PowerPoint Lesson 6 Working with Tables and Charts Microsoft Office 2010 Advanced Cable / Morrison 1

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives Change the table structure. Use the drawing tools to modify a table and create a new table. Apply a custom table style. Use multiple slides to build a table. 222

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives (continued) Choose the correct chart type and identify data to be represented in a chart. Link to data in an Excel chart. Animate chart data. Modify and animate an organization chart. 3

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Vocabulary axis axis title data label data series embedded object legend linked object plot area 444

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Tables Design and layout tools on the Table Tools tab can be used to modify the table’s structure and format. Changing the Table Structure If table contents need to be rearranged, drag and drop the data to a new location in the table. 5

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Tables (continued) Changing the Table Structure (continued) You can split a cell to create a new border within a cell. You can change the column width and row height of cells. You can merge two or more cells by using the Table Eraser tool. 6

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Changing the Table Structure (continued) 7 AutoFit cell boundary

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Changing the Table Structure (continued) Creating a Table Using the Draw Table Tool The Draw Table tool gives you considerable flexibility in creating a table. – Can be used to split and merge a number of cells collectively – Enables you to size cells precisely within the table – Text can be rotated within a table cell so that it appears vertical or stacked 8

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Changing the Table Structure (continued) Applying a Custom Table Style When a new table is created in PowerPoint, a style is applied to the table. – Style provides formats for shading, borders, and effects You can change the style by: – Applying a different style – Modifying the existing style by changing some of the formats 9

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Changing the Table Structure (continued) Using Multiple Slides to Build a Table in a Presentation A table can be built using more than one slide. – Showing all the information in a table all at once can be overwhelming for your audience Duplicate Slides command enables you to quickly copy and paste one or more selected slides. 10

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts 11 Chart elements

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Definitions of chart elements 12

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Choosing the Right Chart Type PowerPoint offers many different types of charts. PowerPoint provides several different slide layouts and color schemes for each chart type. 13

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Choosing the Right Chart Type (continued) Change Chart Type dialog box 14

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Identifying the Data to be Represented in a Chart You can specify the data that you want to include in the chart. You can change the direction in which PowerPoint plots data. 15

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) 16 Identifying the Data to be Represented in a Chart (continued) Select Data Source dialog box

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Customizing a Data Chart You can customize a chart by modifying the chart elements. – For example: Add a title to the chart and each axis. Position the legend. Choose data labels. You can create an exploded slice on a pie chart to make that slice more obvious. 17

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Linking Chart Data An embedded object becomes part of the destination file. – Can be edited in the destination file A linked object is inserted as a static object and accesses data stored in the source file. – You edit linked data by editing the data in the Excel worksheet. 18

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Working with Charts (continued) Animating Chart Data PowerPoint offers several effect options to animate the chart elements. – For example, you can animate the chart to appear: As one object By series or category By elements in a series or elements in a category You can create hyperlinks in a chart. 19

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Modifying an Organization Chart It is easy to add and delete text boxes in an organization chart. To enhance the presentation of the organization chart, you can: – Animate the SmartArt graphic. – Format the elements so that they appear in segments. 20

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Summary In this lesson, you learned: After creating a table on a slide, you can easily rearrange the content. You can also adjust the font size, AutoFit the columns, and distribute the rows and columns for equal spacing. The Draw Table tools are useful for creating or modifying a table, especially for merging and splitting cells. 21

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) PowerPoint provides several features for modifying table styles. It is important to choose the correct chart type so that the data and values are represented correctly and for maximum effect. 22

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) You can introduce parts of a table in segments, emphasizing each point individually, and building the table as you progress through the slides. You can specify the data that is represented in a chart. You can modify the chart elements to clarify the information represented in the chart. 23

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) A linked object must be edited in the source application. The edits will appear in the linked object automatically if the destination document is already open, or the updates will appear when the destination document is reopened. You can animate chart objects for progressive disclosure. 24

PowerPoint Lesson 6 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) PowerPoint offers many features to help you modify the structure of an organization chart as well as change the chart formats. 25