont.) –Changing the Chart Location –Creating a Multiple Data Series Chart –Changing the Data Source –Changing the Chart Type –Moving the Legend –Formatting Chart Elements 2-8

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Working with Charts (cont.) –Adding and Formatting Data Labels –Changing Worksheet Data Creating and Formatting a Pie Chart –Selecting the Pie Chart Data –Adding Titles and Data Labels –Exploding and Rotating the Pie –Applying Color and Texture 2-9

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Setting File Properties –Documenting a Workbook Preparing a Worksheet and Charts for Printing –Using Page Layout View –Adding Predefined Headers and Footers –Previewing the Entire Workbook –Aligning a Sheet on a Page 2-10

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Outline Key Terms FAQs Discussion Questions 2-11

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Improving the Appearance of the Worksheet Add graphics Change the theme Apply different cell styles 2-12

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 1 Non-text element or object like a drawing or a picture –Object is an item that can be sized, moved, manipulated –Pictures can be metafiles or bitmaps Clip is a single media file –Drawing objects can consist of shapes, lines, and boxes 2-13 Graphics

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Inserting a Picture 2-14

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Modifying the Picture 2-15

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 2 Predefined set of formatting choices Excel includes 20 built-in themes Theme subsets –Colors –Fonts –Effects Can create a custom theme by modifying an existing one 2-16 Theme

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Customizing a Theme 2-17

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Saving a Custom Theme Saved in the Document Themes folder Custom themes have the.thmx file extension Available to all Office applications 2-18

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Cell Styles 2-19

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 3 A defined theme-based combination of formats Can be quickly applied to a selection Allows you to apply several formats in one step Excel includes 44 predefined styles 2-20 Cell Style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Cell Styles Gallery 2-21

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Applying Heading and Total Cell Styles 2-22

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Applying a Number Cell Style 2-23

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Working with Charts 2-24

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 4 A visual representation of data Used to convey information in an easy-to- understand manner Different types available –14 standard types of graphs or charts –Excel includes professionally designed, built- in custom charts 2-25 Charts

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Basic Chart Types Area charts Bar charts Column charts Line charts Pie charts Doughnut charts Radar charts XY (scatter) charts Surface charts Bubble charts Stock charts 2-26

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Single Data Series Chart Charts are drawn using the data in a worksheet To create a new chart, select a range of data from the worksheet Excel translates the selected data into a chart 2-27

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 5 A chart consists of elements used to display worksheet data –Two dimensional chart X or category axis Y or value axis –Three dimensional chart X and Y axis Z axis – compares data within a series 2-28 Chart Elements

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Elements of a Two-Dimensional Chart 2-29

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 5 (continued) 2-30 Chart Elements

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Selecting the Data to Chart 2-31

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Selecting the Chart Type 2-32

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 6 Chart object is a graphic object that is created using charting features Can be inserted into a worksheet or a special chart sheet –Embedded charts Inserted into the worksheet Saved as part of the worksheet Can be sized and moved 2-33 Chart Object

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Moving and Sizing a Chart As objects are added, they automatically stack in layers Moving a chart –Drag the chart borders –Holding down ALT while dragging aligns chart with closest cell Sizing a chart –Resize a chart by dragging the sizing handle 2-34

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 7 Predefined set of chart elements Include –Titles –Legend –Data table –Data labels 2-35 Chart Layout

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 8 A predefined set of chart formats that can be quickly applied to a chart Based on the document theme applied 2-36 Chart Style

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Chart Styles 2-37

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding Chart Labels 2-38

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing the Chart Location Open the Chart Tools Design tab Click in the Location Group 2-39

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating a Multiple Data Series Chart Display several categories on a single chart Change data series if necessary 2-40

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing the Data Source 2-41

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing the Chart Type 2-42

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 9 Two or more objects that behave as a single object when moved or sized A chart consists of many separate objects The legend is a group object consisting of separate items 2-43 Group

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Formatting Chart Elements Enhance Chart Walls and Floor 2-44

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 10 Provides additional information about a data marker Can consist of the value of the marker, the name of the data series, a percent value, or a bubble size Types available depend on the type of chart 2-45 Data Labels

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Data Labels 2-46

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Changing Worksheet Data 2-47

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Creating and Formatting a Pie Chart 2-48

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Selecting the Pie Chart Data 2-49

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding Titles and Data Labels Add a chart title Remove legend Display data labels 2-50

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Exploding and Rotating the Pie 2-51

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Applying Patterns and Color 2-52

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Shape Styles and Borders 2-53

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Setting File Properties File properties are settings that are associated with the file Some properties are automatically generated such as … –Statistics –File creation date –Last modification date 2-54

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Document a Workbook 2-55

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Preparing the Worksheet and Charts for Printing Using Page Layout view, you can fine- tune a worksheet that contains charts by changing the following: –Page orientation –Page margins –Scaling –Alignment 2-56

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Using Page Layout View 2-57

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Concept 11 Information that appears at the top and bottom of each page –Header appears above the top margin Usually contains the file name or worksheet title –Footer appears below the bottom margin Usually contains page number and date Each worksheet in a workbook can have a different header and footer 2-58 Headers and Footers

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Adding a Predefined Header 2-59

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Previewing the Entire Workbook 2-60

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Key Terms area chart bar chart bubble chart category axis category-axis title cell style chart chart gridlines chart layout chart object chart style chart title clip art column chart data label data marker 2-61

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Key Terms data series doughnut chart drawing object embedded chart embedded object explode file properties footer gradient graphic group header keyword legend line chart margin 2-62

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Key Terms object picture pie chart placeholder plot area radar chart selection rectangle series formula sizing handle source program stack stacked-column chart stock chart surface chart theme value axis 2-63

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Key Terms value-axis title X axis XY (scatter) chart Y axis Z axis 2-64

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. FAQs 1.What are themes? 2.The graphic image I inserted in my worksheet is too big. How can I resize it? 3.What are cell styles? 4.How do I create a chart? 5.I'm not sure I understand the X axis and the Y axis. Please explain. 6.What are data labels? 2-65

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. FAQs 7.How can I place a chart in the same worksheet that supplied the data? 8. I need to change the data in my chart. How do I do this? 9.My chart is not positioned correctly. How do I move and resize it? 10.I have a chart sheet and a worksheet. How can I preview both before printing them? 2-66

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Discussion Questions 1.Review the steps to create a pie chart that explodes a slice. Discuss the various formatting options. 2.Your group has been assigned to create a home budget. Discuss what data goes into the worksheet. What chart can be used to display the results? What theme would you select? 2-67

McGraw-Hill Career Education© 2008 by the McGraw-Hill Companies, Inc. All Rights Reserved. Discussion Questions 3.Discuss the value of file properties. What properties can be used for searching? 4.Excel creates single and multiple data series charts. Give examples of each. 5.Several types of graphs and charts can be created in Excel. Select four charts and describe them. 2-68