The Be federal e-procurement action plan Jean-Pierre Gennotte Federal Service e-procurement FPS Personnel & Organisation

Agenda Introduction Federal action plan Roadmap e-proc Vision & strategy Management of the e-procurement The project E-Notification Conclusions

Introduction 1999 : Initiative MOD 2000 : Federal project 2002 : e-Notification : Project e-procurement –Action plan

Federal action plan e-procurement Approved by the Government on 28 oct axis –Management of the e-procurement on federal level –Roadmap –Evolution in the short term One tool for all the federal entities

Be Roadmap Our vision The federal action plan The aim of e-procurement The modules The existing situation –The legislation –The expectations & the needs Entreprises, Administration –Some figures –Mapping of the IT market –e-Procurement in the EU The contractual strategy Planning Budgetary Analysis Conclusions & Proposals

Vision and strategy Buy better, sell better Modular approach, step by step COTS & customisation Upgrades XML schemes Different backoffices

Objectives Efficiency and effectivity of the procurement processes Administrative simplification Improvement of competition Improvement of transparency Customer satisfaction –Companies –Buyers

Management of the e-procurement Global responsability –FPS Personnel and Organisation (P-O) 3 levels of management Government strategic group –P-O, ICT, Fin, Budget, Defense, Chancellerie, Justice Federal Sercice e-procurement –Central body User Group

e-Procurement federal service Design, procure and implement an e- procurement tool for all the federal authorities –Definition, design –Contracts –Implementation –Training & helpdesk –Info campaign –… Advise the Be Public Procurement Committee Usergroup Roadmap

E-Invoicing (Payable) E-Catalogue (E-Cat) Joint E-Procurement NEED BDA JOCE Publication Bid Deposit Contract Notification Request GO Publication RFP Evaluation Contract Award Tendering procedure OrderingACKCatalogue Framework contract DocumentInvoice Simple Invoice Acceptance Request Acceptance Report Invoice Payment - Step 1 Payment - Step 2 E-notification JEPP1 E-tendering E-awarding

Planning

Cooperation with the other levels of authorities Regions and communities e-Gov agreements –E-Procurement On going discussions Federal level: –Reference International Cooperation?

E-Notification

Conclusions Federal action plan e-Procurement federal service Step by step approach Challenge Paperprocedure untill?