UW Event Calendars Powered by Trumba Connect (a cloud-based Web calendaring system) 02/20/2014

Getting Started What we’ll cover: 1.(Quick) Trumba event calendar overview 2.End user experience 3.Editor experience 4.Where to learn more 5.Q&A

Overview What does Trumba Event Calendar do? Cloud-based calendar service (SaaS) that lets you manage events in your organization

Overview What does Trumba Event Calendar do? Cloud-based calendar service (SaaS) that lets you manage events in your organization Publishes event calendar info to your Web site

Overview What does Trumba Event Calendar do? Cloud-based calendar service (SaaS) that lets you manage events in your organization Publishes event calendar info to your Web site Enables people to review your events, sign up for them, and add them to their calendars

Overview What does Trumba Event Calendar do? Cloud-based calendar service (SaaS) that lets you manage events in your organization Publishes event calendar info to your Web site Enables people to review your events, sign up for them, and add them to their calendars Allows you to share your events with other calendars (e.g. the Campus Event calendar)

Overview Service started in June 2013

Overview Calendar #s: Seattle: 280 Tacoma: 49 Bothell: 25 Service started in June 2013

Overview Who’s using it? UW Seattle Academic Calendar UW Seattle Campus Events UW Career Center – All Events Foster School of Business Whole U The Graduate School Department of Medicine And many more! Calendar #s: Seattle: 280 Tacoma: 49 Bothell: 25 Service started in June 2013

Overview It’s free! (anyone with a UW NetID can request a calendar)

End User Experience What do end users see?

End User Experience Event calendar views – two types: 1.Generic calendar view (no coding required by the publisher) 2.Customized calendar views Trumba lets you embed javascript widgets (“Spuds”) onto Web pages that provide customized calendar views & functionality.

End User Experience Generic Calendar View:

End User Experience Customized Calendar: School of Engineering

End User Experience Customized Calendar: School of Art

End User Experience Customized calendar click-around: Trumba UniversityTrumba University

Editor Experience What do editors see?

Editor Experience Editor view click-around: Trumba Training Calendar Trumba Training Calendar

Editor Experience Editor Calendar View

Editor Experience Editor Calendar View

Editor Experience Editor Add Event View

UW Event Calendar Resources Where can I find more info?

UW Event Calendar Resources IT Connect Event Calendar Support Page Editor Overview Video Trumba Web site

Q&A Question How do I request a calendar? Answer Send request to -Org unit (college, school, dept.) -Web site URL -Estimate of #events posted per month -Nature of events (e.g. performance, lecture, workshop) (This info is on IT Connect site)

Q&A Question How to avoid duplicates? Answer Users must manually check with other event calendars to see if their event conflicts with another; there is no automatic duplicate detection.

Q&A Question Are more event types possible? Answer Yes, but… While new event type requests will be considered we want to keep our list as short as possible to maintain usability.

Q&A Question What are some of the biggest Trumba support issues? Answer New calendar requests Adding editors Customizing Trumba widgets (“spuds”) Help pages exist to address these issues on the IT Connect site.

Q&A Question There have been slow server issues and "calendar not available” messages – why is this and what’s being done to mitigate? Answer Your network connection could be a key factor Please with a screenshot of the error message so we can report it to Trumba

Q&A More questions?

Mucho Gracias! Thanks! More questions?: