Program Development Becky Harlow Assistant Director for Community Service Student Involvement & Leadership Development.

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STUDENT ORGANIZATIONS

Presentation transcript:

Program Development Becky Harlow Assistant Director for Community Service Student Involvement & Leadership Development

Who’s Around the Table? o You o Name o In what office do you work? o Previous programming experience o Current programming role o What you’re hoping to get out of this presentation o Me

Job Description #1

Job Description #2

PROGRAMMING KNOWLEDGE

The 7 steps: 1. Evaluate your population, 2. Generate the ideas, 3. Set the date, 4. Make the arrangements, 5. Advertise, 6. The Program, and 7. Evaluate. The 7 Steps to Successful Programming, by Michael Coakley

Step 1. Evaluate your population o Should be done early and often o Know your students oStudent Demographics oCampus Culture

Step 2. Generate the ideas: o What do you want to achieve?  learning objectives o Brainstorming: First, Best and Different o Budget, yes….Roadblock, no o Include population representatives, if possible

Step 3. Set Date o Consider conflicts (university, other major programs) o Contact appropriate venue oHow much will it cost? Shop around. oSeating for number of participants? oWhat type of room set-up will you need?

Step 4. Make Arrangements oContact and confirm any speakers/vendors o Contract o Rider o Be aware of your institution’s signature and payment procedures! oFood and Beverages oTransportation Arrangements oAudio/Visual oHandouts oBack-Up Plan?

Step 5. Advertise o Is it worth the extra $$? oPrinting (posters, table tents, etc.) oGive-Aways oAd space o Don’t forget campus avenues oTV oNewspaper oRadio o Word of Mouth oMeeting announcements o Technology oMass oThe Facebook

Step 6. The Program o Confirm Confirm Confirm!!! o Do you have everything you need? Cash boxSecurity SignageCamera Check(s)Waivers Additional StaffMusic Raffle tickets/prizes Raffle tickets/prizes o Enjoy!

After the Event o Final Paperwork or Invoices (Be timely!) o Thank You’s oBuilding Service Workers oPaper Pushers oVendors oYour boss/students o Evaluate!

Step 7. Evaluate o How do we evaluate? oSurveys oMake evaluation fun for your population! oSurvey Monkey oFocus Groups, Discussion threads o Satisfaction, yes, but don’t forget the other things! o Get feedback for the future!

After the First Time o Apply your feedback o Assess your tasks o Assess your timeline o “The Paper Trail” o Resource Guide

What I’ve Learned… o Build relationships quickly o Consider money o How to work with vendors o Write things down o Quick lists o Timelines o Be willing to adapt o Failure is okay

Resources o Campus Programming Magazine (NACA) o List servs for professionals o ACAA o NACA o NIRSA o NASPA Knowledge Communities o Becky Harlow Assistant Director for Community Service Assistant Director for Community Service (815) (815)