Montare Homeowners’ Association Annual Meeting Clearview Center - November 19, 2008

Agenda  7:00 Meeting Begins /Agenda Review/Introductions  7:10 Annual Meeting and Election Process  7: HOA Report Card  Work Efforts and Accomplishments  Communications  Committees  Financials  7: Presentation  Goals  Financial Plans  8:30 Election Results/Committee Commitments  8:45 Open Dialog  8:55 Acknowledgements  9:00 Meeting Adjourns

Meeting and Election Process  Meeting Formality Review  Confirm attendee sign in  Confirm quorum requirements Ten percent of membership required for quorum Ten percent of membership required for quorum  Record proxies  Meeting etiquette and parliamentary procedure  BOD Election  Bob U’s BOD term expires 12/31/2008  Remaining BOD members for 2009 are Mike G and Karen B  Confirm 2009 candidates on record: Ann T Ann T  Cast ballots or confirm election of board member

Montare HOA 2008 in Review  HOA Dues: 2008 and pending balances for 2007 are all paid in full  Community survey completed and used for goal setting and establishing/reviewing priorities  Community Website and BOD launched  Service provider recommendation list rolled out  2008 landscaping and general outdoor initiatives  Common area barking completed*  Lawn aeration/de-thatching  Lawn moss treatment  Drainage project completed on 74 th ST*  Park play set cleaned and stained *  Park play set repaired  Park asphalt sealed  Park fence repair and reinforcement  Graffiti clean up *  Neighborhood Watch sign replacement*  Country repair of tree damage to 205 th ST pavement  Removal of pest trees adjoining common areas  Dangerous trees removed from common area *Substantial savings realized through collaborative community support

Montare HOA 2008 in Review  Community Events  Revised social event funding process implemented  Easter Egg Hunt, Community Picnic, and Halloween Party held  Homeowner Projects  The ACC supported the community through the vetting of many projects and issue resolution  One homeowner project in 2008 necessitated a fine  Community Action and Participation  Waste Management Greenwater facility  Rural Lands Management  Community Transit  Highway 9  Highland Vista Collaboration

Communications Enhancements Montare Website and Montare BOD group address: Montare Website and Montare BOD group address: Both were launched in Spring 2008  Montare BOD  Allows ease of communication to all three board members and the ability for the board to communicate as one voice  Allows immediate access to archived communications for current and future BOD members  Conveys a professional business appearance to outside service providers  Financial Impact - None  Montare Website:  Webmaster:  Allows us to greatly reduce communications  Provides quick reference to general community documentation; CC&R’s, and ACC process/forms  A central location to permanently house meeting minutes, calendars of events, service provider recommendations, and other information that impacts our community  Financial Impact - None

Community Volunteer Groups  Montare Board of Directors and HOA support  BOD: Bob, Mike, Karen B.  Treasurer: Laura W  Secretary: Cindy F  Accountant: Susan R  Web Master: April G-S  ACC: Contact-Darrel, Dianne, Mandy, Karen, Stan  A five member group has worked well  This number provides tie-breaking ability with a group large enough to capture diverse opinions, yet reach rapid resolution  Landscape Committee: Contact-Donna, Anne, Laura  A busy year full of achievements; the landscape committee researches and facilitates much of the proactive maintenance and beautification of our common areas

Community Volunteer Groups  Social Committee: Contact-Laura, Anne, Ruth, Georgina  Three of our four committee members will be cycling off at the end of  In order to continue the Easter Egg Hunt and Halloween Party, the SC will need two-three new volunteers to head up these events.  Our 2008 voluntary pre-pay approach has been successful enough to continue in  Please help keep this manageable and avoid situations by paying our SC fee if you plan to attend any events in  Neighborhood Watch: Contact-Chris C.  Multiple events have taken place this year in the form of potential safety issues, damage and theft.  Thanks to this committee and those who have raised concerns, we have been able to be proactive and avoid escalation of issues  Please continue to loop in Chris and the BOD of any concerns that would potentially result in a threat to our community  Welcome Committee: Contact-Laura, Shelley  There has been one new family joining the Montare community this year

ACC Recap  The volunteer ACC team is in place to serve as a resource for guidance, and facilitation of approval prior to the start of exterior home and property projects as defined in our CC&R’s  All ACC-related information is easily accessible on our community website  process expectations  timelines  project submittal forms  community covenants  referrals from fellow neighbors  ACC member and BOD contact information  Plan for Success  follow the simple procedures outlined on our website  avoid incurring unanticipated costs through fines and/or project rework  be sensitive to the time commitment of the volunteers and to the importance of your project by submitting projects prior to beginning work  account for a 30-day approval turn around time in your project plan  ask questions up front

2008 Budget Review/Financial Highlights BudgetBudget Spreadsheet Budget

2008 Budget Review/Financial Highlights Montare HOA Reserves 2007 Year End 2008 Projected 2009 Plan (maintain, with growth through interest only) $*****$*****$*****

2009 Budget BudgetBudget Spreadsheet Budget

2009 Goals  Maintain effective communications  Practice good fiscal discipline  Enhance ACC process and compliance  Maintain Montare’s reputation as a quality place to live

Meeting Wrap Up  / Q & A  Open Issues / Q & A  Review action items  Assign action items  Election results  2008 acknowledgments Meeting Adjourned

Montare Property Reference Map