Pacesetters Track Club 2013 Season Kickoff March 23, 2013 Reynoldsburg Branch – Columbus Public Library 11:30 – 1:00 p.m.

Meeting Agenda oWelcome and Introductions oMeet Schedule Review oPractice Schedule and Location oRegistration/Fees (USATF and Club) oFund Raising oCommittee Discussion oQ&A

2013 Meet/Practice Schedule Meet Schedule (handout) –First meet is May 19, 2013 –2 meet out of state (Olivet College-Olivet, MI/ NC A&T Greensboro, NC) –Required meets for advancement: June 22-23, 2013 Ohio Association Junior Olympic Championships, Cedarville University, Cedarville, OH. Top 6 advance to Region 5 Championships. July 11-14, 2013 USATF Region 5 Junior Olympic Championships, Olivet College Olivet, MI. Top 3 advance to JO National Champs in Greensboro NC. Practice Schedule/Location –April/May: 2 days per week (Tues/Thurs), Location: Reynoldsburg High School or Waggonner Road Junior High School –June/July: 4 days per week (Mon – Thurs), Waggonner Road Junior High School –Practice time: 6-7:30pm during April/May and 6-8 p.m. June/July –First practice: Tuesday, April 16 (weather permitting)

Club/USATF Registration 1) USATF Registration ( –Instructions located on PTC website (renew/new) –Complete USATF registration first and include it in your PTC registration –Cost: $19.95 per athlete Site accepts VISA or auto withdrawal from Checking/Savings account 2) PTC Registration (online: –All members must complete a form online for –Please designate new and returning participants 3) USATF & PTC Registration onsite 3/23 4) USATF & PTC Deadline 4/30 (High School athletes included)

Club Fees/Payment Schedule Club Fees for 12yrs & under: $200 (first athlete), $125 (second athlete), $75 (third+ athletes) (April start for all) Club Fees for 13 yrs & older: $150 (first athlete), $125 (second athlete), $75 (third + athlete) Meet Fees –Lump Sum: $75, to be collected prior to first meet –Additional amounts will be collected as needed based on athlete participation (i.e. number of meets and events) Uniform Fees (includes uniform/warmup) –12 yrs old & under: $100, 13 & above: $120 –Payment must be received at time of order Orders to be placed online via club website –Order must be completed by 4/16

Fundraising Reaching Our goal Reaching our goal is a fundraising opportunity. A donation page is created for your athlete and your upload s and advertise on Facebook. Reaching our goal gets $10.00 per donation, Pacesetters gets $5 and the rest goes to the individual athletes. Additional information Donation checks will be sent to my address and there isn't a processing charge Credit card donations will be charged 2.9% and will be mailed in one check up to 30 days after processing date All donations will be tracked Other fundraising opportunities can be found on the website:

Officer Elections Current Officers –CEO’s: Chris and Kim Simon –President: Jamie Hence –Club Administrator: Lisa Palmer –Treasurer: Rodney Palmer –Administrative Asst.: Yvonne Gray

2013 Committees Registration Committee (Yvonne Gray – –Onboard new athletes and parents and processes paperwork –Assist members with registration –Maintain membership records Uniform Committee (Camille Featherstone – –Designs uniforms (as needed) –Collects payment and places orders for uniforms –Distribute uniforms to athletes Fundraising Committee (Cynthia Robertson –Identifies and coordinates fundraising events –Maintains records of “athlete specific” fundraising –Provides status of fundraising to officers Meet Committee (Lisa L. Palmer and Coaches) –Register athletes for track meets either on-line or paper entry –Collect meet fees –Pick-up awards at track meets and distribute to athletes –Collect and document athletes times for each event –Coordinates transportation and lodging arrangements for track meets –One Call system maintenance Website Committee (Felicia Hence - Lisa L.

Key Dates April 3/23 – Season Kickoff Meeting 3/23 – Complete USATF & PTC Registration online Onsite or prior 4/16 – First practice (weather permitting) 4/16 – Uniform order deadline, final payments received 4/30 – PTC Registration Deadline 4/30 – Club and Meet Fees due May 5/9 – Registration deadline for first meet 5/19 – Track Meet: Columbus T&F Classic – Jesse Owens OSU 5/30 – Travel/Lodging Accommodations finalized For Regional and Nationals June 6/2 – Open TBD 6/9 – Track Meet: Northwest Track Classic Trotwood 6/15-16 – Track Meet: Worthington Summer Classic 6/18 – Parent Meeting during practice – 6/22 – 6/23 Track Meet: Ohio Assn Jr Oly Championships Cedarville, OH July/August 7/9 – Parent Meeting during practice 7/11 – 7/14 Track Meet: Region V Championships (Olivet College – Olivet, MI) 7/22 – 7/28 Track Meet: National Championships (North Carolina A&T) Greensboro NC TBD – End of Season Picnic