MAFF Workshop on INTERNATIONAL BEST Monitoring & Evaluation (M&E) PRACTICES 24 August 2010

Presentation Agenda Introduction and Workshop Objectives 10 Internationally Recognized “Best Practices” Taking the Mystery Out of M&E Terminology International M&E Case Study 12/1/2015ADB Grant 0133-CAM: Component 12

Introduction Simple, state-of-the-art monitoring and evaluation (M&E) plans enable programs to make data based decisions regarding needed interventions and they provide funding agencies with evidence-based program outcomes. Monitoring and evaluation plans that adhere to a set of accepted best practices are easy to implement and yield data that can be used to continually improve program performance. Best practices drawn from international M&E plan include linking M&E to strategic plans and workplans, focusing on efficiency and cost effectiveness, employing a participatory approach to monitoring progress, utilizing both international and local expertise, disseminating results widely, using data from multiple sources, and facilitating the use of data for program improvement. The RGC’s Financial Management Reform incorporates M&E Systems. 12/1/2015ADB Grant 0133-CAM: Component 13

In December 2004, the Royal Government of Cambodia, through MEF, desired the establishment of an effective and efficient PFM system with a 10- year planning and implementation period. As a part of these longer-term reforms, the PFM in Rural Ministries Project, financed by ADB Grant 0133-CAM, aims to strengthen the capabilities of procurement officials the three rural development ministries, MAFF, MRD and MOWRAM

Components: Grant Program Component 1: Improve Public Financial Management Capacity in Rural Development Ministries Component 2: Strengthening Capacity for Internal Auditing Component 3: Strengthening Debt Management Component 4: Strengthening the Effectiveness of the National Audit Authority (NAA)

Typical M&E Policy Objectives: – To monitor and evaluate results and impacts of activities – To provide a basis for decision-making on amendments and improvements of policies, strategies, program management, procedures, and projects – To promote accountability for resource use compared to stated objectives – To document, provide feedback on, and disseminate results and lessons learned. 12/1/2015ADB Grant 0133-CAM: Component 16

Workshop Objectives To provide the analytical framework for Ministry of Agriculture, Forestry and Fisheries (MAFF) officials to consider and decide the objectives, usage and benefits of a well- functioning Monitoring & Evaluation (M&E) System. 12/1/2015ADB Grant 0133-CAM: Component 17

10 Internationally-Recognized “Best Practices” 1.Link M&E Plan to Strategic Plan - Workplan 2.Emphasize Efficiency and Cost-effectiveness 3.Use Data from Multiple Sources 4.Employ a Participatory Approach 5.Draw on the Best Combination of International and Local Expertise 12/1/2015ADB Grant 0133-CAM: Component 18

10 Internationally-Recognized “Best Practices” Last 5 but not least 6. Disseminate the Results to a Broad Audience 7. Facilitate the Use of Data for Program Improvement 8. The Roles of Good Governance, Oversight and Accountability 9. Internal and External Audit is not M&E 10. International Case: Checks and Balances 12/1/2015ADB Grant 0133-CAM: Component 19

Details of the 10 Best Practices 12/1/2015ADB Grant 0133-CAM: Component 110

Link the M&E Plan to the Strategic Plan and Work Plan The collection of data for the M&E plan is but one step in a standard program planning process, which typically contains the following six elements: Set program priorities Develop program framework Develop M&E plan Collect data Set/review targets Develop program action plans and workplans 12/1/2015ADB Grant 0133-CAM: Component 111

Set Priorities Develop Results Framework Develop M&E Plan and Indicators Collect Data Analyze Data Implement Develop Workplans Set Indicator Targets The M&E Cycle

Emphasize Efficiency and Cost-Effectiveness 12/1/2015ADB Grant 0133-CAM: Component 113

Use Data from Multiple Sources 12/1/2015ADB Grant 0133-CAM: Component 114

Employ a Participatory Approach 12/1/2015ADB Grant 0133-CAM: Component 115

Draw on the Best Combination of International and Local Expertise 12/1/2015ADB Grant 0133-CAM: Component 116

Disseminate the Results to a Broad Audience 12/1/2015ADB Grant 0133-CAM: Component 117

Facilitate the Use of Data for Program Improvement 12/1/2015ADB Grant 0133-CAM: Component 118

Roles of Good Governance, Oversight and Accountability: M&E in Action 12/1/2015ADB Grant 0133-CAM: Component 119

Good Governance Good Governance: How Governments uses a country’s resources for the public good Oversight: supervision or watchful care Accountability: liable or answerable. Transparency: adhering to published rules

Oversight and accountability help to ensure “checks and balances” in the system: – Internal Audit: General Inspectorate – External Audit: Cambodia’s Supreme Audit Institution is the National Audit Authority (NAA) – Other checks and balances: Stakeholders

Internal and External Audit is Different From M&E 12/1/2015ADB Grant 0133-CAM: Component 122

Taking the Mystery Out of M&E Terminology 12/1/2015ADB Grant 0133-CAM: Component 123

International Example USA Case: M&E Checks and Balances 12/1/2015ADB Grant 0133-CAM: Component 124

sUmGrKuN¡ 12/1/2015ADB Grant 0133-CAM: Component 125